87-003599BID Midwest Industrial Painting Of Florida, Inc. vs. Department Of Transportation Status: Closed Recommended Order on Tuesday, September 15, 1987.

Summary: Apparent low bidder found to be nonresponsive and unqualified. Bid awarded to lowest responsive bidder

STATE OF FLORIDA

DIVISION OF ADMINISTRATIVE HEARINGS

MIDWEST INDUSTRIAL PAINTING )

OF FLORIDA, INC. , )

)

Petitioner , )

)

vs. )

)

DEPARTMENT OF TRANSPORTATION , )

) CASE NO. 87-3599B1D

Respondent , )

and )

)

CONE CONSTRUCTORS, INC. , )

)

Intervenor-Respondent. )

____________________________________)

RECOMMENDED ORDER

Pursuant to notice, the above matter was heard before the Division of

Administrative Hearings by its duly designated Hearing Officer, Donald R.

Alexander, on August 31, 1987 in Tallahassee, Florida.

APPEARANCES

For Petitioner: Mark A. Linsky, Esquire

1509 Sun City Center Plaza, Suite B

Sun City, Florida 33570

For Respondent: James W. Anderson, Esquire

Department of Transportation

Haydon Burns Building, Mail Station 58

Tallahassee, Florida 32399-0450

For Intervenor John A. Radey, Esquire

Respondent: Mark Freund, Esquire

Post Office Box 11307

Tallahassee, Florida 32302

BACKGROUND

On August 3, 1987, respondent, Department of Transportation (DOT), issued

proposed agency action advising all bidders on State Job Number 90030-3539 that

intervenor-respondent, Cone Constructors, Inc. (CCI), had submitted the lowest

and most responsive bid, and would be awarded the contract on the project.

Thereafter, petitioner, Midwest Industrial Painting of Florida, Inc. (Midwest),

timely filed its notice of protest. A formal protest was later filed on August

12, 1987. In its protest petitioner generally alleged that a certificate of

qualification authorizing the contractor to perform bridge painting was required

as a prerequisite to filing a bid, and that DOT had awarded the contract to the

apparent low bidder even though that bidder did not possess a certificate of

qualification. Petitioner contends this action was erroneous, and asks that it

be awarded the bid as well as attorney fees and costs.

The matter was referred to the Division of Administrative Hearings by DOT

on August 18, 1987, with a request that a hearing officer be assigned to conduct

a hearing. By notice of hearing dated August 19, 1987, a final hearing was

scheduled for August 31, 1987 in Tallahassee, Florida.

On August 26, 1987 intervenor-respondent, Cone Constructors, Inc., filed a

petition to intervene. This petition was granted at the conclusion of a

telephonic motion hearing held on August 28, 1987.

At final hearing petitioner presented the testimony of William F. Ventry,

Robert D. Buser, Murray Yates, John Fikaris, Charles Goodman, J. Ted Barefield

and Louis Songer and offered petitioner's exhibits 1-4 which were received in

evidence. Intervenor-respondent presented the testimony of Michael L. Cone and

offered intervenor's exhibits 1-4. Only exhibits 1 and 2 were received in

evidence. In addition, the parties stipulated into evidence joint exhibits 1-9.

Petitioner's ore tenus motion at final hearing to strike the protest of CCI was

denied.

This Recommended Order has been prepared without the benefit of a

transcript of hearing. Proposed findings of fact and conclusions of law were

filed by the parties on September 10, 1987. A ruling on each proposed finding

of fact has been made in the Appendix attached to this Recommended Order.

The issue herein is whether respondent was correct in awarding the bid on

State Job No. 90030-3539 to Cone Constructors, Inc., and if not, what action

should be taken by the agency.

Based upon all of the evidence, the following findings of fact are

determined:

FINDINGS OF FACT

A. Introduction

1. On an undisclosed date, respondent, Department of Transportation (DOT),

gave notice to qualified and interested contracting firms that it was accepting

bids from firms interested in providing various services on State Job No. 90030-

3539. Such bids were due on or before June 24, 1987. In general terms, the

project required the successful bidder to perform various maintenance services

on the Old Seven Mile Bridge between Pigeon Key and Knight Key just southwest of

Marathon in Monroe County, Florida. The parties have stipulated that the

project involves the following classes of work:

Bridge painting 82 percent

Restoration of spalled areas 6 percent

Miscellaneous concrete and steel 9 percent

Maintenance of traffic 3 percent

2. In response to this offer, three contractors submitted timely bids.

These included petitioner, Midwest Industrial Painting of Florida, Inc.

(Midwest), intervenor-respondent, Cone Constructors, Inc. (CCI), and J. D.

Abrams, Inc. Their respective bids were $1,746,390, $1,122,000 and $2,149,345.

The parties have stipulated that the bids of both CCI and Midwest are below the

DOT budget estimate and preliminary estimate for the project.

3. On August 3, 1987 DOT posted its intent to award the project to CCI,

which submitted the lowest dollar bid. Thereafter, petitioner timely filed a

protest challenging the award of the contract to CCI. In its formal protest,

Midwest contended that CCI was ineligible to submit a bid since it was not

prequalified by DOT to perform bridge painting, a service required for this job.

The filing of the protest prompted the instant proceeding.

B. The Project

4. The Old Seven Mile Bridge, once a vital link in the Florida Keys

highway network, was replaced in the early 1980s with a new Seven Mile Bridge.

Since its replacement, the old bridge has had very little, if any, traffic and

is no longer in service as a state highway. Indeed, its center span has been

removed, and it is used primarily as two fishing piers by avid anglers and for

access to Pigeon Key where a University of Miami research facility is located.

5. The legislature recently mandated that the old bridge be turned over to

the Department of Natural Resources (DNR). So that DNR receives the bridge in

good condition, DOT intends to perform all necessary maintenance and

rehabilitation prior to its turnover. The project has been identified as State

Job 90030-3539. The job includes painting the exposed structural steel, doing

"corrective measures" to portions of the structural members, and other

miscellaneous work. The project will be funded wholly with state funds, and is

not considered a critical job.

6. Although at hearing DOT personnel considered the structural work to be

the most important aspect of the project, and the painting to be incidental, DOT

did not prepare the bid specifications in this manner. Rather, it elected to

prepare the specifications listing bridge painting as normal work. By

categorizing the work in this manner, DOT did not contravene any statute, rule

or standard. Had DOT categorized painting as "specialty" or incidental work on

the project, painting would have been considered an incidental aspect of the

job, and bidders would not have to be prequalified in bridge painting. However,

DOT did not assert its specifications were in "error," or that this might serve

as a ground to reject all bids. Indeed, there is no evidence that any bidder

was confused or had any doubt as to the services required under the contract.

C. Prequalification Requirements

7. DOT requires that, on projects exceeding a cost of $250,000, bidders

obtain a certificate of qualification setting forth the areas (classes) in which

they are qualified to perform work. This is commonly known as prequalification.

One of these classes of competency is bridge painting, which constituted

approximately 82 percent of the work to be done on Old Seven Mile Bridge. The

parties have stipulated that CCI's certificate of qualification did not include

bridge painting as an area in which it had been qualified. Despite several

post-June 24 requests by DOT to furnish additional information, CCI had not yet

supplied such data at the time of hearing as would enable it to qualify. On the

other hand, Midwest was conditionally qualified in this area, but, because of

certain DOT reservations, its certificate was due to expire on June 15, 1987.

However, Midwest requested a Section 120.57(1) hearing to contest this

expiration date, and Midwest has, with DOT's acquiescence, continued to use its

certificate for bidding purposes until an adjudication of the claim is made.

8. Without a certificate of qualification, DOT rules provide that a

contractor not be given bid documents that would enable it to submit a bid.

Further, DOT witnesses confirmed that no bidder has ever been authorized to

become prequalified after it had submitted a bid, nor has a nonqualified bidder

been awarded a contract. The agency does have a "policy" of allowing

contractors who are qualified in the major work class of minor bridge work (but

who are not qualified in bridge painting) to receive bid documents on certain

major projects. Even so, this policy, however applied in the past, has never

been used on a project such as this, and DOT officials confirmed that this was

the first time bid documents had been erroneously sent to a nonqualified bidder.

D. DOT's Reaction to the Bids

9. Through "inadvertence" or "error," DOT furnished bid documents to CCI.

Thereafter, CCI, Midwest and a third contractor submitted bid proposals. When

the bids were opened, DOT discovered that the lowest dollar bidder (CCI) had not

been prequalified on bridge painting. The bids were then routed to the DOT

technical review committee, a five person committee that reviews projects where

the bids do not conform with award criteria. This committee made no

recommendation and was "uncommitted." The matter was then reviewed by the DOT

awards committee which unanimously recommended that the contract be awarded to

CCI even though it had not prequalified on one segment of the work.

10. In proposing that the contract be awarded to CCI, DOT acknowledges

that this is not its normal practice. Indeed, it concedes that this is probably

the first occasion that it has proposed to award a contract to a nonqualified

bidder. However, it considers the project "unique" in the sense that the bridge

will be turned over to DNR immediately after the work is completed. In

addition, by using CCI, it can save around $624,000 in state funds which can be

used to claim almost another $6 million in matching federal funds for other

state work. Finally, DOT is fully satisfied that CCI is capable of performing

the work on the project, particularly since it considers the structural repairs

the most important aspect of the job. If CCI's bid is rejected, DOT's

preference is to reject all bids and relet the project.

11. The agency's nonrule policy is that, for projects valued at more than

$250,000, a contract will be awarded if the lowest bid is no more than seven

percent above DOT's estimate of the project's value. In this case, both CCI and

Midwest submitted bids below DOT's budget and preliminary estimates.

E. The Bidders

12. Midwest, which is located in Tarpon Springs, Florida, has been in the

bridge painting business for many years, and has worked on DOT projects since

1974. This is the first occasion the firm has filed a protest. The firm is

capable of performing the required work. Although its certificate of

qualification was supposed to expire on June 15, or before the June 24 bid

opening day, Midwest challenged this action and the certificate continues to be

used for bidding purposes.

13. The apparent low bidder (CCI) is located in Tampa, Florida and has

been engaged in a number of DOT projects since it was formed approximately five

years ago. It is now working on three other DOT bridge projects. The firm was

prequalified in the bridge painting class in 1983 and 1984, but for some reason,

allowed its qualification to lapse. Its present certificate is valid until

April 30, 1988 and qualifies CCI to bid on several types of major bridge

projects. CCI stands by its bid proposal, and is fully confident the work can

be done for $600,000 less than proposed by Midwest. The firm has access to the

necessary equipment and manpower to perform the job.

CONCLUSIONS OF LAW

14. The Division of Administrative Hearings has jurisdiction of the

subject matter and the parties thereto pursuant to Subsection 120.57(1), Florida

Statutes (Supp. 1986).

15. On bid projects such as this, Subsection 337.11(3)(a), Florida

Statutes (1987), vests in DOT the following discretion:

(a) The department may award the proposed

work to the lowest responsible bidder, or it

may reject all bids and proceed to

readvertise the work or otherwise perform the

work.

Also relevant is Subsection 337.14(1), Florida Statutes (1987) which reads in

pertinent part:

(1) Any person desiring to bid for the

performance of any construction contract in

excess of $250,000 which the department

proposes to let must first be certified by

the department as qualified pursuant to this

section and rules of the department.

(Emphasis added)

To implement the latter statute, DOT has promulgated Chapter 14- 22, Florida

Administrative Code, which sets forth the procedure for contractors to obtain a

certificate of qualification.

16. In their post-hearing filings, the parties have suggested that several

different results be reached. On the one hand, petitioner contends that DOT's

action in awarding the bid to CCI, an unqualified bidder, was erroneous, and

that DOT is now obliged to award the contract to Midwest, the next lowest

bidder. Conversely, both the agency and CCI contend that the project is

"unique" from other state jobs, that the circumstances herein warrant a

deviation from the normal agency practice of rejecting a bid from a non-

prequalified bidder, that CCI is qualified to perform the work even though a

certificate of qualification has not been formally obtained, and that the state

can save over $600,000 plus matching federal funds by utilizing CCI. In the

alternative, they urge that all bids be rejected, and that the project be relet.

CCI also contends that Midwest (a) is not qualified to submit a bid because its

certificate expired on June 15, 1987 and (b) has no standing to bring this

action since it was not certified, and even if it was, it failed to post a bond

as required by Subsection 337.11(3)(d), Florida Statutes (1987). Finally, CCI

contends that the bid specifications contained an error, and that, by virtue of

certain state action, the agency is now estopped from taking away its contract.

17. Before addressing the parties' arguments, several broad principles

regarding the bidding process should be noted. First, the challenging party

carries the burden of demonstrating that the agency's action was arbitrary and

capricious, or was otherwise improper. Cf. Capeletti Brothers, Inc. v. State,

Department of General Services, 432 So.2d 1359, 1363-64 (Fla. 1st DCA 1983)(no

error in requiring challenging party to bear burden of proving agency action

incorrect). To do this, the challenger must show that the agency was not

"proceeding rationally within the bounds of discretion," Couch Construction Co.,

Inc. v. Department of Transportation, 361 So.2d 172, 175 (Fla. 1st DCA 1978),

and that the agency's decision was not based on facts which reasonably support

its decision. Mayes Printing Company v. Flowers, 154 So.2d 859, 864 (Fla. 1st

DCA 1963). At the same time, it is well-established that the agency is accorded

"wide discretion in soliciting and accepting bids for public improvement, and

its decision, when based on an honest exercise of this discretion, will not be

overturned by a court even if it may appear erroneous and even if reasonable

persons may disagree." Liberty County v. Baxter's Asphalt and Concrete, Inc.,

421 So.2d 505, 507 (Fla. 1982). Even so, this discretion is not unlimited, and

must be exercised in a fair and evenhanded manner. Groves-Watkins Constructors

v. State, Department of Transportation, 12 FLW 1465 (Fla. 1st DCA June 11, 1987)

reh. denied 12 FLW 1869 (Fla. 1st DCA August 4, 1987). Finally, a bidder

cannot be permitted to change its bid after the bids have been opened, except to

cure minor irregularities Harry Pepper & Associates, Inc. v. The City of Cape

Coral, 352 So.2d 1190.1192 (Fla. 2nd DCA 1977). Where a bidder submits a bid

containing a "material variance," the bid is unacceptable. Robinson Electrical

Co., Inc. v. Dade County, 417 So.2d 1032, 1034 (Fla. 3rd DCA 1982).

18. In the case at bar, both the general law [s. 337.14(1), F.S.] and

agency rules promulgated thereunder (Chapter 14-22) explicitly require that a

bidder be prequalified in all relevant classes of work before it can submit a

bid. Since CCI was not prequalified to perform bridge painting, a major

component of the contract, it was ineligible to submit a bid. Therefore, CCI

was not a qualified or responsible bidder, and its bid should have been

rejected. Robinson Electrical Co., supra; E. M. Watkins & Company, Inc. v.

Board of Regents, 414 So.2d 583 (Fla. 1st DCA 1982). In addition, CCI could not

qualify after the bids were submitted since this would give CCI an unfair

advantage over those who had to prequalify. See, for example, City of Opa-Locka

vustees of the Plumbing Industry Promotion Fund, 193 So.2d 29, 32 (Fla. 3rd

DCA 1966). Notwithstanding CCI's nonconforming bid, DOT and CCI argue that

because of the "unique" nature of the project, and the intended savings, DOT had

the discretion to award CCI the contract. But, by failing to honor applicable

statutes and rules, which clearly held CCI unqualified to bid, DOT acted in an

arbitrary and capricious manner. Further, by simply characterizing the project

as unique, DOT did not have a sufficient factual basis to reasonably support its

decision to ignore the clear language in Subsection 337.14(1), Florida Statutes

(1987). Moreover, by failing to give advance notice to other vendors that the

project was "unique," and that prequalification requirements might be waived,

DOT allowed the bidding process to become tainted, and ultimately gave

preferential treatment to CCI to the detriment of others. Therefore, it is

concluded the agency acted arbitrarily and capriciously in awarding the contract

to CCI.

19. With the case in this posture, the parties still disagree as to the

proper action to be taken by DOT. Petitioner contends that DOT's only

alternative is to award the contract to Midwest, the next lowest and most

responsive bidder, particularly since its bid was below DOT's budget estimate

for the project. Conversely, DOT and CCI contend that the agency may now reject

all bids and relet the project, relying principally upon Subsection

337.11(3)(a), Florida Statutes (1987), which provides that "the department may

award the proposed work to the lowest responsible bidder, or it may reject all

bids and readvertise the work." (e.s.) CCI, but not DOT, also suggests that the

specifications contained an error, thereby requiring the reletting of the

project. The issue, then, is whether DOT may initially award a contract to an

obviously unqualified bidder, and if such action is challenged in a de novo

hearing, to then have the right to reject all bids and relet the contract.

20. In Groves-Watkins, supra, the court cautioned that DOT does not have

unbridled discretion to reject any and all bids with or without cause. The

reason for this is that rejection of all bids "then becomes a means of allowing

a favored bidder another chance to submit a low bid." Wood-Hopkins Contracting

Co. v. Roger J. Au & Son, Inc., 354 So.2d 446, 450 (Fla. 1st DCA 1978). Here

DOT's preference to reject all bids is ostensibly premised on the hope that the

new Successful bidder will submit a bid comparable in amount to CCI's first bid,

or a $624,000 savings over Midwest's proposal. The testimony also supports an

inference that the bid specifications may be restructured so that painting will

be classified as specialty work, thereby allowing CCI to rebid without having to

prequalify in that class. However, in light of DOT's nonrule policy that a

vendor shall be awarded a contract if its bid proposal is not seven percent

above DOT's budget estimate, and there being no compelling reason to deviate

from this policy, the contract should be awarded to Midwest. 1/ Moreover, by

reletting the bid, it would give the favored bidder an opportunity to qualify,

or allow DOT to restructure the specifications so that CCI might not have to

prequalify. This is precisely the type of action which the courts have sought

to prevent. Wood-Hopkins, 354 So.2d at 450. Therefore, the contract on State

Job 90030-3539 should be awarded to Midwest, the lowest responsive bidder on the

project.

21. The contention by CCI that Midwest is not qualified to bid on the

project is rejected. Since Midwest has sought review of DOT's action to

withdraw its certification as of June 15, 1987, the withdrawal of the

certification is not effective until Section 120.57(1) proceedings have been

concluded. See Subsection 120.60(6), F.S. (1985).

22. Intervenor also contends petitioner lacks standing to bring this

action for two reasons. It first points out that Subsection 337.11(3)(d),

Florida Statutes (1987), requires a person to be certified on a project in order

to file a protest. But, as noted above, Midwest's certification remains valid

pending its administrative appeal of DOT's conditional rating. Secondly, by

post-hearing argument, CCI points out for the first time that Midwest failed to

prove at hearing that it posted a bond with DOT prior to filing its protest as

required by Subsection 337.11(3)(d), Florida Statutes (1987). However, this

matter was not raised in the pretrial stipulation or at final hearing.

Accordingly, the issue is deemed to have been waived. Further, it is not

essential to a resolution of the merits of this case.

23. CCI next contends the bid specifications contained an "error" in that

bridge painting was classified as normal work, and not an incidental aspect of

the job. However, there is no evidence that the parties misunderstand the

specifications, Capeletti Brothers, Inc. v. State Department of General

Services, 432 So.2d 1359, 1363 (Fla. 1st DCA 1983), or that DOT's classification

of painting as regular work violated any DOT standard, rule or statute. Rather,

DOT had the choice to categorize painting as either regular or incidental work,

and chose the former. The argument is accordingly rejected.

24. Finally, CCI contends the doctrine of estoppel applies, and that DOT

is estopped from awarding the contract to Midwest. It posits, inter alia, that

by giving bid documents to CCI, DOT made a representation, which CCI relied

upon, that CCI was qualified to bid on the project. However, an error by DOT

officials in initially issuing the bid documents cannot be used to apply

estoppel against the state. Greenhut Construction Company, Inc. v. Henry A.

Knott, Inc., 247 So.2d 517, 524 (Fla. 1st DCA 1971)(state cannot be estopped by

the unauthorized acts or representations of its officers); Cf. Austin v. Austin,

350 So.2d 102, 105 (Fla. 1st DCA 1977) cert. denied, 357 So.2d 184 (Fla.

1978)(administrative officers of state cannot estop the state through mistaken

statements of the law). CCI also contends that DOT's long-standing policy is to

allow contractors qualified in major bridge work (but not qualified in bridge

painting) to receive bid documents involving painting work. But, this argument

is irrelevant since the "policy" applies only to major projects (unlike this)

and has never been used to justify awarding a contract to a nonqualified bidder

on this type of project.

RECOMMENDATION

Based on the foregoing findings of fact and conclusions of law, it is

RECOMMENDED that a Final Order be entered rejecting the bid of Cone

Constructors, Inc. on the ground it was unqualified and non-responsive, and

instead awarding the contract on State Job 90030-3539 to Midwest Industrial

Painting of Florida, Inc., which submitted the lowest responsive bid.

DONE AND ORDERED this 15th day of September, 1987, in Tallahassee, Leon

County, Florida.

_________________________________

DONALD R. ALEXANDER

Hearing Officer

Division of Administrative Hearings

The Oakland Building

2009 Apalachee Parkway

Tallahassee, Florida 32399-1550

[phone]

Filed with the Clerk of the

Division of Administrative Hearings

this 15th day of September, 1987.

ENDNOTE

1/ CCI's contention that Midwest is unqualified because of a DOT delinquency

determination on another job is rejected. This factor played no role whatever in

DOT's decision to use CCI rather than Midwest.

APPENDIX TO RECOMMENDED ORDER, CASE NO. 87-3338BID

Petitioner: *

20. Covered in finding of fact 1.

21. Covered in finding of fact 8.

22. Covered in finding of fact 8.

23. Rejected as unnecessary.

24. Rejected as unnecessary.

25. Rejected as unnecessary.

26. Rejected as unnecessary.

27. Covered in finding of fact 13.

28. Covered in finding of fact 13.

29. Rejected as being unnecessary.

30. Covered in finding of fact 9.

31. Covered in finding of fact 9.

32. Covered in finding of fact 11.

33. Rejected as being unnecessary.

34. Rejected as irrelevant.

35. Rejected as irrelevant.

36. Rejected as irrelevant.

37. Rejected as irrelevant.

38. Covered in finding of fact 7.

39. Rejected as being unnecessary.

40. Rejected as irrelevant.

* Proposed findings 1-19 are a recitation of stipulated facts, a list of

exhibits admitted into evidence, and the names of witnesses who testified at

final hearing. These matters are covered in background and in numerous

findings.

41. Rejected as irrelevant.

42. Rejected as irrelevant.

43. Rejected as irrelevant.

44. Covered in finding of fact 7.

45. Covered in finding of fact 7.

46. Covered in finding of fact 7.

47. Covered in finding of fact 7.

Respondent:

1. Covered in numerous findings.

2. Covered in finding of fact 13.

3. Covered in finding of fact 13.

4. Covered in finding of fact 13.

5. Rejected as being unsupported by the evidence.

6. Rejected Since the undersigned has concluded, as a matter of law, that

the agency's action was arbitrary and capricious.

Intervenor: *

1. Covered in finding of fact 7.

2. Rejected as unnecessary to the resolution of issues.

3. Covered in findings of fact 1 and 2.

1. Covered in finding of fact 5.

2. Covered in finding of fact 4.

3. Covered in finding of fact 2.

* Intervenor submitted alternative sets of proposed findings, hence the

duplicative numbers.

4. Covered in finding of fact 3.

5. Covered in finding of fact 10.

6. Covered in background.

7. Rejected as irrelevant to the resolution of issues.

8. Covered in background and finding of fact 3.

9. Covered in finding of fact 8.

10. Partially used in findings of facts 1 and 6. The remainder is

rejected as being contrary to the evidence. Specifically, DOT did not award the

bid to CCI because, once it opened the bids, it discovered it had made an "error

in failing to classify the painting work . . . as specialty work." Further, DOT

has never contended it wishes to relet the project because the specifications

contain an error.

11. Rejected as being irrelevant since the parties have stipulated bridge

painting constitutes 82 percent of the work.

12. Covered in finding of fact 6.

13.-15. Rejected as irrelevant since the doctrine of estoppel does not

apply.

16. Rejected as being both unnecessary and irrelevant.

17. Covered in finding of fact 13.

18. Covered in finding of fact 7.

19. Rejected as irrelevant to a resolution of the issues.

20. Covered in finding of fact 13.

21. Covered in finding of fact 13.

COPIES FURNISHED:

Mark A. Linsky, Esquire

1509 Sun City Center Plaza

Suite B

Sun City, Florida 33570

James W. Anderson, Esquire

Haydon Burns Building, MS-58

Tallahassee, Florida 32399-0450

John A. Radey, Esquire

Mark Freund, Esquire

Post Office Box 11307

Tallahassee, Florida 32302

Kaye N. Henderson, P.E.

Secretary

Department of Transportation

Haydon Burns Building

Tallahassee, Florida 32399-0450

Thomas H. Bateman, III, Esquire

General Counsel

Haydon Burns Building, MS-58

Tallahassee, Florida 32399-0450

=================================================================

AGENCY FINAL ORDER

=================================================================

STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

MIDWEST INDUSTRIAL PAINTING

OF FLORIDA, INC.,

Petitioner,

vs. CASE NO. 87-3599BID

FLORIDA DEPARTMENT OF

TRANSPORTATION,

Respondent,

and

CONE CONSTRUCTORS, INC.,

Intervenor.

_______________________________/

FINAL ORDER

The record in this proceeding has been reviewed along with the Recommended

Order of the Hearing Officer, copy attached. Respondent, Florida Department of

Transportation (hereinafter referred to as "FDOT") and Intervenor, Cone

Constructors, Inc. (hereinafter "Cone"), have filed exceptions to the

Recommended Order which are considered and addressed in this Order. Petitioner,

Midwest Industrial Painting of Florida, Inc., shall be referred to hereinafter

as "Midwest".

The Recommended Order is considered correct in fact and is considered

correct in law with the exception of ITB reliance upon Groves-Watkins

Constructors v. State, Department of Transportation, 12 F.L.W. 1465 (Fla. 1st

DCA June 11, 1987), reh. denied, 12 F.L.W. 1869 (Fla. 1st DCA August 4, 1987),

pet. for rev. pending, No. 71,081. Groves-Watkins involved a contract bid

dispute giving rise to the issue of whether the original low bidder on a highway

construction project was entitled to award of a contract for the project where

FDOT, after receipt of the initial bids, rejected all bids as excessive and

directed that the project be rebid. Unlike the case at bar, the lowest bid in

Groves-Watkins was sole 29 percent over the bid estimate. Here, however, the

dispute centered upon FDOT's allegedly erroneous award of the contract to the

apparent low bidder who did not possess the appropriate certificate of

qualification. Accordingly, Groves-Watkins is readily distinguishable from, and

therefore wholly inapposite to, the instant case. The Recommended Order, with

this exception, is incorporated as part of this Final Order.

On September 28, 1987, FDOT filed Exceptions to the Recommended Order. The

first exception seeks to avoid the operation of the prequalification requirement

on the basis of the contention that the contract in issue is really a

maintenance contract as opposed to a construction contract. This line of

argument was not timely raised at the hearing and is deemed waived. Moreover,

since Rule 14-22.003(2)(g), Fla. Admin. Code provides for prequalification of

contractors wishing to perform incidental classes of work such as bridge

painting, FDOT's exception is rejected as contrary to the letter and spirit of

the rule.

By stipulation the parties agreed that bridge painting constituted 82

percent of the work. The Hearing Officer found that the specifications listed

bridge painting as normal work; found that prequalification in the area of

bridge painting was required; and found that waiver of prequalification had

never been used on a project of this type. Therefore the first exception is

without merit.

FDOT's second exception pertains to interpretation of 337.14(5), Fla.

Stat., in terms of permissive as opposed to mandatory language. This exception

is rejected because Rules 14-22.002, 14-22.003, and 14-22.008, Fla. Admin.

Code, read in pari materia clearly require prequalification in "bridge painting"

for purposes of bidding on the instant contract. Rule 14-22.008(1) clearly

states:

Proposal documents for a specific project

shall be issued only to a prospective

bidder who has been issued a qualification

certificate covering one or more classes of

work which, in the aggregate, comprises 50

percent or more of the total value of normal

work included in the proposal documents.

FDOT's final exception is rejected because it has already been covered

in the amendment to the Hearing Officer's Conclusions of Law regarding his

reliance upon Groves-Watkins, supra.

Cone filed ITB exceptions to the Recommended Order on September 25, 1987.

Cone's exceptions going to the Hearing Officer's Findings of Fact and rejection

of Cone's proposed factual findings are rejected in their entirety due to Cone's

failure to provide a transcript of the hearing in this cause, which necessarily

precludes conducting the review necessary to effect a substitution of Cone's

findings for those of the Hearing Officer. Florida Dept. of Corrections v.

Bradley, 510 So.2d 1122 (Fla. 1st DCA 1987). Since it is the Hearing Officer's

function to consider all the evidence presented, resolve conflicts, judge

credibility of witnesses, draw permissible inferences from the evidence and

reach ultimate findings of fact based on competent, substantial evidence; FDOT

is in no position in this case to address the disputes Cone has raised with the

Hearing Officer's Findings of Fact and ultimate factual conclusions. See

Heifetz v. Department of Business Regulation, 475 So.2d 1277 (Fla. 1st DCA

1985).

Additionally, Cone's argument concerning ITB proposed finding going to the

absence of a bid protest bond is entirely devoid of merit, since the Hearing

Officer found that this issue was waived by Cone's failure to raise the issue by

pretrial stipulation or by evidence at the final hearing and because FDOT's

records indicate that a bond was filed on August 13, 1987. FDOT would not have

forwarded the matter to DOAH if the protest had not been perfected by the filing

of a protest bond.

Each of Cone's exceptions concerning FDOT's exercise of discretion have

been addressed by the Hearing Officer and have been rejected or distinguished.

The concern with award to Midwest and the added cost is addressed herein with

regard to the 7 percent award policy. Cone's contention in ITB third exception

that FDOT had a policy of allowing contractors qualified in minor bridge to bid

on painting contracts was rejected by the Hearing Officer. The Hearing Officer

concluded this policy "has never been used on a project such as this. See Page

7 of the Recommended Order.

The arguments concerning errors in the bid documents, estoppel, Midwest's

qualifications, and FDOT's error in providing bid documents to Cone are

thoroughly addressed by the Hearing Officer in the Recommended Order.

Finally, Cone's "exceptions" to the Hearing Officer's Conclusions of Law,

viewed in their actual light, are really nothing more than proposed fact

findings "thinly disguised as conclusions of law." Cf. South Fla. Water

Management Dist. v. Caluwe, 459 So.2d 390, 395 (Fla. 4th DCA 1984).

Consequently, they too must be rejected due to the absence of the transcript and

the concomitant inability of the Department to conduct the requisite record

review. Florida Dept. of Corrections v. Bradley, supra.

It is clear from the Hearing Officer's Recommended Order, Section

337.14(1), Fla. Stat., and FDOT's rules that prequalification is required to bid

on a bridge painting contract which exceeds $250,000.00. Cone was not

prequalified in the area of bridge painting, so Cone's bid must be rejected as

nonresponsive. The remaining bids must then be viewed as if Cone's bid were

never submitted.

As found by the Hearing Officer, it is FDOT's nonrule policy to award a

project if the lowest bid is no more than seven percent above FDOT's estimate of

the project's cost. The parties stipulated that Midwest Industrial Painting of

Florida, Inc. submitted a bid below the FDOT budget estimate and preliminary

estimate for the project. Applying FDOT's nonrule policy to the facts in this

case requires the acceptance of Midwest's bid.

Though Cone attempts to provide a basis in ITB exceptions for the rejection

of all bids through ITB argument concerning the discretion of FDOT to award or

reject bid, FDOT is cognizant of the requirements of Section 120.68(12), Fla.

Stat. (1985). Section 120.68(12) requires the reversal of a final order if the

agency exercises ITB discretion inconsistent with an agency rule or inconsistent

with an officially stated agency policy or prior agency practice. To award the

contract to Cone in violation of the prequalification statute and rules or to

reject all bids in violation of the 7 percent award criteria would be an abuse

of discretion and provide the appearance of favoritism, whether intended or not.

ACCORDINGLY, IT IS ORDERED, that the bid of Cone Constructors, Inc. is

rejected and the contract for State Job No. 90030-3539 is AWARDED to Midwest

Industrial Painting of Florida, Inc.

DONE AND ORDERED this 4th day of December, 1987, at Tallahassee, Florida.

______________________________

KAYE N. HENDERSON, P.E.

Secretary

Department of Transportation

Haydon Burns Building

605 Suwannee Street

Tallahassee, Florida 32399

Judicial review of agency final order may be

pursued in accordance with Section 120.68,

Florida Statutes, and Florida Rules of

Appellate Procedure 9.030(b)(1)(c) and 9.110.

To initiate an appeal, a Notice of Appeal

must be filed with the Department's Clerk

of Agency Proceedings, Haydon Burns Building,

605 Suwannee Street, Mail Station 58,

Tallahassee, Florida 32399-0458, and with the

appropriate District Court of Appeal within 30

days of the filing of this Final Order with

the Department's Clerk of Agency Proceedings.

The Notice of Appeal filed with the District

Court of Appeal should be accompanied by the

filing fee specified in Section 35.22(3),

Florida Statutes.

Copies furnished to:

DONALD ALEXANDER, Hearing Officer

Division of Administrative Hearings

The Oakland Building

2009 Apalachee Parkway

Tallahassee, Florida 32399-1550

MARK FRUEND, ESQUIRE

JOHN RADEY, ESQUIRE

101 North Monroe Street

Tallahassee, Florida 32302

MARK A. LINSKY, ESQUIRE

1509 Sun City Center Plaza

Suite B

Sun City Center, Florida 33570

JAMES W. ANDERSON, ESQUIRE

Department of Transportation

Haydon Burns Building, Mail Station 58

605 Suwannee Street

Tallahassee, Florida 32399-0458

J. TED BAREFIELD

Bureau of Contracts Administration

Haydon Burns Building, Mail Station 55

Tallahassee, Florida 32399