01-001724RU Florida Education Association vs. Department Of Education
 Status: Closed
DOAH Final Order on Wednesday, July 25, 2001.


View Dockets  
Summary: January 22, 2001, and March 23, 2001, memoranda of Department of Education do not constitute unpromulgated rules of that agency. "Responsible instructor data element" is not a rule under Section 120.52(15), Florida Statutes.

1STATE OF FLORIDA

4DIVISION OF ADMINISTRATIVE HEARINGS

8FLORIDA EDUCATION ASSOCIATION, )

12)

13Petitioner, )

15)

16vs. ) Case No. 01-1724RU

21)

22FLORIDA DEPARTMENT OF EDUCATION, )

27)

28Respondent. )

30__________________________________ )

32FINAL ORDER

34A final hearing was conducted in this case on the stipulated

45date of June 4, 2001, in Tallahassee, Florida, before Ella Jane

56P. Davis, a duly-assigned Administrative Law Judge of the

65Division of Administrative Hearings.

69APPEARANCES

70For Petitioner: Mark F. Kelly, Esquire

76Kelly & McKee, P.A.

801718 East 7th Avenue, Suite 301

86Post Office Box 75638

90Tampa, Florida 33675-0638

93Pamela L. Cooper, Esquire

97Florida Education Association

100118 North Monroe Street

104Tallahassee, Florida 32399-1700

107For Respondent: Margaret O'Sullivan Parker, Esquire

113Department of Education

116325 West Gaines Street

120Turlington Building, Suite 1244

124Tallahassee, Florida 32399-0400

127STATEMENT OF THE ISSUE

131Petitioner Florida Education Association (FEA) filed a

138Petition to require Respondent Department of Education (DOE) to

147initiate rule-making and has challenged the validity of two

156documents issued by DOE, alleging that they are unpromulgated

165rules. The challenged documents are a January 22, 2001,

174memorandum to District Management Information System Coordinators

181and District Assessment Coordinators and a March 23, 2001,

190memorandum to District School Superintendents, regarding

"196Responsible Instructor--Reading, Writing, and Mathematics."

201PRELIMINARY STATEMENT

203The Petition herein was filed on May 4, 2001.

212DOE has, in fact, adopted several rules to implement Sections

222229.555 and 229.57, Florida Statutes. Accordingly, at the

230commencement of final hearing, Petitioner moved, without

237opposition, to amend its Petition to delete a contrary

246allegation. The motion was granted.

251Petitioner and Respondent had four joint exhibits admitted in

260evidence. Petitioner presented the oral testimony of Michael

268Monroe and Rob McMahon. Respondent presented the oral testimony

277of Garnet Lavan Dukes, Jr., and Thomas Fisher.

285Respondent's unopposed motion for official recognition of

292Rules 6A-1.09401, 6A-1.0941, 6A-1.0942, 6A-1.09421, 6A-1.09422,

2986A-1.09981, 6A-6.09091, 6A-10.042, 6A-1.0011, 6A-1.0014, and

3046A-10.024, Florida Administrative Code, and The Environmental

311Trust v. State Department of Environmental Protection , 714 So. 2d

321493 (Fla. 1st DCA 1998), was granted.

328A Transcript was filed on June 15, 2001. The parties'

338timely-filed Proposed Final Orders have been considered.

345FINDINGS OF FACT

3481. Petitioner FEA is an employee association representing

356over 100,000 Florida educators for collective bargaining,

364representation in administrative and legal proceedings,

370professional development, and political activity. Its standing

377to bring this challenge was stipulated.

3832. T wo DOE memoranda are challenged herein as unpromulgated

393rules. It was stipulated that the memoranda were, in fact,

403disseminated to the recipients indicated on them. Their content

412is not at issue and is recited in Findings of Fact 23-25, infra .

4263. Petitioner's witnesses believe that teacher evaluations

433and compensation ultimately will be tied to student performance.

442A law is already in place providing for the award of bonuses to

"455outstanding" teachers, and efforts to implement evaluation of

463teachers based on student performance are underway in some school

473districts. Petitioner's witnesses have concluded that the

480challenged memoranda establish statewide criteria for identifying

487the "responsible instructor" for teacher (or educator)

494assessment, credit, and/or monetary rewards, and that the use of

504the "responsible instructor's" social security numbers will be

512subject to abuse of confidentiality.

5174. Petitioner's witnesses were unaware of rulemaking

524activities associated with amending Rule 6A-1.0014, Florida

531Administrative Code, in the year 2000 and were unfamiliar with

541the Rule itself. The Rule itself has not been challenged in this

553proceeding.

5545. The Commissioner of Education is charged with

562maintaining an integrated information system for educational

569management. Section 229.555(2), Florida Statutes. This is

576called the Comprehensive Management Information System. The

583system must collect data from school districts to determine

592student, school, and district performance, and to support

600management decisions at the departmental, district, and school

608levels. The Commissioner of Education's responsibilities include

615providing operational definitions for the proposed system

622(Section 229.555(2)(a)2., Florida Statutes), determining

627information and data elements required for management decisions

635(Section 229.555(2)(a)3., Florida Statutes) and developing

641standardized terminology and procedures. (Section

646229.555(2)(a)4., Florida Statutes).

6496. Section 229.57, Florida Statutes, establishes the

656purpose, scope, and criteria of assessing student performance,

664and school and district accountability.

6697. The State Board of Education is authorized to adopt

679rules to administer the provisions of both laws. Sections

688229.555(3) and 229.57, Florida Statutes.

6938. DOE's Bureau of Education, Information, and

700Accountability Services maintains the database established by

707Section 229.555, Florida Statutes.

7119. DOE has promulgated administrative rules to implement

719Section 229.555, Florida Statutes, which rules have been

727officially recognized for this proceeding.

73210. There is no DOE rule which, in and of itself, refers to

"745responsible instructor" or "responsible instructor data

751element." Those terms also are not specifically used anywhere in

761the Florida Statutes.

76411. Section 229 .57(11)(e)1., Florida Statutes, was amended,

772effective upon becoming law in June 1999 (see Section 7, Session

783Law 99-398), to read:

787The statistical system shall use measures of

794student learning, such as the FCAT, to

801determine teacher, school and school district

807statistical distributions, which

810distributions:

8111. Shall be determined using available data

818from the FCAT, and other data collection as

826deemed appropriate by the Department of

832Education, to measure the differences in

838student prior year achievement against the

844current year achievement or lack thereof,

850such that the "effects" of instruction to a

858student by a teacher, school, and school

865district may be estimated on a per-student

872and constant basis.

87512. DOE considered that amendment to be a legislative

884directive to DOE to measure the "effects" of instruction by a

895teacher, school, and district, using data from the Florida

904Comprehensive Assessment Test (FCAT) "and other data collection

912as deemed appropriate by the Department of Education."

92013. Upon that basis, DOE set out to determine what method

931to use to collect the data. After considering various

940alternatives, DOE selected the "responsible instructor" approach.

94714. DOE held workshops and solicited input to determine the

957appropriate method of implementing the requirements of Section

965229.57(11)(e)1., Florida Statutes. Three methodologies were

971considered: Using existing Management Information System

977components which were not adequate to meet the new statutory

987language; doing laborious surveys on the day each FCAT was

997administered, which surveys would be accurate only for that

1006single day; or using the responsible instructor element.

1014Ultimately, the responsible instructor element was selected by

1022Lavan Dukes and Thomas Fisher after talking to District

1031Management Information System officials and testing officials and

1039key staff members. Lavan Dukes is DOE's Bureau Chief for

1049Education, Information, and Accountability Services. Thomas

1055Fisher is Administrator of DOE's Assessment and Evaluation

1063Section.

106415. T he "responsible instructor element" was first

1072applicable to the 2000-2001 school year.

107816. The "responsible instructor element" was first included

1086within the Comprehensive Management Information System in

1093April 2000, effective July 2000. It provides a four-page form

1103for reporting and the following instructions:

11091. Submit only for Survey Period 2 for all

1118students in grades 3-10 to identify teacher

1125primarily responsible for instructing the

1130student in reading, writing end mathematics.

11362. Report Social Security Numbers for

1142instructors in each of the categories,

1148reading, writing and mathematics.

11523. ELEMENTARY SELF-CONTAINED: Social

1156Security Numbers of teachers of students in

1163elementary self-contained classes may be

1168reported in all three responsible instructor

1174categories.

11754. MIDDLE AND HIGH SCHOOL LANGUAGE ARTS:

1182unless a student has separate reading and

1189writing classes, the language arts teacher

1195would be reported for both the reading and

1203writing category.

12055. KEY FIELDS: the key fields for this

1213format are item numbers 1, 4, 5, 6, and 7.

1223If a key field needs to be changed, the

1232record must be deleted and resubmitted as an

1240add. (Joint Exhibit 4)

124417. As such, the "responsible instructor element" became

1252part of a voluminous publication entitled 2000-2001 Automated

1260Student Information System, Volume 1 ("The Manual"). (Joint

1270Exhibit 3).

127218. Rule 6A-1.0014, Florida Administrative Code, prescribes

1279data collection on an annual basis. The Rule was initially

1289adopted in 1987. It has been amended 13 times between

1299December 21, 1987, and October 17, 2000.

130619. Among other things, Rule 6A-1.0014, Florida

1313Administrative Code, now incorporates, by reference, 2000-2001

1320Automated Student Information System, Volume 1 ("The Manual").

1330The collection of the "responsible instructor element" is

1338contained for the first time in that publication as an automated

1349student reporting format.

135220. Rule 6A-1.0014, Florida Administrative Code, cites as

1360its legislative authority only Sections 228.093(3)(d),

1366229.555(2), 229.565.(3), and 229.781, Florida Statutes, and does

1374not expressly purport to implement Section 229.57, Florida

1382Statutes. Rule 6A-1.09422, pertaining to the creation,

1389administration, and security of the FCAT, and Rule 6A-1.09981,

1398involving implementation of Florida's system of school

1405improvement and accountability do name Section 229.57, Florida

1413Statutes.

141421. The evidence further shows that after the data element

1424was included in the Rule, revised in October 2000, DOE staff

1435conducted workshops around the state to explain and clarify

1444changes in DOE's database requirements.

144922. Only after receiving input at its instructional

1457workshops did DOE circulate the two memoranda at issue herein.

146723. On January 22, 2001, DOE promulgated a memorandum from

1477Lavan Dukes and Thomas Fisher to District Management Information

1486System Coordinators and District Assessment Coordinators

1492throughout Florida. The memorandum's stated subject was

"1499Responsible Instructor Data Element," and it states:

1506Previously, you were given instructions by

1512the Department 's Education Information and

1518Accountability Services Bureau relative to a

1524new data element called "Responsible

1529Instructor-Reading, Writing and Mathematics."

1533The inclusion of this data element is related

1541to the Department of Education's efforts to

1548build a value-added accountability system in

1554accordance with Section 229.57, F.S.

1559We have received a number of inquiries

1566concerning how districts should define and

1572collect the requested data. This memorandum

1578is being distributed to assist districts into

1585[sic] submitting accurate and valid

1590information about the "responsible

1594instructor."

1595The intent of the data element is to link

1604each individual student to the person(s)

1610primarily responsible for providing

1614instruction in reading, writing and

1619mathematics. While the concept is clear, in

1626practice there may be more than one

1633instructor identified. [T]he [sic] student

1638at the high school level may be taking two

1647mathematics courses, or the student may not

1654be enrolled at the moment in either an

1662English or mathematics course. This means

1668that decisions about how to define and

1675identify the "responsible instructor" must

1680reside with the district and school staff.

1687We are unable to provide a complete list of

1696rules to follow since we cannot imagine all

1704the permutations that may occur. We have

1711received a number of specific questions that

1718can be used to illustrate the principles that

1726may be followed, and these are discussed in

1734the attachment to this memorandum. Review of

1741these examples should be of assistance to you

1749in completing the data request.

1754We recognize that there are other situations

1761that will arise that have not been addressed

1769in the attachment. Hopefully you will be

1776able to make your local decisions within the

1784framework established in this memorandum.

1789After you have completed the data collection

1796activities and have had time to think about

1804the process, please send a note to either of

1813us with your suggestions for improvements in

1820the future. Thanks for your assistance.

1826(Emphasis supplied).

182824. Attached to th e foregoing memorandum was a document

1838entitled "Questions and Answers About the Responsible Instructor

1846Data Element":

18491. Q: Should the district inspect the

1856student's course/class schedule to determine

1861who the responsible instructor is? Should

1867this be tied to a particular date?

1874A: Each district must determine whether

1880it will collect the data from original

1887sources through the use of a paper form or if

1897it will analyze existing computer files to

1904extract the information. In either case, the

1911data collection activity is associated with

1917Survey 3. The "responsible instructor" will

1923be either the person currently delivering the

1930instruction or the person who most recently

1937provided the instruction. The latter would

1943be illustrated by a student who took a

1951mathematics course in the fall semester but

1958was not registered in a mathematics course at

1966the time of the Survey 3.

19722. Q: In a block schedule school, a student

1981might not currently be enrolled in either an

1989English or mathematics course at the time of

1997Survey 3. He/she may have taken such courses

2005in a previous block. How should the data be

2014returned?

2015A. See previous question. The task is to

2023identify the teacher most recently delivering

2029instruction to the student in the specified

2036subject area. This may well be a teacher who

2045taught English or mathematics in the previous

2052round of the "block schedule."

20573. Q: How should one respond if the

2065student actually is enrolled in two English

2072or math courses at the time of Survey 3?

2081A: The decision must be made at the

2089local level as to whether there is a single

2098person who is primarily responsible for

2104instruction in reading, writing, or

2109mathematics. One way to handle the

2115situation would be for one teacher's name to

2123be entered but to understand that this

2130person's name represents the work of two

2137teachers . This principle could be followed

2144in situations where the student is in a team

2153teaching classroom. If this approach is

2159used, backup information must be retained at

2166the local level to interpret any future data

2174analyses that may be disseminated.

21794. Q. If a student is not currently

2187enrolled in a reading, writing or

2193mathematics course how should the data

2199element be defined?

2202A. It is difficult to imagine a

2209situation in which a student would not be

2217receiving instruction in these areas, but if

2224it happens, the data element should be zero

2232filled.

22335. Q: Is the Department requesting one

2240record per student?

2243A: Yes.

22456. Q: Can the Department specify what

2252course numbers to use from the MIS data

2260fields?

2261A: No. This is a local decision related

2269to how your data is organized and

2276maintained.

22777. Q: What course numbers would be used

2285for reporting "reading and writing?"

2290A: In most instances the student will be

2298receiving instruction in reading and writing

2304through the English courses. At the

2310elementary level, either a self-contained

2315classroom or a team teaching situation would

2322be encountered. The former would require

2328identification of a single teacher whereas

2334the latter would require a solution as

2341described above in question number 3. A

2348high school student could be taking English

2355as well as a special course in Reading;

2363however most students do not take a course

2371titled "Reading." If a student is enrolled

2378in two such courses, the decision of how to

2387code it should be made at the local level.

23968. Q: Should the district code the courses

2404in which the student is enrolled at the time

2413of Survey 3 or courses the student may have

2422taken earlier in the school year?

2428A: The records should reflect the

2434current courses except as discuss [sic]

2440question number 1 above.

24449. Q: How would the district code a

2452student who is taking a course in the Adult

2461Evening School to make up the credit in the

2470regular school program?

2473A: No courses taken in the Adult Evening

2481School should be coded.

248510. Q: How should districts report ESE

2492students?

2493A: Districts have a choice of either

2500coding all students or coding only those

2507students who are pursuing an instructional

2513program leading to a regular high school

2520diploma. If you code a student who does not

2529actually take the FCAT there will be no

2537match and no further analysis by the

2544department for that student.

254811. Q: Should we code students for

2555attending Juvenile Detention Centers?

2559A: Yes.

256112. Q: Should we code the responsible

2568instructors for students attending Charter

2573Schools?

2574A: Yes.

257625. On March 23, 2001, DOE promulgated a memorandum to

2586District School Superintendents from Betty Coxe, Deputy

2593Commissioner for Educational Programs. That memorandum's stated

2600subject was "Clarification of Memorandum dated January 22, 2001-

2609Responsible Instructor-Reading, Writing and Mathematics." It

2615reads:

2616The new data element "responsible instructor-

2622reading, writing, and mathematics" that is

2628being collected will never be used by the

2636Florida Department of Education to evaluate

2642individual teachers. This new data is being

2649collect [sic] at the state level for two

2657primary reasons: to provide information to

2663the State which allows the determination of

2670the success of teaching programs and to track

2678state-level educational trends. School

2682districts have the sole responsibility of

2688conducting teacher evaluations.

2691Florida has a number of teacher-related

2697initiatives that clearly need this data for

2704program evaluation purposes. These include,

2709but are not limited to, programs associated

2716with teacher preparation, alternative

2720certification, and interstate licensure

2724reciprocity. Information must be gathered on

2730the relative success of these programs to

2737guide state policyends must be

2742identified in order to promote a system of

2750ongoing quality improvement.

2753Furthermore state law (F.S. 231.29) says that

2760test scores are just one criteria [sic] used

2768by school districts for evaluating teachers.

2774Other criteria that districts should use are

2781maintaining classroom discipline, knowledge

2785of subject matter, ability to plan and

2792deliver instruction, etc. In other words,

2798there are various other criteria besides test

2805scores that should be taken into account

2812before school districts can evaluate

2817teachers.

2818Please disseminate this information as widely

2824as possible within your district. Your

2830assistance is, as always, much appreciated.

283626. The January 22, 2001, memorandum does not direct the

2846school districts to submit the data element in any particular way

2857and does not impose sanctions for any school district's failure

2867to comply with its contents. It does contain the interesting

2877language, for purposes of the case at bar, that DOE is "unable to

2890provide a complete list of rules to follow since we cannot

2901imagine all the permutations that may occur."

290827. T he document issued on March 23, 2001, does not provide

2920any directives as to the method for designating the data element

2931or impose any sanctions. At most, it suggests possible

2940alternatives in reporting, with final decisions left up to the

2950reporting agency.

295228. Indeed, if any sanctions exist with regard to the two

2963memoranda, the sanctions are imposed by existing rules or

2972statutes. These memoranda were intended to advise districts as

2981to possible optional methods of reporting the new data element.

2991If they had not been generated, school districts still would be

3002required to file the new data element. In either case, schools

3013and school districts (not DOE) make the ultimate determination of

3023how to report the data element.

302929. Petitioner presented no evidence to demonstrate that

3037the challenged memoranda impose any requirements or solicited any

3046information not already specifically required by statute or rule.

305530. The concerns of Petitioner's members related in Finding

3064of Fact 3 are speculative. To the extent that educator

3074assessment, credit, and/or money awards are at issue, they would

3084be affected, if at all, by their respective district's decisions

3094at a different level and in a function(s) subsequent to DOE data

3106collection. These memoranda do not impinge on independent

3114evaluations, etc., by school districts.

311931. As to concerns over confidentiality of social security

3128numbers, there was no evidence presented that the new data

3138element does anything other than collect data on registered

3147educators whose social security numbers are already known to the

3157districts and DOE for retirement and certification purposes. No

3166reason was demonstrated to suppose that a breach in the

3176confidentiality of those social security numbers would occur as a

3186result of the new data element or as a result of the challenged

3199memoranda.

320032. There was anecdotal testimony to the effect that

3209teachers have been placed in improper competition with one

3218another due to these memoranda (allegedly unpromulgated rules)

3226and that, as a result of this competition, apparently based on

3237some teachers' speculation as to what the respective school

3246districts may ultimately do with the data collected, those

3255teachers are teaching reading at the expense of other subjects

3265and/or are emphasizing reading about science and other technical

3274subjects while eliminating more worthy "hands-on" projects and

3282laboratory experiments of greater benefit to their students.

3290Similar anecdotal testimony suggested that all teachers are now

3299teaching so that their students read objective textual as opposed

3309to "fun" or subjective material and so that their students are

3320able to answer the type of questions posed on the FCAT, instead

3332of gaining a broader range of knowledge. While these side-

3342effects of certain teachers' perceptions of how their respective

3351districts may use the data gathered and processed by DOE may

3362demonstrate that the concept of accountability of teachers via

3371the FCAT is either good or bad or valuable or not valuable, it

3384fails to define the memoranda at issue as rules.

3393CONCLUSIONS OF LAW

339633. The Division of Administrative Hearings has

3403jurisdiction over the parties to and the subject matter of this

3414proceeding. Section 120.56(4), Florida Statutes.

341934. Petitioner has the burden of proof in a rule challenge

3430hearing under Section 120.56(4), Florida Statutes, to establish

3438that the challenged statement has the effect of a rule.

344835. The term "rule" is defined in Section 120.52(15),

3457Florida Statutes as:

3460. . . each agency statement of general

3468applicability that implements, interprets or

3473prescribes law or policy or describes the

3480procedure or practice requirements of an

3486agency and includes any form which imposes

3493any requirement or solicits any information

3499not specifically required by statute or by an

3507existing rule.

350936. Sectio n 120.56(4), Florida Statutes, in pertinent part,

3518states:

3519(A)ny person substantially affected by an

3525agency statement may seek an administrative

3531determination that the statement violates

3536Section 120.54(1)(a). The petition shall

3541include the text of the statement or a

3549description of the statement and shall state

3556with particularity facts sufficient to show

3562that the statement constitutes a rule under

3569Section 120.52 and that the agency has not

3577adopted the statement by the rulemaking

3583procedure provided by Section 120.54.

358837. Section 229.555, Florida Statutes , provides in

3595pertinent part that:

3598The system must be designed to collect, via

3606electronic transfer, all student and school

3612performance data required to ascertain the

3618degree to which schools and school districts

3625are meeting state performance standards, and

3631must be capable of producing data for a

3639comprehensive annual report on school and

3645district performance. In addition, the

3650system shall support, as feasible, the

3656management decisions to be made in each

3663division of the department and at the

3670individual school and district levels.

3675The system shall be based on an overall

3683conceptual design; the information needed for

3689such decisions, including a fiscal student,

3695program, personnel, facility, community,

3699evaluation, and other relevant data ; and the

3706relationship between cost and effectiveness.

3711The system shall be managed and administered

3718by the commissioner and shall include a

3725district subsystem component to be

3730administered at the district level, with

3736input from the reports -and -forms control

3743management committees. (Emphasis provided)

374738. To reiterate, Section 229.57(11)(e), Florida Statutes ,

3754provides in pertinent part that:

3759The statistical system shall use measures of

3766student learning, such as the FCAT, to

3773determine teacher, school and school district

3779statistical distributions, which

3782distributions:

37831. Shall be determined using available data

3790from the FCAT, and other data collection as

3798deemed appropriate by the Department of

3804Education, to measure the differences in

3810student prior year achievement against the

3816current year achievement or lack thereof,

3822such that the "effects" of instruction to a

3830student by a teacher, school, and school

3837district may be estimated on a per-student

3844and constant basis . . . . (Emphasis

3852provided).

385339. Rule 6A-1.0014, Florida Administrative Code, was

3860promulgated to effectuate provisions of Sections 229.555 and

3868229.57, Florida Statutes. Absent a challenge to the Rule itself,

3878the fact that it does not specifically name the latter statute is

3890of no significance.

389340. The "responsible instructor" data element is contained

3901in a publication (The Manual) that is incorporated by reference

3911into the Rule. The statute gave authority to DOE in June of

39231999. The publication was amended, effective July 2000. The

3932Rule incorporating the publication was amended in October 2000.

3941There does not seem to be any "hidden agenda" or promulgation

3952flaw at work here. Indeed, the Rule itself has never been

3963challenged.

396441. The inclusion of the "respons ible instructor" data

3973element in Rule 6A-1.0014, Florida Administrative Code, is not at

3983issue in this proceeding. Petitioners have not challenged the

3992Respondent's authority to promulgate that Rule or the

4000applicability and effect of the Rule. The sole inquiry in the

4011instant case is whether the documents constitute unpromulgated

4019rules.

402042. Pursuant to Sections 229.555 and 229.57, Florida

4028Statutes, and Rule 6A1-0014, Florida Administrative Code, school

4036districts are required to provide the information under the

4045category of "responsible instructor."

404943. The two memoranda in question do not impose any

4059additional requirement or solicit information not already

4066required by statute and rule.

407144. Therefore, the memoranda are not "rules" as defined by

4081Section 120.52(15), Florida Statutes. They are not self-

4089executing. They do not create or adversely affect rights, and

4099they do not have the direct and consistent effect of law.

4110Florida Public Employees Council 79, AFSCME v. Department of

4119Labor , DOAH Case No. 98-4706RU (Final Order, February 23, 1999);

4129Lawrence v. Department of Health and Rehabilitative Services ,

4137DOAH Case No. 95-5585RU (Final Order, April 4, 1997), aff'd , 690

4148So. 2d 594 (Fla. 1st DCA 1997). Nor do they alter or restrict

4161any of the statutory or rule requirements related to the subject

4172matter.

417345. Each memorandum explains and clarifies the

4180implementation of an existing rule.

418546. The January 22, 2001, memorandum addresses possible

4193methods of reporting the data element. By its very terms, it

4204merely suggests non-binding options:

4208This means that decisions about how to define

4216and identify the "responsible instructor"

4221must reside with the district and school

4228staff.

4229Review of these examples should be of

4236assistance to you in completing the data

4243request.

4244We recognize that there are other situations

4251that will arise that have not been addressed

4259in the attachment.

426247. Although DOE did not assert it as a defense herein, the

4274fact that the foregoing memorandum acknowledged that DOE is

"4283unable to provide a complete list of rules to follow since we

4295cannot imagine all the permutations that may occur," would be a

4306defense in this proceeding if it were found that this document

4317constituted an unpromulgated rule. See Section 120.56(4)(b),

4324Florida Statutes.

432648. The March 23, 2001, memorandum also merely explains the

4336purpose of the data element collection and the methods by which

4347school districts may evaluate teachers.

435249. An agency's explanation of the applicability and

4360implementation of a rule to a particular set of facts is not

4372itself a rule. Otherwise, "the agency would be forced to adopt a

4384rule for every possible variation on a theme, and private

4394entities could continuously attack the government for its failure

4403to have a rule that precisely addresses the facts at issue." The

4415Environmental Trust v. State Department of Environmental

4422Protection , 714 So. 2d 493, 498 (Fla. 1st DCA 1998).

443250. Petitioner has not met its burden. Respondent is not

4442required to promulgate the challenged statements as rules.

445051. Peti tioner's cited cases are not persuasive of a

4460contrary ruling.

4462ORDER

4463Based on the foregoing Findings of Fact and Conclusions of

4473Law, it is ORDERED that Petitioner has not established that

4483Respondent's documents were rules within the meaning of

4491Section 120.52(15), Florida Administrative Code. Petitioner's

4497challenge is hereby dismissed.

4501DONE AND ORDERED this 25th day of July, 2001, in

4511Tallahassee, Leon County, Florida.

4515___________________________________

4516ELLA JANE P. DAVIS

4520Administrati ve Law Judge

4524Division of Administrative Hearings

4528The DeSoto Building

45311230 Apalachee Parkway

4534Tallahassee, Florida 32399-3060

4537(850) 488-9675 SUNCOM 278-9675

4541Fax Filing (850) 921-6847

4545www.doah.state.fl.us

4546Fi led with Clerk of the

4552Division of Administrative Hearings

4556this 25th day of July, 2001.

4562COPIES FURNISHED:

4564Mark F. Kelly, Esquire

4568Kelly & McKee, P.A.

45721718 East 7th Avenue, Suite 301

4578Post Office Box 75638

4582Tampa, Florida 33675 -0638

4586Pamela L. Cooper, Esquire

4590Florida Education Association

4593118 North Monroe Street

4597Tallahassee, Florida 32399-1700

4600Margaret O'Sullivan Parker, Esquire

4604Department of Education

4607325 West Gaines Street

4611Turlington Building, Suite 1244

4615Tallahassee, Florida 32399 -0400

4619Honorable Charlie Crist

4622Commissioner of Education

4625Department of Education

4628The Capitol, Plaza Level 08

4633Tallahassee, Florida 32399-0400

4636James A. Robinson, General Counsel

4641Department of Education

4644325 West Gaines Street

4648Turlington Building, Suite 1244

4652Tallahassee, Florida 32399 -0400

4656NOTICE OF RIGHT TO JUDICIAL REVIEW

4662A party who is adversely affected by this Final Order is entitled

4674to judicial review pursuant to Section 120.68, Florida Statutes.

4683Review proceedings are governed by the Florida Rules of Appellate

4693Procedure. Such proceedings are commenced by filing one copy of

4703a notice of appeal with the Clerk of the Division of

4714Administrative Hearings and a second copy, accompanied by filing

4723fees prescribed by law, with the District Court of Appeal, First

4734District, or with the District Court of Appeal in the Appellate

4745District where the party resides. The notice of appeal must be

4756filed within 30 days of rendition of the order to be reviewed.

Select the PDF icon to view the document.
PDF
Date
Proceedings
Date: 10/21/2002
Proceedings: Filed Returned to the Agency.
Date: 08/19/2002
Proceedings: Record Returned from the District Court of Appeal
PDF:
Date: 07/10/2002
Proceedings: Mandate filed.
PDF:
Date: 02/21/2002
Proceedings: Index, Record, Certificate of Record sent out.
PDF:
Date: 01/03/2002
Proceedings: BY ORDER OF THE COURT: (Appellee`s motion filed December 20, 2001, for extension of time for service of an answer brief is granted). filed.
PDF:
Date: 11/07/2001
Proceedings: BY ORDER OF THE COURT: (Appellant`s motion filed November 2, 2001, for extension of time for service of the initial brief is granted). filed.
PDF:
Date: 10/18/2001
Proceedings: Statement of Service Preparation of Record sent out.
PDF:
Date: 10/18/2001
Proceedings: Index sent out.
PDF:
Date: 09/05/2001
Proceedings: BY ORDER OF THE COURT: (Appellant shall show cause within 10 days from the date of this order why this appeal should not be dismissed) filed.
PDF:
Date: 09/05/2001
Proceedings: BY ORDER OF THE COURT: (Appellant is directed to file within 10 days from the date of this order conformed copies of the of the lower tribunal which the appeal is being taken). filed.
PDF:
Date: 09/05/2001
Proceedings: BY ORDER OF THE COURT: (appellant has filed a notice of appeal without the entry of an order of insolvency or deposit) filed.
PDF:
Date: 09/05/2001
Proceedings: Letter to DOAH from the District Court of Appeal filed. DCA Case No. 1D01-3579
PDF:
Date: 08/30/2001
Proceedings: Certified Notice of Appeal Sent out.
PDF:
Date: 08/27/2001
Proceedings: Notice of Appeal filed by Petitioner
PDF:
Date: 07/25/2001
Proceedings: DOAH Final Order
PDF:
Date: 07/25/2001
Proceedings: Final Order issued (hearing held June 4, 2001). CASE CLOSED.
PDF:
Date: 06/29/2001
Proceedings: Proposed Final Order filed by Respondent.
PDF:
Date: 06/29/2001
Proceedings: Petitioner`s Proposed Order (filed via facsimile).
PDF:
Date: 06/21/2001
Proceedings: Motion for Extension of Time (filed by Petitioner via facsimile).
Date: 06/15/2001
Proceedings: Transcript filed.
PDF:
Date: 06/15/2001
Proceedings: Notice of Filing Transcript sent out.
Date: 06/04/2001
Proceedings: CASE STATUS: Hearing Held; see case file for applicable time frames.
PDF:
Date: 05/31/2001
Proceedings: Petitioner`s Motion to Amend (filed via facsimile).
PDF:
Date: 05/21/2001
Proceedings: (Joint) Pre-hearing Stipulation filed.
PDF:
Date: 05/21/2001
Proceedings: Motion for Official Recognition filed by Respondent.
PDF:
Date: 05/10/2001
Proceedings: Order of Pre-hearing Instructions issued.
PDF:
Date: 05/10/2001
Proceedings: Notice of Hearing issued (hearing set for June 4, 2001; 10:00 a.m.; Tallahassee, FL).
PDF:
Date: 05/08/2001
Proceedings: Order of Assignment issued.
PDF:
Date: 05/07/2001
Proceedings: Letter to Liz Cloud from A. Cole w/cc: Carroll Webb and Agency General Counsel sent out.
PDF:
Date: 05/04/2001
Proceedings: Petition to Initiate Rule-making and to Invalidate Administrative Action filed.

Case Information

Judge:
ELLA JANE P. DAVIS
Date Filed:
05/04/2001
Date Assignment:
05/08/2001
Last Docket Entry:
10/21/2002
Location:
Tallahassee, Florida
District:
Northern
Agency:
Department of Education
Suffix:
RU
 

Counsels

Related DOAH Cases(s) (3):

Related Florida Statute(s) (4):

Related Florida Rule(s) (8):