04-004157 Nathaniel Glover, Jr. vs. Department Of Management Services, Division Of Retirement
 Status: Closed
Recommended Order on Thursday, July 21, 2005.


View Dockets  
Summary: Petitioner is entitled to receive retirement benefits at the Elected Officers` Class rate of 3.0 percent per year of service, retroactive to July 1, 2003, the date of his termination of employment as Sheriff of Duval County.

1STATE OF FLORIDA

4DIVISION OF ADMINISTRATIVE HEARINGS

8NATHANIEL GLOVER, JR., )

12)

13Petitioner, )

15)

16vs. ) Case No. 04 - 4157

23)

24DEPARTMENT OF MANAGEMENT )

28SERVICES, DIVISION OF )

32RETIREMENT, )

34)

35Respondent. )

37)

38RECOMMENDED ORDER

40This cause came on for formal hearing before Robert S.

50Cohen, Administrative Law Judge with the Division of

58Administrative Hearings, on April 14, 2005, in Jacksonville,

66Florida.

67APPEARANCES

68For Petitioner: Robe rt D. Klausner, Esquire

75Klausner & Kaufman, P.A.

7910059 Northwest 1st Court

83Plantation, Florida 33324

86For Respondent: Robert B . Button, Esquire

93Department of Management Services

974050 Esplanade Way, Suite 160

102Tallahas see, Florida 32399 - 0950

108STATEMENT OF THE ISSUE

112The issue is whether payment of Petitioner's retirement

120benefits should have commenced after the filing of an

129application to retire with the Division of Retirement, with an

139effective date of April 1, 2004, or be retroactively changed to

150the date of his termination of employment, July 1, 2003.

160PRELIMINARY STATEMENT

162Petitioner, Nathaniel Glover, Jr., requested Respondent to

169retroactively change his effective retirement date, on which

177payment of benefits woul d commence, from April 1, 2004, to

188July 1, 2003. Such a change would result in an additional n i ne

202months of benefit payments from the Florida R etirement Trust

212Fund. By letter dated May 27, 2004, Respondent denied

221Petitioner's request to change the date on which payment of his

232benefits would begin. Petitioner timely requested a formal

240administrative hearing to contest Respondent's denial. The

247matter was forwarded to the Division of Administrative Hearings,

256and was heard before Robert S. Cohen, the Admin istrative Law

267Judge assigned to the matter. At the hearing, Petitioner

276testified on his own behalf, and called John Keane and George

287Dandelake as witnesses. Petitioner offered 25 exhibits, all of

296which were admitted into evidence. Respondent o ffered the

305testimony of Andy Snuggs, and offered three exhibits, all of

315which were admitted into evidence. The parties filed six joint

325exhibits, all of which were admitted. At the conclusion of the

336hearing, Petitioner and Respondent agreed to file p roposed

345r ecomme nded o rders by June 16, 2005. A Transcript was filed on

359April 27, 2005. Respondent filed its Proposed Recommended Order

368on June 15, 2005, and Petitioner filed his on June 16, 2005.

380The Proposed Recommended Orders, the testimony, and exhibits

388have all be en considered in issuing this Recommended Order.

398References to statutes are to Florida Statutes (2004)

406unless otherwise noted.

409FINDINGS OF FACT

4121. On July 19, 1995, Petitioner applied for membership in

422the Special Risk Division of the Elected Officer s' Class of the

434Florida Retirement System ("FRS").

4402. On August 14, 1995, Respondent sent Petitioner a letter

450admitting him into FRS.

4543. On September 6, 1995, Sarabeth Snuggs, Chief of the

464Bureau of Enrollment and Contributions for Respondent, sent

472Pet itioner a letter revoking his membership in FRS.

4814. On December 17, 1996, Petitioner wrote to Sarabeth

490Snuggs responding to Respondent's decision to revoke his

498membership in FRS. Pet itioner cited Section 121.052(2)( d),

507Florida Statutes, which provides that membership in FRS includes

"516any constitutional county elected officer assuming office after

524July 1, 1981, including any sheriff."

5305. The Consolidated City of Jacksonville was created by

539the Florida Legislature with the enactment of Chapter 67 - 1320,

550Laws of Florida. Section 1.01 of the Jacksonville Charter

559provides that the county government of Duval County and the

569municipal government of the City of Jacksonville are

577consolidated into a single body politic. The Charter further

586provides that the con solidated government succeeds to and

595possesses all of the properties of the former government.

6046. After being denied membership in FRS, Petitioner and

613other members of the consolidated government and its

621instrumentalities worked diligently to convince Re spondent to

629admit Petitioner into FRS.

6337. During Petitioner's attempts to be included in FRS,

642Respondent repeatedly took the position that Duval County did

651not exist as a county agency.

6578. In a letter to Petitioner dated January 15, 1997,

667Ms. Snuggs wrote that the consolidated Duval County government

"676chose to consolidate as a 'city' government."

6839. Mr. Keane worked with the Duval County Legislative

692Delegation t o amend Chapter 121 to specifically clarify the fact

703that the Duval County Sheriff and Cl erk of Court are

714constitutional officers entitled to participate in FRS. In

7222002, the Florida Legislature adopted language to clarify the

731Duval County Sheriff and Clerk of Court's status with respect to

742FRS.

74310. In a letter dated June 24, 2002, Petition er thanked

754Ms. Snuggs for recognizing his right to elect membership in FRS.

765Petitioner observed that, since he was in the last year of his

777second term as S heriff (Duval County allows only two consecutive

788terms), he wanted confirmation of his "right to con nect the

799previous seven (7 ) years of service as Sheriff." The June 24,

8112002, letter also asked for "guidance" from Respondent.

81911. The purpose of the June 24, 2002, letter was for

830Petitioner to learn how Respondent intended to treat his first

840six years of service. Petitioner sought to avoid any problems

850since his retirement date was rapidly approaching.

85712. On October 10, 2002, Petitioner and Mr. George

866Dandelake, the Chief of the Budget and Management Division of

876the Sheriff's Office, wrote to Ms. S nuggs requesting a

886calculation of the amount of employer contributions required on

895Petitioner's behalf. The October 10 letter also requested that

904Respondent "identify what documents are required, in addition to

913the contribution amount which will be paid b y the City, that

925must be supplied to the Florida Retirement System."

93313. Petitioner re - applied for membership in FRS, which was

944granted on June 1, 2002, after the effective date of the

955legislation designed to specifically admit the Duval County

963Sheriff a nd Clerk of Court into FRS.

97114. On June 18, 2003, twelve days before the expiration of

982his term of office, still not having received confirmation of

992the status of his prior service, Petitioner sent a letter to

1003Ms. Snuggs advising that FRS had not recogn ized his service from

10151995 through 2002. Petitioner again stated in the letter that

1025he was terminating his position as Sheriff on June 30, 2003.

103615. Less than a week prior to the termination of his term,

1048Petitioner received two "Statement[s] of Account" dated June 24,

10572003, indicating that "you have until retirement to pay the

1067amount due on your account." The st atements further indicated

1077that "when you become vested for monthly benefits, we will

1087provide you an estimate of benefits with and without this

1097service."

109816. According to the first Statement of Account,

1106Petitioner was entitled to purchase prior service at the 1.6

1116percent multiplier rate for the FRS regular class.

112417. According to the second Statement of Account,

1132Petitioner was entitled to purc hase prior service at the 2.0

1143percent multiplier rate for the FRS special risk class.

115218. Neither Statement of Account was correct, as both

1161failed to permit Petitioner to purchase service at the 3.0

1171percent rate for special risk, despite the fact that Pe titioner

1182had served a continuous and uninterrupted term as Sheriff.

119119. The Statement of Account did not advise Petitioner

1200that he must submit a separate retirement application,

1208Form FR - 11, in order to preserve his retirement date.

121920. The statement d id advise Petitioner that interest

1228would be assessed at a rate of 6.5 percent . This warning

1240appeared in bold face on the Statement of Account.

124921. The June 24, 2003 , s tatements were the first time that

1261Petitioner was supplied with the amount due to purc hase service

1272credit. Since neither s tatement applied the correct multiplier

1281rate ( 3.0 percent ) for all eight years of Petitioner's service

1293as Sheriff , neither s tatement was correct.

130022. Recognizing that only six days remained prior to the

1310expiration of Petitioner's term as Sheriff, Mr. Keane advised

1319Petitioner to submit payment to Respondent on an expedited

1328basis.

132923. After receiving the June 24, 2003, Statements of

1338Account, Petitioner prepared a letter dated June 26, 2003, to

1348Cal Ray, the Director of the Department of Administration and

1358Finance for the Consolidated City of Jacksonville. In this

1367letter, Petitioner requested an employer contribution in the

1375amount of $163,554.32 to purchase his prior service. Petitioner

1385further requested an expedited pr eparation of the check to

1395ensure delivery to Respondent by July 1, 2003.

140324. The letter to Mr. Ray requested payment of the amounts

1414that would have been periodically contributed by the City of

1424Jacksonville if Respondent had been acknowledged as a

1432partici pant in FRS in 1995.

143825. On June 27, 2003, three days prior to the expiration

1449of his term of office, Petitioner drove from Jacksonville to

1459Tallahassee to meet with Respondent's representatives, including

1466Ms. Snuggs, regarding Petitioner's retirement. Mr . Dandelake

1474accompanied Petitioner on this trip.

147926. At the June 27, 2003, meeting, Petitioner personally

1488delivered a check to Respondent in the amount of $163,554.32.

1499Respondent accepted the check and issued a written receipt

1508signed by Sarabeth Snuggs.

151227. Petitioner was never told during the June 27, 2003,

1522meeting with Respondent that he would forfeit benefits if he

1532failed to complete an application.

153728. Respondent knew that Petitioner was leaving office on

1546June 30, 2003.

154929. Respondent never dis cussed the filing of an

1558application for retirement benefits at any time during the

1567course of its conversations and correspondence with Petitioner.

157530. Petitioner was never told by Respondent to complete

1584any forms to protect his rights to the 2.0 percent multiplier

1595during the pendency of his dispute with Respondent. Petitioner

1604was never provided any handbook, notice, statutes, or rules

1613indicating he would forfeit benefits under any circumstances.

162131. When Petitioner left the June 27, 2003, meeting, bot h

1632he and Mr. Dandelake understood that he was still engaged in a

1644dispute with Respondent over his entitlement to the 3.0 percent

1654multiplier.

165532. Petitioner knew that he was required to file an

1665application in order to receive retirement benefits.

16723 3 . Pe titioner testified that if he had left the June 27

1686meeting with any indication that he would forfeit benefits by

1696not filing an application, he would have filed something, with

1706advice of counsel, to preserve his rights.

171334 . Petitioner received an Estimate of Benefits via fax

1723from Respondent on June 27, 2003, reflecting an annual benefit

1733of $23,105.90. This statement valued 6.92 years of Petitioner's

1743uninterrupted special risk service as Sheriff using the 2.0

1752percent multiplier, and 1.08 years of service a s Sheriff using

1763the 3.0 percent multiplier.

176735 . The June 27, 2003, s tatement lists Petitioner's

1777retirement date as July 1, 2003. The estimate does not warn

1788Petitioner that he must do anything in order to preserve his

1799July 2003 retirement date. The esti mate states only that it is

1811subject to "final verification of all factors."

181836 . Petitioner's term of office as elected Sheriff ended

1828on June 30, 2003. Petitioner's employment terminated when his

1837term expired on that date.

184237 . Respondent was aware of the dates of the expiration of

1854Petitioner's term of office as well as his employment

1863termination date.

186538 . When Petitioner's employment terminated on June 30,

18742003, it was unclear whether he would be credited with the 3.0

1886percent multiplier for his eight years of special risk service.

189639 . Petitioner was not notified by Respondent prior to the

1907expiration of his term as Sheriff on June 30, 2003, that he

1919needed to submit a retirement application .

192640 . The first time Petitioner was advised b y Respondent of

1938the need to file an application for retirement benefits was in

1949the comment section of the Estimate of Retirement Benefits

1958provided to him by letter dated March 4, 2004. The warning was

1970printed in bold face type.

197541 . The Estimate of Retirement Benefits dated June 27,

19852003, did not include the bold face warning to file an

1996application.

199742 . Respondent was not provided with a Division of

2007Retirement publication entitled "Preparing to Retire" prior to

2015his leaving service on June 30, 2003. In fact, the copy of the

2028publication offered into evidence by Respondent is dated "July

20372003," subsequent to Petitioner's retirement.

204243. As the only member of FRS in his office in

2053Jacksonville, Petitioner had no staff or employees trained in

2062FRS or Florida retirement ben efits.

206844 . Petitioner was provided with a " P reparing to Retire"

2079booklet in March 2004.

208345 . On November 3, 2003, Florida Attorney General Opinion

20932003 - 46 confirmed that Petitioner, as the elected Sheriff, was

2104eligible for membership in the Elected Offic er's Class of the

2115Florida Retirement System.

211846 . On December 31, 2003, and on January 16, 2004,

2129Petitioner's counsel attempted to obtain clarification from

2136Respondent regarding Petitioner's retirement benefits.

214147 . The December 31, 2003, letter noted t hat the

"2152extraordinary delay" in resolving the issue of Petitioner's

2160benefits was at no time due to fault on the part of Petitioner.

2173Respondent never refuted or disputed this statement.

218048 . By letter dated March 4, 2004, Petitioner was finally

2191advised b y Respondent that he was entitled to be credited with

2203the higher 3.0 percent multiplier for all eight years of his

2214service as Sheriff.

221749 . Petitioner noted that the March 4, 2004, Statement of

2228Account, while properly applying the 3.0 percent multiplier, now

2237had changed Petitioner's retirement date to April 2004 from the

2247previous estimates showing a retirement date of July 2003.

225650 . The March 4, 2004 , s tatement included the bold face

2268notice to Petitioner that he must file an application for

2278retirement be nefits. No prior notices or correspondence from

2287Respondent had informed Petitioner that he must file Form FR - 11

2299in order to retain his retirement date of July 1, 2003.

231051 . After formally being notified that he would receive

2320the 3.0 percent multiplier fo r all eight of his years of service

2333as Sheriff, and after having received the notice that he must

2344file Form FR - 11, Petitioner submitted the form in April 2004.

235652 . Respondent is a fiduciary charged with acting in the

2367best interest of participants in FRS.

237353 . Andy Snuggs, who travels around the state educating

2383employers and employees in FRS, acknowledged that Petitioner was

2392not responsible for the delay by Respondent in recognizing

2401Petitioner's entitlement to the 3.0 percent multiplier.

240854 . Mr. Snuggs acknowledged that he does not tell

2418employees that they will forfeit benefits if they delay the

2428filing of their applications.

243255 . Petitioner received his first retirement check in

2441May 2004 which was based upon the benefit established in

2451March 2004 of $3 2,624.58 annually, not the $23,105.90 previously

2463established by Respondent in June 2003.

246956 . Petitioner has received no retroactive benefits for

2478the period of July 1, 2003, through April 30, 2004.

248857 . In a letter dated May 6, 2004, Petitioner stated t hat

2501his acceptance of the first retirement check was not to be

2512construed by Respondent of a waiver of his rights to retroactive

2523benefits from July 1, 2003, forward.

2529CONCLUSIONS OF LAW

25325 8 . The Division of Administrative Hearings has

2541jurisdiction over the subject matter of and the parties to this

2552proceeding. § § 120.569 and 120.57(1), Fla. Stat.

256059 . The burden of proof in an administrative proceeding is

2571on the party asserting the affirmative of an issue. Department

2581of Transportation v. J.W.C., Inc. , 39 6 So. 2d 778 (Fla. 1st DCA

25941981). Accordingly, Petitioner has the burden in this

2602proceeding to demonstrate entitlement to the effective

2609retirement date of July 1, 2003, which would result in nine

2620additional months of benefits.

262460 . Section 121.091, Florid a Statutes, provides that

"2633benefits may not be paid under this section unless the member

2644has terminated employment and a proper application has been

2653filed in the manner prescribed by the department."

266161 . Florida Administrative Code Rule 60S - 4.0035, i n

2672per tinent part, provides:

2676(1) It shall be the responsibility of the

2684member, or the beneficiary in the event of

2692the member's death, to make proper

2698application to the Division for retirement

2704benefits.

2705* * *

2708(3) The Division shall establish the

2714member's effe ctive retirement date as

2720follows:

2721(a) For a member who makes application for

2729a normal or early retirement benefit as

2736provided in Florida Administrative Code Rule

274260S - 4.004 or 4.005, the effective retirement

2750date shall be the first day of the month

2759follow ing the month in which the member's

2767termination occurs, provided the Division

2772receives such member's application for

2777retirement no later than 30 calendar days

2784after such termination. If a member fails

2791to apply for retirement within 30 calendar

2798days after termination or if the member

2805chooses to defer his retirement to a later

2813date, the effective retirement date shall be

2820the first day of the month following the

2828month in which the Division receives the

2835member's application, or the first day of a

2843later month s pecified by the member.

285062 . Section 121.052(2)(d), Florida Statutes, provides, in

2858pertinent part, the following with respect to membership in the

"2868Elected Officers' Class" of employees:

2873Any constitutional county elected officer

2878assuming office on or afte r July 1, 1981,

2887including any sheriff, tax collector,

2892property appraiser, supervisor of elections,

2897clerk of the circuit court, county

2903commissioner, school board member, or

2908elected school board superintendent, or any

2914elected officer of any entity with

2920count ywide jurisdiction assuming office on

2926or after July 1, 1981, who, pursuant to

2934general or special law, exercises powers and

2941duties that, but for such general or special

2949law, would be exercised by any of the

2957constitutional county elected officers set

2962forth in this paragraph, including the

2968sheriff and clerk of the circuit court in a

2977consolidated government with countywide

2981jurisdiction unless such sheriff or clerk

2987elected to continue to participate in a

2994local retirement system.

299763 . Petitioner, with the acqui escence of Respondent,

3006requested an Attorney General's Opinion concerning the

3013applicability of Section 121.052(2)(d), Florida Statutes, to his

3021position as Sheriff of Duval County . O pinion N o. 2003 - 46 ,

3035issued by Attorney General Charlie Crist on November 3 , 2003,

3045points out the plain language of the statute as it relates to

3057Petitioner's position as Sheriff of Duval County, a

"3065consolidated government with countywide jurisdiction." Section

3071121.052(2)(d), Florida Statutes , was amended to unequivocally

3078include the elected officers of the consolidated Duval

3086County/Jacksonville government in the Elected Officers' Class.

3093Therefore, Respondent was placed on notice of Petitioner's

3101eligibility for inclusion in the class, and use of the 3.0

3112percent multiplier no late r than mid - 2002. The Attorney

3123General's Opinion merely reiterated what Respondent should have

3131already known: Sheriff Glover was a member of FRS entitled to

3142the 3.0 percent multiplier well before the time of his

3152retirement.

315364 . Respondent failed at hearin g to provide any reasonable

3164explanation for its inability to accurately calculate

3171Petitioner's retirement benefits using the 3.0 percent

3178multiplier applied to the eight years of his term - limited office

3190as Sheriff of Duval County. The issue remaining in th is case is

3203whether Petitioner is entitled to recover his lost benefits for

3213the first nine months of his retirement.

322065 . Without question, Respondent knew for a lengthy period

3230of time prior to the expiration of Petitioner's term as Sheriff

3241that he intended to retire at the end of his term. Just as

3254clearly, Petitioner neither had the benefit of a human resources

3264or personnel officer at the City of Jacksonville well versed in

3275FRS and state retirement procedures nor had the benefit of

3285Respondent's employee, M r. Snuggs, visiting Jacksonville to

3293educate him and other participants in FRS on the fine points of

3305the application and retirement process. Petitioner was left to

3314fend for himself, which he admirably did with the aid of legal

3326counsel and experienced city personnel. He was even placed in

3336the position of having to drive to Tallahassee at the eleventh

3347hour to ensure the City's contribution to his retirement was

3357made on time. The evidence supports the fact that Petitioner

3367never even received the employee's r etirement manual until

3376nearly a year after his employment terminated.

338366 . The Division of Administrative Hearings has no

3392equitable jurisdiction to award equitable relief. Such

3399jurisdiction is vested in the circuit courts of Florida pursuant

3409to Section 2 6.012(2)(c), Florida Statutes. However, the courts

3418have noted that the administrative process in this state

3427routinely handles cases in which the parties have introduced

3436estoppel issues. Occidental Chemical Agricultural Products,

3442Inc. v. Dept. of Environm ental Protection , 501 So. 2d 674 ( Fla.

34551st DCA 1987). See , e.g. , Kuge v. Div ision of Retirement , 449

3467So. 2d 389 (Fla. 3d DCA 1984); Fraga v. Dept. of Health and

3480Rehabilitative Services , 464 So. 2d 144 (Fla. 3d DCA 1985); and

3491Salz v. Div isio n of Retirement , 432 So. 2d 1376 (Fla. 3d DCA

35051983). But, the courts have recognized that equitable estoppel

3514will be applied against the state "only in rare instances and

3525under exceptional circumstances." Dept. of Revenue v. Anderson ,

3533403 So. 2d 397, 400 (Fla. 1981), c iting North American Co. v.

3546Green , 120 So. 2d 603 (Fla. 1959). Another general rule is that

3558the state cannot be estopped through mistaken statements of the

3568law. Dept. of Revenue v. Hobbs , 368 So. 2d 367 (Fla. 1st DCA),

3581appeal dismissed , 378 So. 2d 345 (F la. 1979); Austin v. Austin ,

3593350 So. 2d 102 (Fla. 1st DCA 1977), cert. denied , 357 So. 2d 184

3607(Fla. 1978).

360967. The elements that must be established for the doctrine

3619of equitable estoppel to apply against a governmental agency are

3629set forth in Council Bro thers Inc. v. City of Tallahassee , 634

3641So. 2d 264, 266 (Fla. 1st DCA 1994):

3649The elements which must be present for

3656application of estoppel are: (1) a

3662representation as to a material fact that is

3670contrary to a later - asserted position;

3677(2) reliance on that representation; and

3683(3) a change in position detrimental to the

3691party claiming estoppel, caused by the

3697representation and reliance thereon." Dept.

3702of Revenue v. Anderson , 403 So. 2d 397, 400

3711(Fla. 1981).

3713* * *

3716One seeking to invoke the doctrine of

3723estop pel against the g overnment first must

3731establish the usual elements of estoppel,

3737and then must demonstrate the existence of

3744affirmative conduct by the government which

3750goes beyond mere negligence, must show that

3757the government conduct will cause serious

3763inj ustice, and must show that the

3770application of estoppel will not unduly harm

3777the public interest. Alachua County v.

3783Cheshire , 603 So. 2d 1334, 1337 (Fla. 1st

3791DCA 1992).

379368. The difficult determination to make in this matter is

3803whether Petitioner relied u pon a misrepresentation by Respondent

3812as to a material fact that is contrary to a later asserted

3824position. Here, Respondent asserted that Petitioner was

3831entitled only to the 2.0 percent multiplier for calculating his

3841retirement benefits when by statute cl arified no later than

38512002, Petitioner was without question a member of the Elected

3861Officer's Class and entitled to the 3.0 percent multiplier .

3871Respondent appeared unable to understand its own statute as it

3881applied to Petitioner's eligibility to receive t he higher

3890multiplier. This is a mistake in law , not material fact.

3900Petitioner disputed the 2.0 percent conclusion both before and

3909during his meeting with Respondent on June 27, 2003, just days

3920before his retirement. Respondent did not tell Petitioner th at

3930he must file his application for retirement benefits even though

3940he disputed the multiplier, yet Petitioner candidly testified

3948that he believed he was required to file an application in order

3960to secure his retirement benefits. His fear, of course, was

3970that if he filed his application while the issue of the

3981multiplier was still unresolved, he might waive his right to

3991continue to fight for the significantly higher benefit. This

4000acknowledgment by Petitioner that he knew an application must be

4010filed tends to negate his reliance on the action or inaction of

4022Respondent as to notifying him of his obligations. Left

4031unanswered is why Respondent failed to inform Petitioner in

4040June 2003 on the Estimate of Benefits form that he must file an

4053application , yet infor med him in bold faced type on the same

4065form in March 2004 that he must file his application immediately

4076in order to begin receiving benefits in April 2004. This sounds

4087as though the issue w ere unsettled in June 2003 and remained

4099unsettled until March 2004 .

410469. The final issue of law is whether the doctrine of

4115equitable tolling should apply here. While equitable tolling

4123generally is not employed in cases involving the mere failure to

4134provide any information to an employee , Hickey v. Division of

4144Retirement , Case No. 98 - 3895 ( DOAH March 9, 1999) , adopted in

4157toto by Final Order 5/10/99) and Behnke v. Division of

4167Retirement , Case No. 00 - 0697 ( DOAH August 14, 2000 ), the Florida

4181Supreme Court held in Machules v. Dept. of Administration , 523

4191So. 2d 1132 (1988), b oth that the principles of equitable

4202tolling are applicable to administrative cases and that the

4211doctrine should apply when an applicant has been misled or

4221lulled into inactivity by an agency, and has been diligent in

4232seeking to protect his rights after di scovering the error.

4242Here, Petitioner was lulled into inactivity by virtue of the

4252fact that he continued to engage in debate and discussion with

4263Respondent after his employment termination date of June 30,

42722003, had passed. Not until the Attorney General was asked to

4283weigh - in and the issuance of his Opinion clarifying the already -

4296clear statute with respect to Petitioner's class of employment,

4305as well as the issuance by Respondent of yet another Estimate of

4317Benefits calculation to Petitioner in March 2004, was Petitioner

4326in a position to apply for the retirement benefits to which he

4338was justly entitled. Moreover, Petitioner was extremely

4345diligent in seeking his appropriate benefits from Respondent.

4353For years he corresponded with Respondent to clarify the issues

4363related to Jacksonville's status and his eligibility to

4371participate in FRS. Petitioner personally drove to Tallahassee

4379to deliver the City's payment of the employer contribution prior

4389to his termination date. No evidence was produced at hearing

4399th at would lead any reasonable person to believe that Petitioner

4410intended to leave office and retire on any date other than

4421June 30, 2003. Once he was made aware of the proper calculation

4433of his retirement benefits, Petitioner immediately filed his

4441applica tion for benefits. Even then, he was forced to write to

4453Respondent to state that his acceptance of his first retirement

4463check should in no way be construed as a waiver of his right to

4477seek the nine months of retirement pay to which he felt

4488entitled. Peti tioner received no assistance from Respondent,

4496either through pre - retirement education, or during the process

4506Petitioner was forced to endure as his retirement loomed large

4516on the horizon.

451970. In light of the circumstances under which Petitioner,

4528a career law enforcement officer, was forced to pursue with

4538great fervor his earned retirement pay, he should be entitled to

4549receive his full retirement benefits retroactive to July 1,

45582003. This conclusion is supported by the testimony at hearing

4568of both Petitio ner , his colleagues who supported him during this

4579difficult process, and by Respondent's representatives who

4586should have been more helpful when dealing with a member of FRS

4598in need of the agency's expertise and guidance.

4606RECOMMENDATION

4607Based upon the Find ings of Fact and Conclusions of Law, it

4619is

4620RECOMMENDED that Petitioner be awarded retirement benefits

4627at the rate of 3.0 percent per year for his eight years of

4640Elected Officer's Class of service, retroactive to July 1, 2003.

4650DONE AND ENTERED this 21st d ay of Ju ly , 2005 , in

4662Tallahassee, Leon County, Florida.

4666S

4667ROBERT S. COHEN

4670Administrative Law Judge

4673Division of Administrative Hearings

4677The DeSoto Building

46801230 Apalachee Parkway

4683Tallahassee, Florida 32399 - 3060

4688(850) 488 - 9675 SUNCOM 278 - 9675

4696Fax Fili ng (850) 921 - 6847

4703www.doah.state.fl.us

4704Filed with the Clerk of the

4710Division of Administrative Hearings

4714this 21st day of Ju ly , 2005 .

4722COPIES FURNISHED :

4725Robert D. Klausner, Esquire

4729Klausner & Kaufman, P.A.

473310059 Northwest 1st Court

4737Plantation, Florida 3 3324

4741Robert B. Button, Esquire

4745Department of Management Services

47494050 Esplanade Way, Suite 160

4754Tallahassee, Florida 32399 - 0950

4759Sarabeth Snuggs, Director

4762Division of Retirement

4765Department of Management Services

4769Post Office Box 9000

4773Tallahassee, Florida 32399 - 9000

4778Alberto Dominguez, General Counsel

4782Division of Retirement

4785Department of Management Services

4789Post Office Box 9000

4793Tallahassee, Florida 32399 - 9000

4798NOTICE OF RIGHT TO SUBMIT EXCEPTIONS

4804All parties have the right to submit written exceptions w ithin

481515 days from the date of this Recommended Order. Any exceptions

4826to this Recommended Order should be filed with the agency that

4837will issue the Final Order in this case.

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Date
Proceedings
PDF:
Date: 09/16/2005
Proceedings: Notice of Settlement filed.
PDF:
Date: 09/16/2005
Proceedings: Agency Notice of Settlement filed.
PDF:
Date: 09/15/2005
Proceedings: Other
PDF:
Date: 08/05/2005
Proceedings: Petitioner`s Objections to Respondent`s Exceptions to Recommended Order filed.
PDF:
Date: 07/29/2005
Proceedings: Exhibits filed.
PDF:
Date: 07/29/2005
Proceedings: Petitioner`s Verified Motion to Disqualify Agency Head Sarabeth Snuggs filed.
PDF:
Date: 07/21/2005
Proceedings: Recommended Order
PDF:
Date: 07/21/2005
Proceedings: Recommended Order (hearing held April 14, 2005). CASE CLOSED.
PDF:
Date: 07/21/2005
Proceedings: Recommended Order cover letter identifying the hearing record referred to the Agency.
PDF:
Date: 06/16/2005
Proceedings: (Proposed) Recommended Order filed by R. Klausner.
PDF:
Date: 06/16/2005
Proceedings: Notice of Filing Petitioner`s Proposed Hearing Officer`s Recommended Order filed.
PDF:
Date: 06/15/2005
Proceedings: Respondent`s Proposed Recommended Order filed.
PDF:
Date: 06/01/2005
Proceedings: Order Granting Extension of Time to File Proposed Recommended Orders (parties shall file their proposed recommended orders no later than 5:00 p.m., on June 16, 2005).
PDF:
Date: 05/31/2005
Proceedings: Amended Stipulation to Extend Time to File Proposed Recommended Orders filed.
PDF:
Date: 05/31/2005
Proceedings: Stipulation to Extend Time to file Proposed Recommended Order filed.
PDF:
Date: 05/16/2005
Proceedings: Notice of Absence filed.
Date: 04/27/2005
Proceedings: Transcript of Proceedings filed.
Date: 04/14/2005
Proceedings: CASE STATUS: Hearing Held.
PDF:
Date: 04/13/2005
Proceedings: Third Amended Notice of Respondent`s Exhibits filed.
PDF:
Date: 04/13/2005
Proceedings: Second Amended Motion to Strike Certain Petitioner`s Exhibits on Basis of Relevancy filed.
PDF:
Date: 04/13/2005
Proceedings: Petitioner`s Response to Motion to Strike Exhibits filed.
PDF:
Date: 04/13/2005
Proceedings: Notice of Filing Amended Exhibit List filed.
PDF:
Date: 04/12/2005
Proceedings: Amended Motion to Continue filed.
PDF:
Date: 04/12/2005
Proceedings: Notice of Respondent`s Additional Exhibit filed.
PDF:
Date: 04/12/2005
Proceedings: Petitioner`s Response to Motion to Strike Exhibits filed.
PDF:
Date: 04/11/2005
Proceedings: Second Amended Notice of Respondent`s Exhibits filed.
PDF:
Date: 04/11/2005
Proceedings: Motion to Strike Certain Petitioner`s Exhibits on Basis of Relevancy filed.
PDF:
Date: 04/11/2005
Proceedings: Notice of filing Amended Exhibit List filed.
PDF:
Date: 04/08/2005
Proceedings: Amended Notice of Respondent`s Exhibits filed.
PDF:
Date: 04/08/2005
Proceedings: Amended Notice of Filing Exhibits and Acceptance of Petitioner`s Proposed Exhibits filed.
PDF:
Date: 04/05/2005
Proceedings: Amended Notice of Hearing (hearing set for April 14, 2005; 10:00 a.m.; Jacksonville, FL; amended as to Hearing Location).
PDF:
Date: 04/04/2005
Proceedings: Petitioner`s Amended Pre-hearing Stipulation filed.
PDF:
Date: 03/01/2005
Proceedings: Order Granting Continuance and Re-scheduling Hearing (hearing set for April 14, 2005; 10:00 a.m.; Jacksonville, FL).
PDF:
Date: 03/01/2005
Proceedings: Unopposed Motion for Continuance (filed by Petitioner).
PDF:
Date: 02/03/2005
Proceedings: Amended Notice of Hearing (hearing set for March 7, 2005; 10:00 a.m.; Jacksonville, FL; amended as to Hearing Date).
PDF:
Date: 01/14/2005
Proceedings: Order Granting Continuance and Re-scheduling Hearing (hearing set for March 11, 2005; 10:00 a.m.; Jacksonville).
PDF:
Date: 01/13/2005
Proceedings: Unopposed Motion for Continuance (filed by Petitioner).
PDF:
Date: 01/12/2005
Proceedings: Notice of Filing (Petitioner`s Pre-hearing Stipulation) filed.
PDF:
Date: 01/12/2005
Proceedings: Petitioner`s Pre-hearing Stipulation filed.
PDF:
Date: 01/07/2005
Proceedings: Notice of Filing (Exhibits) (filed by Respondent).
PDF:
Date: 01/07/2005
Proceedings: Respondent`s Unilateral Response to Pre-hearing Order filed.
PDF:
Date: 11/30/2004
Proceedings: Order of Pre-hearing Instructions.
PDF:
Date: 11/30/2004
Proceedings: Notice of Hearing (hearing set for January 19, 2005; 10:00 a.m.; Jacksonville, FL).
PDF:
Date: 11/24/2004
Proceedings: Petitioner`s Response to Initial Order filed.
PDF:
Date: 11/19/2004
Proceedings: Initial Order.
PDF:
Date: 11/18/2004
Proceedings: Letter to Mr. Glover from S. Snuggs concerning retirement requirements filed.
PDF:
Date: 11/18/2004
Proceedings: Petition for Formal Hearing filed.
PDF:
Date: 11/18/2004
Proceedings: Agency referral filed.

Case Information

Judge:
ROBERT S. COHEN
Date Filed:
11/18/2004
Date Assignment:
11/19/2004
Last Docket Entry:
09/16/2005
Location:
Jacksonville, Florida
District:
Northern
 

Counsels

Related Florida Statute(s) (5):