15-006333BID
Emergency Communications Network, Llc vs.
Division Of Emergency Management
Status: Closed
Recommended Order on Thursday, January 28, 2016.
Recommended Order on Thursday, January 28, 2016.
1STATE OF FLORIDA
4DIVISION OF ADMINISTRATIVE HEARINGS
8EMERGENCY COMMUNICATIONS
10NETWORK, LLC,
12Petitioner,
13vs. Case No. 15 - 6333BID
19DIVISION OF EMERGENCY
22MANAGEMENT,
23Respondent,
24and
25EVERBRIDGE, INC.,
27Intervenor.
28_______________________________/
29RECOMMENDED ORDER
31On December 14 through 16, 2015, an administrative hearing
40in this case was conducted in Tallahassee, Florida, before
49William F. Quattlebaum, Administrative Law Judge, Division of
57Administrative Hearings.
59APPEARANCES
60For Petitioner: Martha Harrell Chumbler, Esquire
66Michael P. Donaldson, Esquire
70Carlton Fields Jorden Burt, P.A.
75Post Office Drawer 190
79Tallahassee, Florida 32302
82For Respondent: David Yon, Esquire
87Brittany Adams Long, Esquire
91Radey Law Firm, P.A.
95301 South Bronough Street , Suite 200
101Tallahassee, Florida 32301
104a nd
106Michael Terrence Kennett, Chief Legal Counsel
112Florida Division of Emergency Management
1172555 Shumard Oak Boulevard
121Tallahassee, Florida 32399 - 2100
126For Intervenor: William Robert Vezina, Esquire
132Eduardo S. Lombard, Esquire
136Megan S. Reynolds, Esquire
140Vezina, Lawrence and Piscitelli, P.A.
145413 East Park Avenue
149Tallahassee, Florida 323 01
153STATEMENT OF THE ISSUE
157The issue in this case is whether the proposed award by the
169Division of Emergency Management (DEM) of the contract
177referenced herein to Everbridge, Inc. (Everbridge) is contrary
185to DEMÓs governing statutes, rules or policies, or to the
195solicitation specifications.
197PRELIMINARY STATEMENT
199On September 1, 2015, DEM posted a Request for Proposals
209seeking to procure a statewide emergency notification and alert
218system.
219Proposals were received from five vendors including
226Emergency Com munications Network, LLC (ECN) and Everbridge.
234On October 19, 2015, DEM issued notice of its intent to
245award the contract to Everbridge. ECN filed a protest
254challenging the proposed award and requesting a hearing.
262On November 12, 2015, DEM forwarded t he challenge to the
273Division of Administrative Hearings (DOAH) , which scheduled and
281conducted the proceeding.
284On November 13, 2015, a Notice of Intervention was filed by
295Everbridge, which was granted by Order dated November 16, 2015.
305On November 18, 20 15, ECN filed a Motion for Leave to Amend
318Formal Written Protest and Petition for Formal Administrative
326Hearing that was granted without objection at the commencement
335of the hearing.
338On December 14, 2015, the parties filed a Joint Pre - hearing
350Stipulation that included a statement of admitted facts that
359have been adopted and incorporated herein as necessary.
367Also on December 14, 2015, Everbridge filed a Motion to
377Dismiss for Lack of Standing or , Alternatively, to Relinquish
386Jurisdiction (Motion to Dismis s) and two Motions in Limine. The
397Administrative Law Judge (ALJ) denied the Motions in Limine at
407the commencement of the hearing. The ALJ reserved ruling on the
418Motion to Dismiss and advised the parties to address the
428arguments raised therein in proposed recommended orders.
435At the hearing, Joint Exhibits 1 through 22 were admitted
445by stipulation of the parties. ECN presented the testimony of
455six witnesses and had Exhibits 8 through 11 admitted into
465evidence. DEM presented no witnesses and had Exhibit 1 admitted
475into evidence. Everbridge presented the testimony of one
483witness.
484A Transcript of the hearing was filed on December 28, 2015.
495All parties filed proposed recommended orders that have been
504reviewed in the preparation of this Recommended Order.
512FINDING S OF FACT
5161. On September 1, 2015, DEM posted RFP - DEM - 15 - 16 - 037
532(RFP), titled ÑFlorida Statewide Emergency Alert and
539Notification System,Ñ on the stateÓs Vendor Bid System (ÐVBSÑ).
5492. The purpose of the RFP is to procure a statewide
560emergency alert and noti fication system as mandated by s ection
571252.35(2)(a)(6) Florida Statutes, which requires the DEM to
579Ð[e]stablish a system of communications and warning to ensure
588that the stateÓs population and emergency management agencies
596are warned of deve loping emergency situations and can
605communicate emergency response decisions.Ñ
6093. DEM is a separate budget entity established within the
619Executive Office of the Governor. Tara Walters, the purchasing
628manager for DEM, was responsible for the RFP and the procurement
639process.
6404. According to the RFP, the system is to be Ðvendor -
652hostedÑ and capable of proving Ðmass notificationÑ of Ðimminent
661or sudden hazardsÑ through voice telephone calls, text messages,
670emails, social media, and ÐTelecommunications Dev ice of the
679Deaf/TeleT Y pewriter (TDD/TTY)Ñ systems.
6845. ECN and Everbridge are vendors of mass notification
693systems.
6946. Section 5 of the RFP provided, in relevant part, as
705follows:
706RESPONSIVENESS
707a) Vendor . In order to qualify as a
716responsive vendo r as that term is
723defined by section 287.012(27), Florida
728Statutes, a Proposer must submit a
734proposal that conforms in all material
740respects to this solicitation.
744b) Proposal . In order to qualify as a
753responsive proposal as that term is
759defined by sec tion 287.012(26), Florida
765Statutes, a proposal must conform in
771all material respects to this
776solicitation.
7771. The Division shall not consider any
784proposal that contains a material
789deviation from the terms of this
795solicitation. However, the Division
799re serves the right to consider a
806proposal that contains a minor
811deviation or irregularity so long as
817that minor deviation or irregularity
822does not provide a competitive
827advantage over the other proposers.
8322. The Division shall not permit a
839vendor to amen d a proposal after the
847due date for submissions Î even if to
855correct a deviation or irregularity.
860* * *
8635. A proposal may fail to qualify as
871responsive by reasons that include, but
877are not limited to:
881a. Failure to include a material form
888or addend um;
891b. Failure to include material
896information;
897c. Modification of the proposal
902specifications;
903d. Submission of conditional proposals
908or incomplete proposals; and,
912e. Submission of indefinite or
917ambiguous proposals.
9197. Section 28 of the RFP included specific proposal format
929instructions. Each proposal was to contain two parts : a
939ÐTechnical ProposalÑ (Part I) and a ÐPrice ProposalÑ (Part II).
949The RFP explicitly identified the contents to be set forth
959within each part.
9628. The Technic al Proposal was to include multiple
971sections , including a table of contents, an executive summary,
980and a ÐManagement Plan.Ñ
9849. According to the RFP, the Management Plan was required
994to include four elements: the vendorÓs relevant experience;
1002significan t examples of the vendorÓs other clients and pertinent
1012references; a project staffing plan; and a completed Ðdata
1021sheet,Ñ the form for which was included in the RFP.
103210. The RFP also required that the Technical Proposal
1041include a section identified as Ð Technical Plan/Minimum S ystem
1051R equirementsÑ related to the ÐScope of WorkÑ necessary to
1061implement the system. The referenced minimum requirements were
1069explicitly set forth at Exhibit ÐAÑ to the RFP.
107811. Finally, the RFP required that the Technical Prop osal
1088include the vendorÓs financial statements for the prior three
1097years as follows:
1100The Proposer shall provide information
1105regarding its financial status in order
1111to demonstrate that it is financially
1117stable and has the resources necessary
1123to perform th e services outlined in
1130this RFP on a statewide basis.
1136Proposers are to include financial
1141statements created in accordance with
1146Generally Accepted Accounting
1149Principles for the last three years.
1155(Financial documentation may be
1159combined into one file and a re not
1167included in the page count). The
1173Division reserves the right to evaluate
1179the financial status of any or all
1186Proposers before making an award
1191decision.
119212. The Price Proposal was to be submitted separately from
1202the Technical Proposal by using th e ÐPrice Proposal FormÑ
1212included in the RFP.
121613. According to the Schedule of Events set forth in the
1227RFP, proposals were due on September 30, 2015.
123514. DEM received five proposals in response to the RFP.
1245DEM determined that three of the proposals w ere not responsive,
1256and they received no further evaluation.
126215. The two proposals that advanced into the evaluation
1271process were those submitted by ECN and Everbridge.
127916. The RFP identified the process by which each proposal
1289would be evaluated , inc luding the formulas by which some scores
1300would be calculated.
130317. Technical Proposals and Price Proposals were
1310separately evaluated.
131218. The Technical Proposals were reviewed by a group of
1322six evaluators, several of whom had extensive experience in
1331e mergency management and notification systems.
133719. The evaluators subjectively scored the three
1344Management Plan elements pertaining to relative experience,
1351examples/references, and staffing plan. Based on the
1358evaluation, proposals could be awarded up to 30 points allocated
1368between the referenced elements. The scores assigned by the
1377evaluators to ECN and Everbridge for the three Management Plan
1387elements were as follows:
1391Evaluator ECN Everbridge
1394Danny Hinson 13 30
1398Scott Nel son 30 30
1403Brian Misner 24 29
1407Phil Royce 29 27
1411Kevin Smith 24 25
1415Scott Warner 20 26
141920. The fourth element of the Management Plan, the data
1429sheet, was worth up to 20 points, and was scored through a
1441formula included in the RFP. The data sheet required a vendor
1452to identify a Ðguaranteed minimum number of concurrent recipient
1461contactsÑ obtainable by various methods and timeframes.
146821. Using this formula, Everbridg e received a data sheet
1478score of 20 and ECN received a data sheet score of 3.99.
149022. An assertion by ECN that Everbridge cannot achieve the
1500guaranteed minimums set forth on its data sheet was unsupported
1510by evidence.
151223. The RFP specifically provided that the ÐTechnical
1520Plan/Minimum System RequirementsÑ section of the Technical
1527Proposal section would be evaluated on a pass/fail basis as
1537follows:
1538The minimum requirements of the system
1544are broken down in to five (5) sections
1552in the Exhibit ÐAÑ, Scope of Work, and
1560are as follows: Minimum System
1565Requirements, Minimum Geographical
1568Information System Requirements,
1571Minimum Notification Requirements,
1574Minimum Security Requirements, and
1578Minimum Support Requirements.
1581VendorÓs responses shall state each
1586requ irement and detail how the system
1593they are proposing meets or exceeds
1599that requirement. This portion of your
1605response is very important as proposed
1611systems that do not meet each of the
1619minimum requirements shall fail the
1624Responsibility Requirements of the RFP
1629and shall not be considered for
1635additional review or scoring.
163924. Three of the six evaluators determined that ECNÓs
1648proposal failed to comply with all of the minimum requirements
1658and accordingly failed to comply with the ÐResponsibility
1666Requiremen tsÑ of the RFP. Nonetheless, DEM completed the review
1676and scoring of the ECN proposal.
168225. Price Proposals were reviewed and scored by
1690Ms. Walters according to a formula specified in the RFP.
1700Pricing was worth up to 10 points. Everbridge received a price
1711score of 7 points. ECN received a price score of 10 points.
172326. There is no evidence that Ms. WalterÓs review of the
1734Price Proposals failed to comply with the ap plicable
1743requirements of the RFP .
174827. At the conclusion of the evaluation process,
1756EverbridgeÓs total score was 54.83 and ECNÓs total score was
176637.32.
176728. On October 19, 2015, DEM posted its Notice of Intent
1778to Award the contract under the RFP to Everbridge.
178729. ECN filed a Notice of Protest on October 20, 2015.
179830. ECN filed a Formal Written Protest on October 30,
18082015 .
181031. ECN asserts that at least some of the Management Plan
1821scoring deviated from the RFP and the instructions provided to
1831the evaluators. ECN specifically asserts that the evaluations
1839conducted by three of the e valuators included consideration of
1849information extrinsic to the RFP and the vendor proposals, that
1859the information was flawed, and that the scores awarded were
1869therefore inappropriate.
187132. The evidence fails to establish that the evaluation of
1881the Mana gement Plan materially failed to comply with procedures
1891or criteria set forth in the RFP.
189833. The evidence establishes that t he individuals selected
1907to evaluate the proposals understood the requirements of the
1916RFP , and that they conducted their evaluati ons according to
1926their understanding of the evaluation criteria at the time the
1936evaluations were performed.
193934. The evidence further fails to establish that any
1948alleged deficiencies in the evaluation process, even if
1956established, would have altered the total scores sufficiently to
1965change the intended award of the contract as set forth in the
1977DEM Notice of Intent .
198235. ECN asserts that the Question and Answer process
1991employed by DEM was irrational and materially impaired the
2000competitiveness of the procu rement process.
200636. Pursuant to the RFP, vendors were permitted to submit
2016questions to DEM. On September 21, 2015, DEM posted the
2026questions and the DEM responses, including this question
2034submitted by ECN:
2037If a prospective bidder utilizes third
2043parties for completing the RFP
2048requirements, shall the bidderÓs
2052service level agreements (SLAs) with
2057those third parties be submitted within
2063the proposal response?
206637. DEMÓ s posted response to the question was ÐYes.Ñ
207638. Everbridge did not include SLAs within its proposal.
2085ECN asserts that DEM should have rejected the Everbridge
2094proposal as nonresponsive because Everbridge failed to include
2102SLAs in its proposal.
210639. ECN submitted SLAs within its proposal, although the
2115SLAs submitted by ECN were unexecuted or incomplete.
212340. There is no requirement in the RFP that vendors submit
2134SLAs as part of a response to the RFP.
214341. Section 15 of the RFP (titled ÐOral
2151Instructions/Changes to the Request for Proposal (Addenda)Ñ)
2158provided in material part as follows:
2164No negotiations, decisions, or actions
2169will be initiated or executed by a
2176proposer as a result of any oral
2183discussions with a State employee.
2188Only those communications which are in
2194writing from the Division will be
2200considered as a duly authorized
2205expre ssion on behalf of the Division.
2212Notices of changes (addenda) will be
2218posted on the Florida Vendor Bid System
2225at:
2226http://vbs.dms.state.fl.us/vbs/main_menu.
2227It is the responsibility of all potential
2234proposers to monitor this site for any
2241changing infor mation prior to submitting
2247your proposal. All addenda will be
2253acknowledged by signature and subsequent
2258submission of addenda with proposal when
2264so stated in the addenda.
226942. DEMÓs response to the question posed by ECN did not
2280amend the RFP. DEM did n ot issue any notice o f change or
2294addenda to the RFP that required a vendor to include SLAs within
2306a response to an RFP.
231143. ECN asserts that Everbridge is not a responsible
2320vendor because Everbridge failed to comp ly with Section 18 of
2331the RFP (titled ÐQ ualificationsÑ), which provided , in relevant ,
2340part as follows:
2343The Division will determine whether the
2349Proposer is qualified to perform the
2355services being contracted based upon
2360their proposal demonstrating
2363satisfactory experience and capability
2367in the wo rk area.
2372* * *
2375In accordance with sections 607.1501,
2380608.501, and 620.169, Florida Statutes,
2385foreign corporations, foreign limited
2389liability companies, and foreign
2393limited partnerships must be authorized
2398to do business in the State of Florida.
2406ÐForeign CorporationÑ means a
2410corporation for profit incorporated
2414under laws other than the laws of this
2422state. Such authorization should be
2427obtained by the proposal due date and
2434time, but in any case, must be obtained
2442prior to posting of the intended award
2449of the contract.
245244. ECN, a Delaware - incorporated limited liability
2460company, complied with the referenced requirement. Everbridge,
2467a Delaware - incorporated corporation, did not.
247445. Although Everbridge asserts that the statutes
2481referenced in the requireme nt did not require it to be
2492registered prior to the posting of the intended award, the issue
2503is not whether Everbridge complied with state law, but whether
2513Everbridge met the RFPÓs qualification requirements .
252046. The RFP specifically provided that in or der to qualify
2531as a responsive vendor Ðas that term is defined by section
2542287.012(27) Florida Statutes,Ñ proposals were required to
2550conform in all material respects to the solicitation. The RFP
2560provided as follows:
2563The Division shall not consider any
2569pro posal that contains a material
2575deviation from the terms of this
2581solicitation. However, the Division
2585reserves the right to consider a
2591proposal that contains a minor
2596deviation or irregularity so long as
2602that minor deviation or irregularity
2607does not provide a competitive
2612advantage over the other proposers.
261747. The issue is whether the registration requirement was
2626ÐmaterialÑ to the RFP. It was not. The foreign corporation
2636registration requirement was Ðboiler plateÑ language, apparently
2643include d by DEM in the RFP with little thought. Neither Ms.
2655Walters, no r any other DEM employee, made any effort to
2666determine whether the vendors that submitted proposals in
2674response to the RFP complied with the requirement.
268248. The evidence fails to establish that the failure to
2692comply with the registration requirement constituted a material
2700deviation from the terms of the RFP. Everbridge obtained no
2710competitive advantage over ECN or any other vendor th r ough
2721noncompliance with the registration requirement.
272649. ECN a sserts that the Everbridge p roposal was
2736nonresponsive to the RFP because the Everbridge proposal
2744included the following language:
2748Legal Disclosure
2750Everbridge's RFP response is provided
2755for informational purposes and is not
2761meant to form a binding contrac t for
2769the provision of our critical
2774communications suite. Upon request,
2778Everbridge will engage in contract
2783negotiations to execute a service
2788agreement tailored to appropriately
2792capture each party's applicable rights
2797and obligations.
279950. ECN asserts th at the cited language rendered the
2809Everbridge proposal as conditional. The RFP provided that
2817submission of a conditional proposal could result in a proposal
2827being deemed nonresponsive. The evidence fails to establish
2835that Everbridge submitted a condition al proposal in response to
2845the RFP.
284751. Section 20 of the RFP (titled ÐAgreement DocumentÑ)
2856provided as follows:
2859The DivisionÓs ÐContractÑ document is
2864attached hereto and made a part hereof.
2871The terms and conditions contained
2876therein will become an int egral part of
2884the contract resulting from this RFP.
2890In submitting a proposal, the proposer
2896agrees to be legally bound by these
2903terms and conditions.
290652. One of the three submitted proposals rejected by DEM
2916prior to evaluation was considered to be a co nditional proposal,
2927in part because the vendor struck through portions of the RFP in
2939its response. Unlike that vendor, Everbridge unequivocally
2946acknowledged, on page 127 of its response, the DEMÓs
2955Ðinstructions regarding the terms and conditions that will
2963ultimately form the service agreement between the state and its
2973selected vendor.Ñ
297553. Everbridge asserts t hat the ECN proposal failed to
2985comply with the requirement that the Technical Proposal include
2994Ðfinancial statements created in accordance with Ge nerally
3002Accepted Accounting Prin ciples for the last three years, Ñ and
3013that the failure renders the ECN proposal nonresponsive. The
3022evidence supports the assertion.
302654. The phrase ÐGenerally Accepted Accounting PrinciplesÑ
3033(GAAP) refers to a set of fina ncial reporting standards and
3044procedures adopted by the Financial Accounting Standards Board
3052(FASB), a private organization, and adopted throughout the
3060accounting profession.
306255. Financial statements prepared in accordance with GAAP
3070include what are com monly identified as ÐnotesÑ that disclose
3080extensive and relevant information supporting the financial
3087analysis reported in the statements.
309256. The finan cial statements submitted by ECN did not meet
3103the requirements of the RFP. Although ECN asserted at the
3113hearing that the financial statements it submitted were prepared
3122in accordance with GAAP, the financial statements submitted by
3131ECN were incomplete because they failed to contain the requisite
3141notes.
314257. The RFP required that the financial informati on
3151provided by each vendor Ðdemonstrate that it is financially
3160stable and has the resources necessary to perform the services
3170outlined in this RFP on a statewide basis.Ñ
317858. The notes to ECNÓs financial statements should
3186properly have disclosed that the ECN statements contained
3194financial information related to ECN subsidiaries, in addition
3202to that of ECN. The absence of notes impeded determination of
3213the reporting entityÓs financial stability and resources.
322059. The Everbridge proposal fully complied with the
3228requirement to submit financial statements prepared in
3235accordance with GAAP and included the notes.
324260. ECNÓs failure to submit financial statements meeting
3250the RFP requirement is a material deviation from the terms of
3261the solicitation that may not be waived because it provided a
3272competitive advantage over other proposers who complied with the
3281requirement.
328261. Everbridge also asserts that the ECN proposal is
3291nonresponsive because thre e of the six evaluators determined
3300that, for various reason s, ECNÓs technical plan failed to meet
3311the minimum requirements set forth in the Scope of Work.
332162. The RFP specifically provided that a failure to meet
3331each of the minimum requirements would result in a proposal not
3342being further reviewed or scored. N onetheless, the ECN proposal
3352was reviewed and scored.
3356CONCLUSIONS OF LAW
335963. The Division of Administrative Hearings has
3366jurisdiction over the parties to and subject matter of this
3376proceeding. §§ 120.57(1) and 120.57(3), Fla. Stat. (2015). 1/
338564. Sec tion 120.57(3)(f) provides, in relevant part, as
3394follows:
3395In a protest to an invitation to bid or
3404request for proposals procurement, no
3409submissions made after the bid or
3415proposal opening which amend or
3420supplement the bid or proposal shall be
3427considered. I n a protest to an
3434invitation to negotiate procurement, no
3439submissions made after the agency
3444announces its intent to award a
3450contract, reject all replies, or
3455withdraw the solicitation which amend
3460or supplement the reply shall be
3466considered. Unless otherwis e provided
3471by statute, the burden of proof shall
3478rest with the party protesting the
3484proposed agency action. In a
3489competitive - procurement protest, other
3494than a rejection of all bids,
3500proposals, or replies, the
3504administrative law judge shall conduct
3509a de no vo proceeding to determine
3516whether the agencyÓs proposed action is
3522contrary to the agencyÓs governing
3527statutes, the agencyÓs rules or
3532policies, or the solicitation
3536specifications. The standard of proof
3541for such proceedings shall be whether
3547the proposed ag ency action was clearly
3554erroneous, contrary to competition,
3558arbitrary, or capricious. In any bid -
3565protest proceeding contesting an
3569intended agency action to reject all
3575bids, proposals, or replies, the
3580standard of review by an administrative
3586law judge shall be whether the agencyÓs
3593intended action is illegal, arbitrary,
3598dishonest, or fraudulent. (Emphasis
3602added).
360365. The evidence fails to establish that the proposed
3612award of the contract to Everbridge is contrary to DEMÓs
3622governing statutes, rules or polic ies.
362866. As to whether the proposed award complies with the
3638specifications set forth in the solicitation, the proposal
3646submitted by Everbridge substantially complied with the
3653specifications of the RFP. EverbridgeÓs failure to comply with
3662the foreign co rporation registration requirement was not a
3671material deviation from the specifications.
367667. A deviation from the specifications is material, "if
3685it gives the bidder a substantial advantage over the other
3695bidders and thereby restricts or stifles competi tion."
3703Tropabest Foods, Inc. v. Dept. of Gen. Servs. , 493 So. 2d 50
3715(Fla. 1st DCA 1986); Robinson Elec. Co., Inc. v. Dade Cnty. , 417
3727So. 2d 1032 (Fla. 3d DCA 1982).
373468. At the hearing, DEM was unable to offer any rationale
3745for having even included the requirement in the RFP. DEM made
3756no effort to ascertain compliance with the requirement by any
3766vendor. Everbridge gained no competitive advantage over other
3774vendors by the deviation. It is not possible to conclude that a
3786deviation is material when DEM m ade no effort to determine
3797compliance by any vendor prior to posting the notice of intended
3808award.
380969. On the other hand, ECNÓs failure to submit appropriate
3819financial statements gave ECN a substantial competitive
3826advantage over other vendors. The fail ure to provide the notes
3837that are routinely provided as part of financial statements
3846prepared in accordance with GAAP obstructed an accurate analysis
3855of ECNÓs financial stability and resources, and was a material
3865deviation from the requirements of the RFP sufficient to warrant
3875disqualification of the ECN proposal as nonresponsive.
388270. The evidence fails to establish that the proposed
3891award of the contract to Everbridge is clearly erroneous,
3900contrary to competition, arbitrary, or capricious.
390671. A deci sion is clearly erroneous when it is based on
3918substantial error in proceedings. An agency's decision or
3926intended decision will be found to be "clearly erroneous" if it
3937is without rational support and, consequently, the
3944Administrative Law Judge has a "defi nite and firm conviction
3954that a mistake has been committed." See U.S. v. U.S. Gypsum
3965Co. , 68 S. Ct. 525 (1948). The evidence fails to establish that
3977there has been an error in the proceedings or that the award of
3990the contract at issue in this case to Eve rbridge would be a
4003mistake.
400472. As to whether the RFP process was "contrary to
4014competition," the phrase is best understood by its plain and
4024obvious meaning -- i.e., against or in opposition to competition.
4034The purpose of the competitive bidding process i s to secure fair
4046competition on equal terms to all bidders by affording an
4056opportunity f or an exact comparison of bids. See Harry Pepper
4067and Ass oc., Inc. v. City of Cape Coral, 352 So. 2d 1190 (Fla. 2d
4082DCA 1977). The evidence fails to establish that the RFP process
4093employed by DEM in this case was contrary to competition.
410373. The evidence further fails to establish that the
4112process was arbitrary or capricious. "A capricious action is
4121one which is taken without thought or reason or irrationally.
4131An ar bitrary decision is one not supported by facts or logic, or
4144despotic." Agrico Chemical Co. vs. St ate Dep Ó t of Env tl . Reg . ,
4160365 So. 2d 759, 763 (Fla. 1st DCA 1978), cert. den ied , 376 So.
41742d 74 (Fla. 1979).
4178RECOMMENDATION
4179Based on the foregoing Findings o f Fact and Conclusions of
4190Law, it is RECOMMENDED that the Department of Emergency
4199Management enter a final order dismissing the First Amended
4208Formal Written Protest and Petition for Formal Administrative
4216Hearing filed by Emerge ncy Communications Network, L LC, and
4226awarding the contract to Everbridge, Inc.
4232DONE AND ENTERED this 28th day of January , 2016 , in
4242Tallahassee, Leon County, Florida.
4246S
4247WILLIAM F. QUATTLEBAUM
4250Administrative Law Judge
4253Division of Administrative Hear ings
4258The DeSoto Building
42611230 Apalachee Parkway
4264Tallahassee, Florida 32399 - 3060
4269(850) 488 - 9675
4273Fax Filing (850) 921 - 6847
4279www.doah.state.fl.us
4280Filed with the Clerk of the
4286Division of Administrative Hearings
4290this 28th day of January , 2016 .
4297ENDNOTE
42981/ All statutory references are to Florida Statutes (2015),
4307unless otherwise indicated.
4310COPIES FURNISHED:
4312Martha Harrell Chumbler, Esquire
4316Michael P. Donaldson, Esquire
4320Carlton Fields Jorden Burt, P.A.
4325Post Office Drawer 190
4329Tallahassee, Florida 32302
4332(eS erved)
4334Brittany Adams Long, Esquire
4338David Yon, Esquire
4341Radey Law Firm, P.A.
4345301 South Bronough Street , Suite 200
4351Tallahassee, Florida 32301
4354(eServed)
4355Megan S. Reynolds, Esquire
4359Vezina, Lawrence and Piscitelli, P.A.
4364413 East Park Avenue
4368Tallahassee, Flor ida 32301
4372(eServed)
4373Eduardo S. Lombard, Esquire
4377Vezina, Lawrence and Piscitelli, P.A.
4382413 East Park Avenue
4386Tallahassee, Florida 32301
4389(eServed)
4390William Robert Vezina, Esquire
4394Vezina, Lawrence and Piscitelli, P.A.
4399413 East Park Avenue
4403Tallahassee, Flori da 32301
4407(eServed)
4408Mindy Dowling, Agency Clerk
4412Florida Division of Emergency Management
441725 5 5 Shumard Oak Boulevard
4423Tallahassee, Florida 32399 - 2100
4428(eServed)
4429Michael Terrence Kennett, Chief Legal Counsel
4435Florida Division of Emergency Management
444025 5 5 S humard Oak Boulevard
4447Tallahassee, Florida 32399 - 2100
4452(eServed)
4453Timothy Cerio, General Counsel
4457Office of the Governor
4461The Capitol, Suite 209
4465Tallahassee, Florida 32399 - 1001
4470(eServed)
4471NOTICE OF RIGHT TO SUBMIT EXCEPTIONS
4477All parties have the right to su bmit written exceptions within
44881 0 days from the date of this Recommended Order. Any exceptions
4500to this Recommended Order should be filed with the agency that
4511will issue the Final Order in this case.
- Date
- Proceedings
- PDF:
- Date: 01/28/2016
- Proceedings: Recommended Order cover letter identifying the hearing record referred to the Agency.
- PDF:
- Date: 01/28/2016
- Proceedings: Recommended Order (hearing held December 14-16, 2015). CASE CLOSED.
- PDF:
- Date: 01/07/2016
- Proceedings: Respondent Division of Emergency Management's Proposed Recommended Order filed.
- Date: 12/28/2015
- Proceedings: Transcript of Proceedings (not available for viewing) filed.
- Date: 12/14/2015
- Proceedings: CASE STATUS: Hearing Held.
- PDF:
- Date: 12/14/2015
- Proceedings: Everbridge's Motion in Limine Regarding Proposal Scoring and Alleged Scoring Errors or Bias filed.
- PDF:
- Date: 12/14/2015
- Proceedings: Everbridge's Motion in Limine Regarding Minimum Guaranteed Rates of Processing filed.
- PDF:
- Date: 12/14/2015
- Proceedings: Everbridge's Motion to Dismiss for Lack of Standing or, Alternatively, to Relinquish Jurisdiction and Supporting Memorandum of Law filed.
- PDF:
- Date: 12/11/2015
- Proceedings: Respondent Division of Emergency Management's Notice of Service of Verified Responses to Emergency Communications Network, LLC's First Set of Interrogatories filed.
- Date: 12/08/2015
- Proceedings: CASE STATUS: Motion Hearing Held.
- PDF:
- Date: 12/08/2015
- Proceedings: Notice of Taking Telephonic Deposition (of Shannon Castellani) filed.
- PDF:
- Date: 12/07/2015
- Proceedings: Respondent Division of Emergency Management's Cross-notice of Taking Depositions filed.
- PDF:
- Date: 12/04/2015
- Proceedings: (Intervenor) Notice of Taking Deposition (ECNs Corporate Representative) filed.
- PDF:
- Date: 11/25/2015
- Proceedings: Everbridge's Notice of Serving Verified, Amended Responses to ECN's First Set of Interrogatories filed.
- PDF:
- Date: 11/24/2015
- Proceedings: Emergency Communications Network, LLC's Notice of Serving Responses to Everbridge's First Set of Interrogatories filed.
- PDF:
- Date: 11/24/2015
- Proceedings: Petitioner's Response to Everbridge's First Request for Production to ECN filed.
- PDF:
- Date: 11/23/2015
- Proceedings: Emergency Communications Network, LLC's Response to Respondent's First Request for Production of Documents to Petitioner filed.
- PDF:
- Date: 11/23/2015
- Proceedings: Emergency Communications Network, LLC's Notice of Serving Responses to Respondent's First Set of Interrogatories filed.
- PDF:
- Date: 11/23/2015
- Proceedings: Respondent Division of Emergency Management's Notice of Service of Unsworn Responses to Emergency Communications Network, LLC's First Set of Interrogatories filed.
- PDF:
- Date: 11/23/2015
- Proceedings: Everbridge's Unverified Responses to ECN's First Set of Interrogatories filed.
- PDF:
- Date: 11/23/2015
- Proceedings: Everbridge's Responses to ECN's First Request for Admissions filed.
- PDF:
- Date: 11/23/2015
- Proceedings: Division of Emergency Management's Responses to Emergency Communications Network, LLC's First Request for Production filed.
- PDF:
- Date: 11/23/2015
- Proceedings: Division of Emergency Management's Responses to Petitioner Emergency Communications Network, LLC's First Request for Admissions filed.
- PDF:
- Date: 11/20/2015
- Proceedings: Everbridge's Notice of Serving First Set of Interrogatories to ECN filed.
- PDF:
- Date: 11/19/2015
- Proceedings: Amended Notice of Hearing (hearing set for December 14 through 16, 2015; 9:30 a.m.; Tallahassee, FL; amended as to Notice of Hearing).
- PDF:
- Date: 11/18/2015
- Proceedings: Emergency Communications Network, LLCs Notice of Serving First Interrogatories to Everbridge, Inc filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Emergency Communications Network, LLC's First Request for Admissions to the Florida Division of Emergency Management filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Emergency Communications Network, LLC's First Request for Admissions to Everbridge, Inc., filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Emergency Communications Network, LLC's First Request for Production to the Florida Division of Emergency Management filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Emergency Communications Network, LLC's Notice of Serving First Interrogatories to the Everbridge, Inc. filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Emergency Communications Network, LLC's Notice of Serving First Interrogatories to the Florida Division of Emergency Managment filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Respondent Division of Emergency Managements Notice of Service of First Set of Interrogatories to Petitioner Emergency Communications Network, LLC filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Motion for Leave to Amend Formal Written Protest and Petition for Formal Administrative Hearing filed.
- PDF:
- Date: 11/18/2015
- Proceedings: Everbridge's Objections to ECN's First Request for Production filed.
- PDF:
- Date: 11/16/2015
- Proceedings: Emergency Communications Network, LLCs First Request for Production of Everbridge, Inc filed.
- PDF:
- Date: 11/13/2015
- Proceedings: Notice of Hearing (hearing set for December 14, 2015; 9:30 a.m.; Tallahassee, FL). Mailed to Vezina and Lombard.
Case Information
- Judge:
- WILLIAM F. QUATTLEBAUM
- Date Filed:
- 11/12/2015
- Date Assignment:
- 11/13/2015
- Last Docket Entry:
- 01/28/2016
- Location:
- Lakeland, Florida
- District:
- Middle
- Agency:
- Division of Emergency Management
- Suffix:
- BID
Counsels
-
Martha Harrell Chumbler, Esquire
Address of Record -
Michael P. Donaldson, Esquire
Address of Record -
Eduardo S. Lombard, Esquire
Address of Record -
Brittany Adams Long, Esquire
Address of Record -
James E. Parker-Flynn, Esquire
Address of Record -
Megan S. Reynolds, Esquire
Address of Record -
William Robert Vezina, Esquire
Address of Record -
David A. Yon, Esquire
Address of Record -
William Robert Vezina, III, Esquire
Address of Record -
Brittany Adams Long, Esquire
Address of Record