11B-18.008. Areas of Responsibility

With regard to the Criminal Justice Standards and Training Trust Fund Officer Training Monies, the following entities shall have responsibilities outlined in subsections (1)-(3) of this rule section.

(1) The responsibilities of the Regional Training Councils are to:

(a) Determine the distribution of Officer Training Monies for allocation to the individual Commission-certified training schools in the respective training regions.

(b) Submit to Commission staff a list of the current voting membership of each Regional Training Council, including Regional Training Council officers (noting appointed fiscal agents) and forward any membership changes to Commission staff as they occur.

(c) Submit to Commission staff and maintain on file the minutes of each Regional Training Council meeting.

(d) Submit to Commission staff and maintain on file all required documents, budgets, reports, audit reports, and other documentation required by the Council and make available for review by Commission staff.

(e) Appoint or approve a regional fiscal agent.

(2) The responsibilities of the regional fiscal agents are to:

(a) Provide fiscal guidance and assistance to Regional Training Councils in the preparation of all documents, budgets, and reports for submission to Commission staff.

(b) Be responsible for the receipt and disbursement of Officer Training Monies pursuant to Rule Chapter 11B-18, F.A.C. and Section 943.25, F.S.

(c) Be responsible for the separate maintenance of financial records, including accrued interest documentation for Officer Training Monies accounts, and Commission-certified training school property inventories.

(3) The responsibilities of Commission-certified training schools are to:

(a) Develop a training calendar based on regional training priorities that is inclusive of Criminal Justice Standards and Training Commission recommendations and estimated training costs. The training calendar shall adhere to the Regional Training Council’s plan, Commission procedures, and the statewide distribution formula for Officer Training Monies set forth in subsection 11B-18.0052(2), F.A.C.

(b) Be responsible for the receipt and payment of Officer Training Monies authorized by a Commission-certified training school’s approved annual operating budget pursuant to Rule Chapter 11B-18, F.A.C. and Section 943.25, F.S.

(c) Be responsible for the separate maintenance of the appropriate financial records pursuant to standard state or local accounting procedures.

(d) Make available to the Regional Training Council, documentation maintained by the fiscal agent 15 business days after the request for documentation.

(e) Respond to any audit by the State, Commission staff, Regional Training Councils, or local government.

(f) Begin training courses, for which Officer Training Monies are expended, on or before June 30 of the current fiscal year.

(g) Receive and separately account for all property purchased with Officer Training Monies pursuant to standard state or local property inventory procedures. Submit to Commission staff an inventory of operating capital outlay items purchased with Officer Training Monies during each fiscal year.

(h) Obtain approval from Commission staff prior to disposing of property purchased with Officer Training Monies.

Rulemaking Authority 943.03(4), 943.12(1), (2), 943.25(5) FS. Law Implemented 943.25 FS. History–New 1-13-81, Amended 7-1-81, 7-28-82, 1-7-85, 1-28-86, Formerly 11B-18.08, Amended 7-13-87, 5-23-88, 10-17-90, 12-13-92, 1-2-97, 7-7-99, 8-22-00, 11-5-02, 11-30-04, 5-21-12, 3-13-13.