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Florida Administrative Code (Last Updated: April 18, 2024) |
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12. Department of Revenue |
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D12. Departmental |
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12-24. Payment Of Taxes And Submission Of Returns By Electronic Means; Taxpayer Recordkeeping And Retention Requirements |
1(1) Except as otherwise provided in this section, the provisions of this chapter do not relieve taxpayers of the responsibility to retain hardcopy records that are created or received in the ordinary course of business as required by existing statutes and rules. Hardcopy records may be retained on a recordkeeping medium as provided in Rule 5612-24.028, 57F.A.C.
58(2) If hardcopy records are not produced or received in the ordinary course of transacting business (e.g., when the taxpayer uses electronic data interchange technology), such hardcopy records need not be created for examination by the Department.
95(3) Hardcopy records generated at the time of a transaction using a credit or debit card must be retained unless all the details necessary to determine correct tax liability relating to the transaction are subsequently received and retained by the taxpayer in accordance with this chapter. Such details include those listed in Rule 14812-24.024, 149F.A.C.
150(4) Computer printouts that are created for validation, control, or other temporary purposes need not be retained.
167(5) Nothing in this rule section shall prevent the Department from requesting hardcopy printouts in lieu of retained machine-sensible records at the time of examination.
192Rulemaking Authority 194202.26(3)(a), 195213.06(1) FS. 197Law Implemented 199202.30, 200213.34, 201213.35 FS. 203History–New 10-24-96, Amended 4-30-02.
