59B-9.035. Certification, Audits, and Resubmission Procedures  


Effective on Monday, January 1, 2018
  • 1(1) 2Data submissions for a6ll ambulatory centers must be in compliance with Rules 1559B-9.030 16through 1759B-9.039, 18F.A.C. 19The executive officer, administrator, 23or authorized designee 26shall certify the data 30quarterly as 32accurate, complete and verifiable 36by completing and signing Ambulatory 41Certification Form for Ambulatory Patient Data AHCA Form 494200-0007, July 2017, as 53incorporated by reference 56and available at: 59http://www.flrules.org/Gateway/reference.asp?No=Ref-0883461. The completed certification form attests the ambulatory patient data report has been examined and, to the best of their knowledge and belief, the information contained in this report is true, accurate, and complete, and has been prepared from the books and records of this ambulatory center, except as noted. The 112completed certification form must be either mailed to the Agency for Health Care Administration, 2727 Mahan Drive, MS #16, Tallahassee, Florida 32308. Attention: Florida Center for Health Information and 141Transparency; 142submitted 143by facsimile to the Agency’s office; or submitted by electronic mail by the certification due date. 159The Agency will send a certification package to the reporting entity once its data file is complete for certification. 178Upon receipt of a 182facility’s 183facilities signed certification form, the facility is considered “certified” for the reporting quarter.

    196(2) Facilities not certified within five (5) calendar months following the last day of the reporting quarter shall be subject to penalties pursuant to Rule 22159B-9.036, 222F.A.C. A facility 225will not be penalized for delays caused by the Agency which is documented by the reporting facility to include online reporting system downtime or delays in receipt of reports from the Agency.

    257(3) Changes or corrections to certified data may be accepted from facilities for a period of twelve (12) months following the initial submission due date. 282The Agency may grant approval if it determines that resubmission will significantly impact data quality. The executive officer, administrator, or authorized designee must provide a signed written request to the Agency to request resubmission. 316The request must specify the reason for the corrections or changes, explain 328the cause contributing to the inaccurate reporting, describe a corrective action plan to prevent future errors, the total number of records affected by quarters and years, the data type and the date that the replacement file will be submitted to the Agency. 370Any changes to a facility’s data after this twelve (12) month period shall be subject to penalties pursuant to Rule 39059B-9.036, 391F.A.C. Resubmission of previously certified data must be certified within thirty (30) days following receipt of the data file from the facility.

    413(4) The Agency must be notified when a change of the facility contact responsible for handling the data submission or the facility CEO or Administrator occur. Information must include full name, title, applicable phone and fax numbers, and email address.

    453Rulemaking Authority 455408.15(8) FS. 457Law Implemented 459408.061, 460408.08, 461408.15(11) FS. 463History–464New 1-1-10, 466Formerly 46759B-9.017, 468Amended 1-1-18.