59E-7.028. Inpatient Data Elements, Codes and Standards.  


Effective on Monday, January 1, 2018
  • 1All hospitals submitting data in compliance with rules 959E-7.012 10and 1159E-7.021 12through 1359E-7.030, 14F.A.C., shall report the required data elements and data element codes listed below as stipulated by the Agency.

    32(1) AHCA Facility Number. Enter the identification number of the hospital as assigned by the Agency for reporting purposes. A valid identification number must contain at least eight (8) digits and no more than ten 67(10) 68digits. A required field.

    72(2) Patient Control Number. An alpha-numeric code containing standard letters or numbers assigned by the facility as a unique identifier for each record submitted in the reporting period to facilitate retrieval of the individual’s account of services (accounts receivable) containing the financial billing records and any postings of payment. The ‘Patient Control Number’ is defined as ‘Record id’ in the schema. Up to twenty four (24) characters. Duplicate patient control numbers are not permitted. A required field. The hospital must maintain a key list to locate actual records upon request by the Agency.

    165(3) Medical or Health Record Number. An alpha-numeric code assigned to the patient’s medical or health record by the facility. The medical or health record number references a file that contains the history of treatment. It should not be substituted for the Patient Control Number. Up to twenty four (24) characters. A required field.

    219(4) Patient Social Security Number. The social security number (SSN) of the patient. The SSN is a nine (9) digit number issued by the Social Security Administration used to facilitate retrieval of individual case records, track multiple patient discharges and for medical research. 262Reporting 777777777 is acceptable for those patients where efforts to obtain the SSN have been unsuccessful or the patient is under two (2) years of age 288and does not have a SSN 294or 295for patients who are non-U.S. citizens who have not been issued SSNs. 307If only the last four digits of a patients SSN are known, report 77777XXXX where XXXX represent the last known four digits of the patient SSN. 333The last four digit SSN format must be used only when the full SSN is unknown and not as a substitute for all nine digit SSN’s. 359A required entry.

    362(5) Patient Ethnicity365. Self-designated by the patient or patient’s parent or guardian. 375Use “Unknown” where 378efforts to obtain the information from the patient or from the patient’s parent or guardian have been unsuccessful. 396T397he patient’s ethnic background shall be reported as one choice from the following list of alternatives. 413A required entry. Must be a 419two (2) 421digit code as follows:

    425(a) E1 = Hispanic or Latino. A 432person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race.

    451(b) E2 = Non-Hispanic or Latino. A person not of any Spanish culture or origin.

    466(c) E7 = Unknown.

    470(6) 471Patient Race. 473Self-designated by the patient, patient’s parent or guardian. Use “Unknown” where efforts to obtain the information from the patient or from the patient’s parent or guardian have been unsuccessful. T503he patient’s racial background shall be reported as one choice from the following list of alternatives. 519A required entry. Must be a one (1) digit code as follows:

    531(a) 1 – American Indian or Alaska Native. 539A person having origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community recognition.

    568(b) 2 – Asian. A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent. This area includes, for example, Cambodia, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam.

    609(c) 3 – Black or African American. A person having origins in any of the black racial groups of Africa.

    629(d) 4 – Native Hawaiian or other Pacific Islander. A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

    656(e) 5 – White. A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.

    678(f) 6 – Other. Any other possible options not covered in the above categories, including a patient who has more than one race.

    701(g) 7 – Unknown. Use if the patient refuses or fails to disclose.

    714(7) 715Patient Birth Date. The date of birth of the patient. A ten (10) character field in the format YYYY-MM-DD where MM represents the numbered months of the year from 01 to 12, DD represents numbered days of the month from 01 to 31, and YYYY represents the year in four (4) digits. 767Unknown birthdates should use the default of 1880-01-01. 775A birth date after the discharge date is not permitted. A required entry.

    788(8) Patient Sex. The patient sex at the time of admission. A required entry. Must be a one (1) alpha character in upper case as follows:

    814(a) 815M – Male;

    818(b) 819F – Female; and,

    823(c) 824U 825– Unknown – Use where efforts to obtain the information have been unsuccessful or where the patient’s 842sex 843cannot be determined due to a medical condition.

    851(9) 852Patient Zip Code. The numeric five (5) digit United States Postal Service ZIP Code of the patient’s address. Use 00009 for 873foreign residences. Use 00007 for homeless patients. Use 00000 where efforts to obtain the information have been unsuccessful. A required entry.

    894(10) Patient Country Code. The country code of residence. A two (2) digit upper case alpha code from the 913International Standard for Organization country code list, 920ISO 3166 or latest release. A required entry. 928Use 99 where the country of residence is unknown or where efforts to obtain the information have been unsuccessful.

    947(11) Type of Service Code. A code designating the type of discharges as either acute inpatient, long term care, short term and long term 971psychiatric, 972or comprehensive rehabilitation. A required entry. Must be a one digit code as follows:

    986(a) 1 – Inpatient, as described in subsection 99459E-7.021(6), 995F.A.C.; and,

    997(b) 2 – Comprehensive Rehabilitation, as described in subsection 100659E-7.021(2), 1007F.A.C.

    1008(12) Priority of Admission. The scheduling priority of the initial admission1019. A required entry. Must be a one (1) digit code as follows:

    1032(a) 10331 – Emergency. The patient requires immediate medical intervention as a result of severe, life-threatening or potentially disabling conditions;

    1052(b) 2 – Urgent. The patient requires attention for the care and treatment of a physical or mental disorder;

    1071(c) 3– Elective. The patient’s condition permits adequate time to schedule the services;

    1084(d) 4 – Newborn. A baby 1090born within the facility or the initial admission of an extramural birth infant to an acute care facility within 24 hours of birth, as described in subsection 111759E-7.021(7), 1118F.A.C. 1119Use of this code requires the use of a special 1129Point of Origin for Admission code; and,

    1136(e) 5 – Trauma. 1140A patient treated as a trauma patient with or without trauma activation at a State of Florida designated trauma center1160.

    1161(13) Source or Point of Origin for Admission. Must be a one (1) character alpha code or two (2) digit numeric code indicating the direct source of patient origin for the admission or visit. Codes 10 or 13 are to be used only for newborn admissions. A required entry. Alpha characters must use upper case.

    1216(a) 01 – Non-health care facility point of origin. The patient was admitted to this facility. Includes a patient coming from home or workplace.

    1240(b) 02 – Clinic or Physician’s Office. The patient was admitted to this facility from a clinic or physician’s office.

    1260(c) 04 1262– Transfer from a hospital. The patient was admitted to this facility as a transfer from an acute care facility where the patient was an inpatient. 1288Transfer must be from a different hospital. Excludes transfers from hospital inpatients in the same facility.

    1304(d) 05 – Transfer from a Skilled Nursing Facility (SNF) or Intermediate Care Facility (ICF). 1319The patient was admitted to this facility from a 1328SNF or ICF where the patient was a resident.

    1337(e) 133806 – Transfer from another health care facility. The patient was admitted to this facility as a transfer from 1357another type of health care facility not defined elsewhere in this code list.

    1370(f) 137108 – Court/Law Enforcement. The patient was admitted upon the direction of a court of law, or upon the request of a law enforcement Agency representative. 1397Includes transfers from incarceration facilities.

    1402(g) 140309 – Information Not Available. The means by which the patient was admitted to this hospital is not known.

    1422(h) 1423D – Transfer from one distinct unit of the hospital to another distinct unit of the same hospital resulting in a separate claim. The patient was admitted to this facility as a transfer from hospital inpatient within this hospital resulting in a separate claim to the payer. For purposes of this code, “Distinct Unit” is defined as a unique unit or level of care at the hospital requiring the issuance of a separate claim to the payer.

    1500(i) 1501E – Transfer from an Ambulatory Surgery Center.

    1509(j) F – Transfer from a hospice facility and under a hospice plan of care or enrolled in a hospice program.

    1530Codes required for newborn admissions (Priority of Admission=4):

    1538(k) 10 – 1541Born inside this hospital; and,

    1546(l) 13 – Born outside this hospital.

    1553(14) 1554Admission Date. The date the patient was admitted to the initial reporting facility. A ten (10) character field in the format YYYY-MM-DD where MM represents the numbered months of the year from 01 to 12, DD represents numbered days of the month from 01 to 31, and YYYY represents the year in four (4) digits. Admission date must equal or precede the discharge date. A required entry.

    1621(15) Inpatient Admission Time. The hour on a 24-hour clock during which the patient’s initial inpatient admission to the hospital occurred. A required entry. Use 99 where efforts to obtain the information have been unsuccessful. Must be two digits as follows:

    1662A.M. HOURS

    1664(a) 00 – 12:00 midnight to 12:59:59

    1671(b) 01 – 01:00 to 01:59:59

    1677(c) 02 – 02:00 to 02:59:59

    1683(d) 03 – 03:00 to 03:59:59

    1689(e) 04 – 04:00 to 04:59:59

    1695(f) 05 – 05:00 to 05:59:59

    1701(g) 06 – 06:00 to 06:59:59

    1707(h) 07 – 07:00 to 07:59:59

    1713(i) 08 – 08:00 to 08:59:59

    1719(j) 09 – 09:00 to 09:59:59

    1725(k) 10 – 10:00 to 10:59:59

    1731(l) 11 – 11:00 to 11:59:59

    1737P.M. HOURS

    1739(m) 12 – 12:00 noon to 12:59:59

    1746(n) 13 – 01:00 to 01:59:59

    1752(o) 14 – 02:00 to 02:59:59

    1758(p) 15 – 03:00 to 03:59:59

    1764(q) 16 – 04:00 to 04:59:59

    1770(r) 17 – 05:00 to 05:59:59

    1776(s) 18 – 06:00 to 06:59:59

    1782(t) 19 – 07:00 to 07:59:59

    1788(u) 20 – 08:00 to 08:59:59

    1794(v) 21 – 09:00 to 09:59:59

    1800(w) 22 – 10:00 to 10:59:59

    1806(x) 23 – 11:00 to 11:59:59

    1812(y) 99 – Unknown

    1816(16) D1818ischarge Date. The date the patient was discharged from the 1828r1829eporting facility. A ten (10) character field in the format YYYY-MM-DD where MM represents the numbered months of the year from 01 to 12, DD represents numbered days of the month from 01 to 31, and YYYY represents the year in four (4) digits. Discharge date must equal or follow the admission date, and discharge date must occur within the reporting period as shown on the header record. A required entry.

    1900(17) Discharge Time. The hour on a 24-hour clock in which the patient was discharged from the discharging hospital. A required entry. Use 99 where efforts to obtain the information have been unsuccessful. Must be two digits as follows:

    1939A.M. HOURS

    1941(a) 00 – 12:00 midnight to 12:59:59

    1948(b) 01 – 01:00 to 01:59:59

    1954(c) 02 – 02:00 to 02:59:59

    1960(d) 03 – 03:00 to 03:59:59

    1966(e) 04 – 04:00 to 04:59:59

    1972(f) 05 – 05:00 to 05:59:59

    1978(g) 06 – 06:00 to 06:59:59

    1984(h) 07 – 07:00 to 07:59:59

    1990(i) 08 – 08:00 to 08:59:59

    1996(j) 09 – 09:00 to 09:59:59

    2002(k) 10 – 10:00 to 10:59:59

    2008(l) 11 – 11:00 to 11:59:59

    2014P.M. HOURS

    2016(m) 12 – 12:00 noon to 12:59:59

    2023(n) 13 – 01:00 to 01:59:59

    2029(o) 14 – 02:00 to 02:59:59

    2035(p) 15 – 03:00 to 03:59:59

    2041(q) 16 – 04:00 to 04:59:59

    2047(r) 17 – 05:00 to 05:59:59

    2053(s) 18 – 06:00 to 06:59:59

    2059(t) 19 – 07:00 to 07:59:59

    2065(u) 20 – 08:00 to 08:59:59

    2071(v) 21 – 09:00 to 09:59:59

    2077(w) 22 – 10:00 to 10:59:59

    2083(x) 23 – 11:00 to 11:59:59

    2089(y) 99 – Unknown

    2093(18) 2094Patient Discharge Status. Patient disposition at discharge. A required entry. Must be a two (2) digit code as follows:

    2113(a) 211401 – Discharged to home or self-care 2121(routine discharge2123).

    2124(b) 02 – Discharged or transferred to a short-term general hospital for inpatient care.

    2138(c) 03 – Discharged or transferred to a skilled nursing facility with Medicare certification in anticipation of skilled care.

    2157(d) 04 – Discharged or transferred to an intermediate care facility.

    2168(e) 05 – Discharged or transferred to a designated cancer center or Children’s Hospital.

    2182(f) 06 – Discharged or transferred  to home under care of home health care organization service in anticipation of skilled care.

    2203(g) 07 – Left the hospital against medical advice (AMA) or discontinued care.

    2216(h) 20 – Expired.

    2220(i) 21 – Discharged or transferred to court/law enforcement.

    2229(j) 50 – Hospice-Home.

    2233(k) 51 – Hospice Medical Facility (Certified) providing hospice level of care.

    2245(l) 62 – Discharged or transferred to an Inpatient Rehabilitation Facility (IRF) including rehabilitation distinct part units of a hospital.

    2265(m) 63 – Discharged or transferred  to a Medicare certified long term care hospital.

    2279(n) 228064 – Discharged or transferred to a Nursing Facility certified under Medicaid but not certified under Medicare.

    2297(o) 65 – Discharged or transferred to a psychiatric hospital including psychiatric distinct part units of a hospital.

    2315(p) 231666 – Discharged or transferred to a Critical Access hospital.

    2326(q) 70 – Discharged or transferred to another type of health care institution not defined elsewhere in this code list.

    2346(19) 2347Principal Payer Code. Describes the expected primary source of reimbursement for services rendered based on the patient’s status at the time of reporting. A required entry. Must be a one (1) character alpha field using upper case as follows:

    2386(a) A – Medicare. 2390Patients covered by Medicare where Centers for Medicare and Medicaid Services is the direct payer.

    2405(b) B – Medicare Managed Care. Patients covered by Medicare Advantage plans, Medicare HMO, Medicare PPO, Medicare Private Fee for Service or any other type of Medicare plan where Centers for Medicare & Medicaid Services is not the direct payer.

    2445(c) C – Medicaid. 2449Patients covered by state administered Florida Medicaid where the payment is directly from the State of Florida Medicaid program.

    2468(d) D – Medicaid Managed Care. 2474Patients covered by Medicaid funded capitated plans. This would include any program where the patient is enrolled in the Medicaid program but the payment is not directly from the state of Florida Medicaid program. This designation is to be used regardless of whether the hospital has a contract with that plan.

    2525(e) E – Commercial Health Insurance. Patients covered by any type of private coverage, including HMO, PPO, self-insured plans.

    2544(f) H – Workers’ Compensation. Patients covered by any type of workers compensation plan, including self insured plans, managed care plans or the State of Florida sponsored workers compensation plan.

    2574(g) I – TriCare or Other Federal Government. Patients covered by any federal government program for active and retired military and their families, Black Lung, Section 1011, the Federal Prison System, or any other federal program.

    2610(h) J – VA. Patients covered by the Veteran’s Administration (VA).

    2621(i) K – Other State/Local Government. Patients covered by a state program or local government that does not fall into any of the payer categories listed. This would include those covered by the Florida Department of Corrections or any county or local corrections department, patients covered by county or local government indigent care programs if the reimbursement is at the patient level; any out-of-state Medicaid programs and county health departments or clinics.

    2693(j) L – Self Pay. Patients with no insurance coverage.

    2703(k) M – Other. This would include patients covered by any other type of payer not meeting the descriptions in paragraphs (2725a)-(j), above, or paragraphs (l)-(o), below2731.

    2732(l) N – Non-Payment. Includes 2737charity, professional courtesy, no charge, research/clinical trial, refusal to pay/bad debt, Hill Burton free care, research/donor 2753that is known at the time of reporting.

    2761(m) O – KidCare. Includes Healthy Kids, MediKids and Children’s Medical Services.

    2773(n) Q – Commercial Liability Coverage. Patients whose health care is covered under a liability policy, such as automobile, homeowners or general business.

    2796(20) 2797Principal Diagnosis Code. The code representing the diagnosis established, after study, to be chiefly responsible for occasioning the admission. Principal diagnosis code must contain a valid 2823ICD-10-CM code for the reporting period2829. A diagnosis code cannot be used more than once as a principal or other diagnosis for each hospitalization reported. The code must be entered with a decimal point that is included in the valid code. A required entry. 2868Alpha characters must be in upper case.

    2875(21) 2876Other Diagnosis Code (1), Other Diagnosis Code (2), Other Diagnosis Code (3), Other Diagnosis Code (4), Other Diagnosis Code (5), Other Diagnosis Code (6), Other Diagnosis Code (7), Other Diagnosis Code (8), Other Diagnosis Code (9), Other Diagnosis Code (10), Other Diagnosis Code (11), Other Diagnosis Code (12), Other Diagnosis Code (13), Other Diagnosis Code (14), Other Diagnosis Code (15), Other Diagnosis Code (16), Other Diagnosis Code (17), Other Diagnosis Code (18), Other Diagnosis Code (19), Other Diagnosis Code (20), Other Diagnosis Code (21), Other Diagnosis Code (22), Other Diagnosis Code (23), Other Diagnosis Code (24), Other Diagnosis Code (25), Other Diagnosis Code (26), Other Diagnosis Code (27), Other Diagnosis Code (28), Other Diagnosis Code (29), and Other Diagnosis Code (30). A code representing a condition that is related to the services provided during the hospitalization excluding external cause of morbidity codes. Report external cause of morbidity codes as described in subsection (61), below. No more than thirty (30) other diagnosis codes may be reported. Less than thirty (30) entries is permitted. 3048If an Other Diagnosis Code is reported, a valid Principal Diagnosis code must be reported. Must contain a valid ICD-10-CM code for the reporting period. 3073An Other Diagnosis Code cannot be used more than once as a principal or other diagnosis for each hospitalization reported. The code must be entered with use of a decimal point that is included in the valid code. 3111Alpha characters must be in upper case.

    3118(22) 3119Present on Admission Indicator for Principal Diagnosis Code, Present on Admission for Other Diagnosis Code (1), Present on Admission Indicator for Other Diagnosis Code (2), Present on Admission Indicator for Other Diagnosis Code (3), Present on Admission Indicator for Other Diagnosis Code (4), Present on Admission Indicator for Other Diagnosis Code (5), Present on Admission Indicator for Other Diagnosis Code (6), Present on Admission Indicator for Other Diagnosis Code (7), Present on Admission Indicator for Other Diagnosis Code (8), Present on Admission Indicator for Other Diagnosis Code (9), Present on Admission Indicator for Other Diagnosis Code (10), Present on Admission Indicator for Other Diagnosis Code (11), Present on Admission Indicator for Other Diagnosis Code (12), Present on Admission Indicator for Other Diagnosis Code (13), Present on Admission Indicator for Other Diagnosis Code (14), Present on Admission Indicator for Other Diagnosis Code (15), Present on Admission Indicator for Other Diagnosis Code (16), Present on Admission Indicator for Other Diagnosis Code (17), Present on Admission Indicator for Other Diagnosis Code (18), Present on Admission Indicator for Other Diagnosis Code (19), Present on Admission Indicator for Other Diagnosis Code (20), Present on Admission Indicator for Other Diagnosis Code (21), Present on Admission Indicator for Other Diagnosis Code (22), Present on Admission Indicator for Other Diagnosis Code (23), Present on Admission Indicator for Other Diagnosis Code (24), Present on Admission Indicator for Other Diagnosis Code (25), Present on Admission Indicator for Other Diagnosis Code (26), Present on Admission Indicator for Other Diagnosis Code (27), Present on Admission Indicator for Other Diagnosis Code (28), Present on Admission Indicator for Other Diagnosis Code (29), Present on Admission Indicator for Other Diagnosis Code (30), Present on Admission Indicator for External Cause of Morbidity Code (1), Present on Admission Indicator for External Cause of Morbidity Code (2), and Present on Admission Indicator for External Cause of Morbidity Code (3). A code differentiating whether the condition represented by the corresponding Principal Diagnosis Code (20), Other Diagnosis Code (21), (1) through (30), and External Cause of Morbidity Code 3457(61), 3458(1) through (3), was present on admission or whether the condition developed after admission as determined by the physician, medical record or nature of the condition. A required entry.

    3487(a) 3488Y – Yes. Present at the time that the order for inpatient admission occurs.

    3502(b) 3503N – No. Not present at the time that the order for inpatient admission occurs.

    3518(c) 3519U – Unknown. Documentation is insufficient to determine if condition is present on admission.

    3533(d) 3534W – Clinically Undetermined. Provider is unable to clinically determine whether condition was present on admission or not.

    3552(e) 1 – Exempt. A 3557condition that is included on the current 3564Centers for Medicare & Medicaid Services 3570ICD-CM “Exempt from Reporting” list.

    3575(23) 3576Principal Procedure Code. The code representing the procedure most related to the principal diagnosis. No entry is permitted consistent with the records of the reporting entity. Must contain a valid 3606ICD-10-PCS 3607procedure code for the reporting period. If a principal procedure date is reported, a valid principal procedure code must be reported. Alpha characters must be in upper case.

    3635(24) 3636Principal Procedure Date. The date when the principal procedure was performed. If a principal procedure is reported, a principal procedure date must be reported. No entry is permitted if no principal procedure is reported. A ten (10)-character field in the format YYYY-MM-DD where MM represents the numbered months of the year from 01 to 12, DD represents numbered days of the month from 01 to 31, and YYYY represents the year in four (4) digits. The principal procedure date must be less than seven (7) days prior to the admission date and not later than the discharge date.

    3734(25) 3735Other Procedure Code (1), Other Procedure Code (2), Other Procedure Code (3), Other Procedure Code (4), Other Procedure Code (5), Other Procedure Code (6), Other Procedure Code (7), Other Procedure Code (8), Other Procedure Code (9), Other Procedure Code (10), Other Procedure Code (11), Other Procedure Code (12), Other Procedure Code (13), Other Procedure Code (14), Other Procedure Code (15), Other Procedure Code (16), Other Procedure Code (17), Other Procedure Code (18), Other Procedure Code (19), Other Procedure Code (20), Other Procedure Code (21), Other Procedure Code (22), Other Procedure Code (23), Other Procedure Code (24), Other Procedure Code (25), Other Procedure Code (26), Other Procedure Code (27), Other Procedure Code (28), Other Procedure Code (29) and Other Procedure Code (30). A code representing a procedure provided during the hospitalization. If a principal procedure is not reported, an Other Procedure Code must not be reported. No more than thirty (30) other procedure codes may be reported. Less than thirty (30) or no entry is permitted. 3900Must be a valid ICD-10-PCS procedure code for the reporting period. 3911Alpha characters must be in upper case.

    3918(26) Other Procedure Code Date (1), Other Procedure Code Date (2), Other Procedure Code Date (3), Other Procedure Code Date (4), Other Procedure Code Date (5), Other Procedure Code Date (6), Other Procedure Code Date (7), Other Procedure Code Date (8), Other Procedure Code Date (9), Other Procedure Code Date (10), Other Procedure Code Date (11), Other Procedure Code Date (12), Other Procedure Code Date (13), Other Procedure Code Date (14), Other Procedure Code Date (15), Other Procedure Code Date (16), Other Procedure Code Date (17), Other Procedure Code Date (18), Other Procedure Code Date (19), Other Procedure Code Date (20), Other Procedure Code Date (21), Other Procedure Code Date (22), Other Procedure Code Date (23), Other Procedure Code Date (24), Other Procedure Code Date (25), Other Procedure Code Date (26), Other Procedure Code Date (27), Other Procedure Code Date (28), Other Procedure Code Date (29) and Other Procedure Code Date (30). The date when the procedure was performed. A required entry if a corresponding procedure code (26), (1) through (30) is reported. A ten (10) character field in the format YYYY-MM-DD where MM represents the numbered months of the year from 01 to 12, DD represents numbered days of the month from 01 to 31, and YYYY represents the year in four (4) digits. The procedure date must be less than seven (7) days prior to the admission date and not later than the discharge date.

    4155(27) Attending Practitioner Identification Number4160. The Florida license number of the medical doctor, osteopathic physician, dentist, podiatrist, chiropractor or advanced practice registered nurse who had primary responsibility for the patient’s medical care and treatment or who certified as to the medical necessity of the services rendered. For military physicians not licensed in Florida, use US4211999999999. An alpha-numeric field of up to eleven characters. 4220A required entry. 4223Alpha characters must be in upper case.

    4230(28) Attending Practitioner National Provider Identification (NPI). A unique ten (10) character identification number assigned to a provider. A required entry for providers in the US or its territories and providers not in the US or its territories upon mandated HIPAA NPI implementation date. 4274For military physicians, medical residents, or individuals not required to obtain a NPI number, use 42899999999999.

    4290(29) Operating or Performing Practitioner Identification Number4297. The Florida license number of the medical doctor, osteopathic physician, dentist, podiatrist, chiropractor or advanced practice registered nurse who had primary responsibility for the principal procedure performed. The operating or performing 4329practitioner 4330may be the attending 4334practitioner4335. For military physicians not licensed in Florida, use 4344US999999999. 4345No entry is permitted if no principal procedure is reported. 4355Alpha characters must be in upper case.

    4362(30) Operating or Performing Practitioner National Provider Identification (NPI). A unique ten (10) character identification number assigned to a provider who had primary responsibility for the Principal Procedure performed. A required identification number for providers in the U.S. or its territories and providers not in U.S. or its territories upon mandated HIPAA NPI implementation date. 4417For military physicians, medical residents, or individuals not required to obtain a NPI number, use 44329999999999. 4433No entry is permitted if no principal procedure is reported.

    4443(31) Other Operating or Performing 4448Practitioner 4449Identification Number. The Florida license number of a medical doctor, osteopathic physician, dentist, podiatrist, chiropractor or advanced practice registered nurse who assisted the operating or performing p4476ractitioner 4477or performed a secondary procedure. The other operating or performing p4488ractitioner 4489must not be reported as the operating or performing p4499ractitioner. 4500The other operating or performing p4506ractitioner 4507may be the attending p4512ractitioner. 4513For military physicians not licensed in Florida, use US999999999. No entry is permitted consistent with the records of the reporting entity.

    4534(32) Other Operating or Performing Practitioner National Provider Identification (NPI). A unique ten (10) character identification number assigned to a provider who assisted the operating or performing practitioner or performed a secondary procedure. A required identification number for providers in the U.S. or its territories and providers not in U.S. or its territories upon mandated HIPAA NPI implementation date. 4593For military physicians, medical residents, or individuals not required to obtain a NPI number, use 46089999999999. No entry is permitted if no principal procedure is reported.

    4619(33) 4620Room and Board Charges. Routine service charges incurred for accommodations. Report charges for revenue codes 11X through 16X as used in the 4642UB-044643. 4644Report in dollars rounded to the nearest whole dollar, 4653without dollar signs or commas, excluding cents. Report zero (0) if there are no Room and Board Charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    4686(34) Nursery Level I Charges4691. Accommodation charges for 4695well-baby care services which include sub-ventilation care, intravenous feedings and gavage to neonates4708. Report charges for revenue code 4714170 and 171, or 179 if applicable, as used in the 4725UB-04. 4726Report 4727in dollars 4729rounded to the nearest whole dollar, 4735without dollar signs or commas, excluding cents. Report zero (0) if there are no Nursery Charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    4766(35) Nursery Level II Charges. Accommodation charges for services which include provision of ventilator services. Report charges for revenue code 172, or 179 if applicable, as used in the UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. Report zero (0) if there are no Level II Nursery Charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    4838(36) Nursery Level III Charges4843. 4844Accommodation charges for services which include continuous cardiopulmonary support services, complex pediatric surgery, neonatal cardiovascular surgery, pediatric neurology and neurosurgery, and pediatric cardiac catheterization. 4868Report charges for revenue code 173, 174, or 179 if applicable, as used in the 4883UB-04. Report 4885in dollars 4887rounded to the nearest whole dollar, 4893without dollar signs or commas, excluding cents. Report zero (0) if there are no Level III Nursery Charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    4926(37) 4927Intensive Care Charges. Routine service charges for medical or surgical care provided to patients who require a more intensive level of care than is rendered in the general medical or surgical unit. Exclude neonatal intensive care charges reported as a Level III Nursery Charge. Report charges for revenue code 20X as used in the 4981UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. 4998Report zero (0) if there are no intensive care charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5023(38) Coronary Care Charges. Routine service charges for medical care provided to patients with coronary illness who require a more intensive level of care than is rendered in the general medical unit. Report charges for revenue code 21X as used in the 5065UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. 5082Report zero (0) if there are no coronary care charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5107(39) Pharmacy Charges. Charges for medication. Report charges for revenue codes 25X and 63X as used in the 5125UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents5142. Report zero (0) if there are no pharmacy charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5167(40) Medical and Surgical Supply Charges. Charges for supply items required for patient care. Report charges for revenue codes 27X and 62X as used in the 5193UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents5210. Report zero (0) if there are no medical and surgical supply charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5238(41) Laboratory Charges. Charges for the performance of diagnostic and routine clinical laboratory tests and for diagnostic and routine tests in tissues and culture. Report charges for revenue codes 30X and 31X as used in the 5274UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents5291. Report zero (0) if there are no laboratory charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5316(42) Radiology or Other Imaging Charges. Charges for the performance of diagnostic and therapeutic radiology services including computed tomography, mammography, magnetic resonance imaging, nuclear medicine, and chemotherapy administration of radioactive substances. Report charges for revenue codes 32X through 35X, 40X and 61X as used in the 5362UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents5379. Report zero (0) if there are no radiology or other imaging charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5407(43) Cardiology Charges. Facility charges for cardiac procedures rendered such as, but not limited to, heart catheterization or coronary angiography. 5427Report charges for revenue code 48X as used in the UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. 5454Report zero (0) if there are no cardiology charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5478(44) Respiratory Services or Pulmonary Function Charges. Charges for administration of oxygen, other inhalation services, and tests that evaluate the patient’s respiratory capacities. Report charges for revenue codes 41X and 46X as used in the UB-04. 5514Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. 5530Report zero (0) if there are no respiratory service or pulmonary function charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5558(45) Operating Room Charges. Charges for the use of the operating room. Report charges for revenue code 36X as used in the UB-04. 5581Report in dollars rounded to the nearest whole dollar, 5590without dollar signs or commas, excluding cents. Report zero (0) if there are no operating room charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5622(46) Anesthesia Charges. Charges for anesthesia services by the facility. Report charges for revenue code 37X as used in the UB-04. 5643Report in dollars rounded to the nearest whole dollar, 5652without dollar signs or commas, excluding cents. Report zero (0) if there are no anesthesia charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5683(47) Recovery Room Charges. Charges for the use of the recovery room. Report charges for revenue code 71X as used in the UB-04. 5706Report in dollars rounded to the nearest whole dollar, 5715without dollar signs or commas, excluding cents. Report zero (0) if there are no recovery room charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5747(48) Labor Room Charges. Charges for labor and delivery room services. Report charges for revenue code 72X as used in the UB-04. 5769Report in dollars rounded to the nearest whole dollar, 5778without dollar signs or commas, excluding cents. Report zero (0) if there are no labor room charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5810(49) Emergency Room Charges. Charges for medical examinations and emergency treatment. Report charges for revenue code 45X as used in the UB-04. 5832Report in dollars rounded to the nearest whole dollar, 5841without dollar signs or commas, excluding cents. Report zero (0) if there are no emergency room charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5873(50) Trauma Response Charges. Charges for a trauma team activation at a State of Florida licensed trauma center. Report charges for revenue code 68X used in the UB-04. 5901Report in dollars rounded to the nearest whole dollar, 5910without dollar signs or commas, excluding cents. Report zero (0) if there are no trauma response charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    5942(51) Treatment or Observation Room Charges. Charges for use of a treatment room or for the room charge associated with observation services. Report charges for revenue code 76X as used in the UB-04. 5975Report in dollars rounded to the nearest whole dollar, 5984without dollar signs or commas, excluding cents. Report zero (0) if there are no treatment or observation room charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6018(52) Behavioral Health Charges. Charges for behavioral health treatment and services. Report charges for revenue codes 90X though 91X and 100X as used in the UB-04. 6044Report in dollars rounded to the nearest whole dollar, 6053without dollar signs or commas, excluding cents. Report zero (0) if there are no charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6083(53) Oncology. Charges for treatment of tumors and related diseases. Excludes therapeutic radiology services reported in radiology and other 6102imaging services in subsection (42). 6107Report charges for revenue code 28X as used in the UB-04. 6118Report in dollars rounded to the nearest whole dollar, 6127without dollar signs or commas, excluding cents. Report zero (0) if there are no oncology charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6158(54) Physical Therapy Charges. 6162Charges for physical therapy in revenue code 42X as used in the UB-04. 6175Report in dollars rounded to the nearest whole dollar, 6184without dollar signs or commas, excluding cents. Report zero (0) if there are no charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6214(55) Occupational Therapy Charges. Charges for occupational therapy for revenue code 43X as used in the UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. Report zero (0) if there are no charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6270(56) Speech Therapy or Language Pathology Charges. Charges for speech therapy or language pathology therapy for revenue code 44X as used in the UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. Report zero (0) if there are no charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6333(57) Comp Rehab Room Charges. Charges for comprehensive rehabilitation room charges for revenue codes 0118, 0128, 0138, 0148, 0158 as used in the UB-04. Report in dollars rounded to the nearest whole dollar, without dollar signs or commas, excluding cents. Report zero (0) if there are no charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6396(58) Other Charges. Other facility charges not included in subsections (33) to (56), above. Include charges that are not reflected in any of the preceding specific revenue accounts in the UB-04. Do not include charges from revenue codes 96X, 97X, 98X, or 99X in the UB-04 for professional fees and personal convenience items. 6449Report in dollars rounded to the nearest whole dollar, 6458without dollar signs or commas, excluding cents. Report zero (0) if there are no other charges. Negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6489(59) Total Gross Charges. The total of undiscounted charges for services rendered by the hospital. Include charges for services rendered by the hospital excluding professional fees. The sum of all charges reported above in subsections (33) through (57), must equal total charges, plus or minus thirteen ($13.00) dollars. 6537Report in dollars rounded to the nearest whole dollar, 6546without dollar signs or commas, excluding cents. Zero (0) or negative amounts are not permitted unless verified separately by the reporting entity. A required entry.

    6571(60) Infant Linkage Identifier. The social security number of the patient’s birth mother where the patient is less than two (2) years of age. A nine (9) digit field to facilitate retrieval of individual case records, to be used to link infant and mother records, and for medical research. Reporting 777777777 for the mother’s SSN is acceptable for those patients where efforts to obtain the mother’s SSN have been unsuccessful 6641or 6642the mother is known to be from a country other than the United States. Infants in the custody of the State of Florida or adoptions, use 333333333 if the birth mother’s SSN is not available. A required field for patients whose age is less than two (2) years of age at admission. 6694Zero fill if 6697the patient is two (2) years of age or older. A required entry.

    6710(61) Admitting Diagnosis. The diagnosis provided by the admitting physician at the time of admission which describes the patient’s condition upon admission or purpose of admission. Must contain a valid ICD-10-CM code for the reporting period. The code must be entered with use of a decimal point that is included in the valid code. A required entry. Alpha characters must be in upper case.

    6774(62) External Cause of 6778Morbidity 6779Code (1), External Cause of 6784Morbidity 6785Code (2) and External Cause of 6791Morbidity 6792Code (3). A code representing circumstances or conditions as the cause of the injury, poisoning, or other adverse effects recorded as a diagnosis. External Cause of 6818Morbidity 6819Code (1), should indicate the nature of the adverse effect. External Cause of 6832Morbidity 6833Codes (2) and (3), are used for secondary to the primary code. No more than three (3) external cause of 6853morbidity 6854codes may be reported. Must be a valid ICD-10-CM cause of 6865morbidity 6866code for the reporting period. An external cause of 6875morbidity 6876code cannot be used more than once for each hospitalization reported. The code must be entered with use of a decimal point that is included in the valid code. Alpha characters must be in upper case.

    6912(63) Emergency Department (ED) Date of Arrival. The date the patient registered in the Emergency Department if the visit results in an inpatient admission to the reporting facility. A ten (10) character field in the format YYYY-MM-DD where MM represents the numbered months of the year from 01 to 12, DD represents numbered days of the month from 01 to 31, and YYYY represents the year in four (4) digits. Admission date must equal or precede the discharge date. Use 0000-00-00 for patients not admitted through the Emergency Department. A required entry.

    7004(64) Emergency Department (ED) Hour of Arrival. The hour on a 24-hour clock during which the patient’s registration in the emergency department occurred. A required entry. Use 99 where the patient was not admitted through the emergency department or where efforts to obtain the information have been unsuccessful. Must be two (2) digits as follows:

    7059A.M. HOURS

    7061(a) 00 – 12:00 midnight to 12:59:59

    7068(b) 01 – 01:00 to 01:59:59

    7074(c) 02 – 02:00 to 02:59:59

    7080(d) 03 – 03:00 to 03:59:59

    7086(e) 04 – 04:00 to 04:59:59

    7092(f) 05 – 05:00 to 05:59:59

    7098(g) 06 – 06:00 to 06:59:59

    7104(h) 07 – 07:00 to 07:59:59

    7110(i) 08 – 08:00 to 08:59:59

    7116(j) 09 – 09:00 to 09:59:59

    7122(k) 10 – 10:00 to 10:59:59

    7128(l) 11 – 11:00 to 11:59:59

    7134P.M. HOURS

    7136(m) 12 – 12:00 noon to 12:59:59

    7143(n) 13 – 01:00 to 01:59:59

    7149(o) 14 – 02:00 to 02:59:59

    7155(p) 15 – 03:00 to 03:59:59

    7161(q) 16 – 04:00 to 04:59:59

    7167(r) 17 – 05:00 to 05:59:59

    7173(s) 18 – 06:00 to 06:59:59

    7179(t) 19 – 07:00 to 07:59:59

    7185(u) 20 – 08:00 to 08:59:59

    7191(v) 21 – 09:00 to 09:59:59

    7197(w) 22 – 10:00 to 10:59:59

    7203(x) 23 – 11:00 to 11:59:59

    7209(y) 99 – Unknown.

    7213(65) Condition Code. A two-character code that describes patients admitted to the inpatient facility after receiving treatment in the facility’s emergency department. Do not use this code for patients admitted to the hospital through the ED when the registration department is closed. Report using the two-character indicator code ‘P7’. Otherwise zero fill using “00.” A required field.

    7270(66) Trailer record. The last record in the data file shall be a trailer record and must accompany each data set. Report only the total number of patient data records contained in the file, excluding header and trailer records. The number entered must equal the number of records processed. Do not include leading zeros.

    7324Rulemaking Authority 7326408.061(1)(e), 7327408.15(8) FS. 7329Law Implemented 7331408.061, 7332408.062, 7333408.063 FS. 7335History–7336New 1-1-10, Amended 12-5-10, F7341ormerly 734259E-7.014, 7343Amended 10-1-15, 1-1-18.