60GG-1.003. Initiation  


Effective on Monday, August 1, 2016
  • 1(12) Project Initiation is the first phase in the project management lifecycle. In the Initiation phase, information technology projects are transitioned from ideas to a viable project proposal (through the Agency’s project request process) for consideration and approval by the Agency’s management.

    44(2) 45The Agency must complete the Pre-Charter Risk and Complexity (R&C) Assessment for the project (see Rule 6160GG62-1.002 63‒ Risk and Complexity Assessment, F.A.C.). This assessment will provide the project risk and complexity levels 79and resulting R&C Category, which will define 86the management control activities required for the Initiation phase.

    95(3) The following matrix lists 100Initation phase activities and documents required for the project based on its 112R&C Category114.

    115(4) Specific document types, templates, or formats are not prescribed – any documentation that contains the information specified in the requirements below is acceptable.

    139INITIATION PHASE 141‒ Requirements by Risk & Complexity Category

     

    1484

    1493

    1502

    1511

    152Pre-Charter Risk and Complexity (R&C) Assessment

    158Required

     

    1594

    1603

    1612

    1621

    163Business Case and Alternative Analysis

    168Required – Articulate a clear path to a return on investment (ROI) or business value in ins185tances where a positive ROI is not present. Demonstrate a clear understanding of the processes, costs, strengths, and weaknesses of the Agency’s current business process. Document, identify, and analyze potential solutions. Provide a compelling argument for implementation and examine benefits and risks associated with the recommended course of action as well as not taking the action.

    241Required 242‒ Provide a brief justification for the project in the Project Charter by answering the questions: Why is the project necessary? What problem is being solved?

     

    2684

    2693

    2702

    2711

    272Cost Benefit

    274Analysis

    275Required ‒ Document the economic feasibility of the alternatives 284being considered including the planned project costs, as well as each of the tangible benefits, and then calculate key financial performance metrics such as ROI and payback period.

    312Required ‒ Include a brief discussion of any cost savings or cost avoidanc325e expected, if applicable, in the Project Charter.

     

    3334

    3343

    3352

    3361

    337Project Charter

    339Required ‒ Document the project description and high level objectives; scope/out of scope; initial estimates for budget, duration, and work effort; assumptions/constraints; and i363nitial risks. Identify the project manager, stakeholders and anticipated project resources.

     

    3744

    3753

    3762

    3771

    378Centralized

    379Project Repository

    381Required ‒ Establish a centralized project repository to house and archive all project documentation.

     

    3954

    3963

    3972

    3981

    399PMP400® 401Certified

    402Project Manager

    404Required ‒ The Project Manager must be PMP412® 413certified. The PMP416® 417Certified Project Manager is authorized by the Agency to lead the entire project team in the completion of the full project scope throughout the project lifecycle. This project manager must be an Agency employee or contractor (individual) of the Agency.

    457Not Required

     

    4594

    4603

    4612

    4621

    463Risk Manager

    465Recommended ‒ Appointment of a Risk Manager, other than the Project Manager.

    477Not Required

     

     

    4794

    4803

    4812

    4821

    483Independent Verification and Validation (IV&V)

    488Recommended ‒ Employ Independent Verification and Validation (IV&V).

     

    496Not Required

     

     

     

    4984

    4993

    5002

    5011

    502Initiation Gate R&C Assessment

    506Required

    507(5) The Agency must complete the Initiation Gate R&C Assessment (see Rule 51960GG520-1.002, F.A.C. ‒ Risk and Complexity Assessment). This Assessment will confirm or adjust the project’s risk and complexity levels and the resulting R&C Category, validate Initiation management control requirements, and set management control requirements for the subsequent Planning phase.

    559Rulemaking 560Authority 561282.0051(6) 562FS563. Law Implemented 566282.0041, 567282.0051 FS. History‒New 7-16-15, Amended 8-1-16, Formerly 74-1.003.