60GG-1.007. Closeout

(1) The Agency must perform Project Closeout phase activities after the defined project objectives have been met and the Agency has accepted the project’s product in accordance with their deliverable acceptance criteria and governance process.

(2) The following matrix lists the closeout activities and documents required for the project based on its Risk and Complexity (R&C) Category.

(3) Specific document templates are not prescribed – any project documentation that contains the information specified in the requirements below is acceptable.

CLOSEOUT PHASE – Requirements by Risk & Complexity Category
	4	3	2	1
Project Closeout Report (PCR)	Required ‒ Document the project’s accomplishments against the project budget, scope, schedule, and performance baselines. Include a discussion of the lessons learned compiled by the project team and stakeholders. The PCR must be completed as defined in the project schedule.		Required ‒ Document the project’s accomplishments against the project budget, scope, and schedule. Include a discussion of the lessons learned.
	4	3	2	1
Post Implementation Review (PIR) Report	Required – Document whether the products or services delivered by the project meet the Agency’s business objectives, and provide the expected results and benefits as documented in the Initiation and Planning phases. Validate the cost benefit analysis and projected return on investment analysis. This analysis should be performed six months to one year after the product or service has been implemented.		Not Required

(4) The Agency must archive all Agency and third-party project documentation or artifacts.

(5) The Agency will ensure that system operations are transitioned to the appropriate support and operational entities in conformance with the Operations and Maintenance Plan.

Rulemaking Authority 282.0051(6) FS. Law Implemented 282.0041, 282.0051 FS. History‒New 7-16-15, Amended 8-1-16, Formerly 74-1.007.