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Florida Administrative Code (Last Updated: April 18, 2024) |
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60. Department of Management Services |
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60GG. Florida Digital Service |
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60GG-3. Data Center Operations |
1The Department of Management Services (DMS) is responsible for developing and implementing cost-recovery mechanisms that recover the full direct and indirect cost of services through charges to applicable customer entities. To fulfill this responsibility the DMS will employ the following budget methodology:
43(1) Initial annual estimate. Before the start of each fiscal year the DMS will estimate both the total annual anticipated cost to operate the DMS and the projected customer entity utilization of data center services.
78(2) Invoicing and payments will be managed as follows:
87(a) Customer entities will be invoiced monthly or quarterly for services, based on the projections as provided in subsection (1), or based on actual appropriations as stated in the General Appropriations Act plus carry-forward adjustments. However, the DMS may pre-bill customer entities to ensure the DMS has sufficient revenue to satisfy operating financial obligations it may have with the Department of Financial Services.
150(b) The actual cost for services provided to customer entities will be adjusted at the close of each fiscal year to ensure all products and services consumed or used by the customer entity are trued-up based on actual utilization.
189(c) Customer entities will be provided an invoice for services from DMS electronically, by account and service.
206(d) Monthly, customer entities will receive an electronic communication from DMS providing them with information to access their service utilization data detail.
228(3) Customer entity payments. Payment to the DMS for services provided to customer entities will be due in full upon receipt, but no later than forty (40) days after receipt of an invoice by a customer entity. Payment from state customer entities will be made by way of electronic journal transfer to the DMS. If a customer entity disputes a line item invoice charge and the dispute is found by the DMS to be valid, an appropriate credit will be include309d on a subsequent customer entity invoice within sixty (60) days of resolution.
322Rulemaking Authority 282.0051(6) FS. Law Implemented 282.0051 FS. History‒New 6-16-16, Amended 7-13-17, Formerly 74-3.007.
