60L-33.0065. Separations

(1) Separation is the act of removing an employee from an established position due to severance of employment from the agency, or removing an employee from Other Personal Services employment.

(2) Agencies are responsible for processing employee separations on a timely basis through the State Personnel System’s human resource information system and shall use one of the following separation types and corresponding reason:

(a) Voluntary Separations:

1. Move to Private Sector – this reason shall be used when the employee communicates to the agency that the reason for the separation is to accept employment with a non-government entity.

2. Move within State of Florida Government – this reason shall be used when the employee communicates to the agency that the reason for the separation is to accept employment with another state government entity.

3. Other – this shall be used when any reason other than those indicated in this rule or no reason is given by the employee.  This reason shall also be used when the employee retires under the Public Employees Optional Retirement Plan (investment plan).

4. Retirement – this reason shall be used when the employee retires under a state pension plan or completes their Deferred Retirement Option Program (DROP) participation.

5. End of Appointment Period – this reason shall be used when the agency separates an employee at the end of a time-limited appointment.

6. Move to non-State of Florida Government – this reason shall be used when the employee communicates to the agency that the reason for the separation is to accept employment with a local government entity.

7. Abandonment – this reason shall be used when an agency separates an employee due to an employee’s absence from the job without approved leave for a minimum of five consecutive work days and the employee’s conduct or circumstances imply no intent to return. Abandonment is deemed to be an unwritten resignation.

(b) Involuntary Separations:

1. Failed Probationary Period – this reason shall be used when the agency dismisses the career service employee for failure to successfully complete the required probationary period for the position.

2. Layoff – this reason shall be used when the agency separates a career service employee due to a shortage of funds or work, or a material change in the duties or organization of an agency, including the outsourcing or privatization of an activity or function.

3. Dismissal – this reason shall be used when the agency dismisses a career service employee pursuant to Section 110.227, F.S., or when the agency dismisses a selected exempt service or senior management service employee pursuant to Sections 110.604 and 110.403, F.S.

4. Death of the Employee – this reason shall be used when the agency separates an employee due to the employee’s death.

5. Death of Employee in the Line of Duty – this reason shall be used when the agency separates an employee due to death arising out of and in the actual performance of duties required by the employee’s position.

6. Legislative Directed Transfer - this reason shall be used when the agency separates an employee due to a legislatively mandated action resulting in the employee moving to another State Personnel System agency.

7. Dismissal-Employee also Retires – this reason shall be used when the agency dismisses a career service employee pursuant to Section 110.227, F.S., or when the agency dismisses a selected exempt service or senior management service employee pursuant to Sections 110.604 and 110.403, F.S., and the employee also retires from the Florida Retirement System.

Rulemaking Authority 110.1055(1), 110.201(1), 110.227(2)(a), 110.403(1), 110.605(1) FS. Law Implemented 110.105, 110.227, 110.403, 110.604 FS. History–New 1-26-14.