61D-7.023. Reporting of Wagering Activities, Permitholder and Totalisator Reports

(1) The totalisator licensee shall be responsible for the correctness of all tote produced mutuel accounting reports. The Mutuels Manager shall be responsible for the correctness of the non-totalisator mutuel department accounting reports.

(2) For each contest within each performance the following totalisator reports shall be produced for each site:

(a) A table of wagers (pool matrix) shall be printed for each type of pool except the Pick (N). The table of wagers shall be automatically generated immediately upon completion of the closed pool. The table of wagers shall be printed upon completion of the closed pools for all pools except the Superfecta, Trifecta and Superfecta combination, and Quinella Double. The table of wagers for the Superfecta, Trifecta and Superfecta combination, and the Quinella Double shall be printed no later than immediately following the prices report. The time that the report begins to generate and the pool closing time shall be indicated on each report. This report shall include the dollars wagered on each covered betting interest and the total amount wagered for each pool. This report shall also apply to exchange tickets, where applicable.

(b) For intertrack wagering only, a scan report may be transmitted to the host tote in lieu of the pool data for the Superfecta, Trifecta and Superfecta combination, and Quinella Double pools. The guest tote or hub, as applicable, shall print complimentary tables of wagers reflecting the wagering activity in the guest tote or hub. The host tote shall produce tables of wagers reflecting all on track wagers and guest site wagers which have been transmitted from other guest sites. In addition, the guest tote or hub shall print the scan reports and provide copies to the division personnel at the hub. A report providing the receipt of the stop bet command for each pool of each guest shall be produced by the host site totalisator system.

(c) For the Pick (N), a scan report shall be produced after each leg of the wager. The scan shall show the probable winning combinations, the gross pool total and the amounts bet on each possible winning combination.

(d) Calculation reports for each pool within each contest shall be printed immediately after the official order of finish is declared by the judges or stewards. At intertrack or interstate hosts, the calculations report shall be available upon request for each site wagering into the common pool. The calculation reports shall include as a minimum:

1. The order of finish;

2. Each winning contestant or wagering combination and final odds;

3. The amount bet on each winner;

4. Gross Pool;

5. Refundable wagers;

6. Commissions;

7. Net Pool;

8. Prices per winning dollar;

9. Winnings payable; and

10. Breakage: positive; negative; and combined (netted) for a specific race for a specific pool.

(3) For each contest and performance, a summary of the calculations report as described in subsection (2) shall be produced. The report shall include a recapitulation by type of pool. At intertrack hosts, a summary by type of pool, type of handle and site shall be produced. At Florida interstate hosts, a summary by type of pool, type of handle and site shall be produced.

(4)(a) For each contest and performance, a liability report shall be produced. The liability report shall include a recapitulation pool by race and summaries thereof (1. Win, Place, Show, 2. Feature pools, and 3. Combined). At intertrack or interstate hosts, a recapitulation by type of pool and summaries thereof (1. WPS, 2. Feature pools, and 3. Combined), type of handle and site shall be produced. The liability report shall include as a minimum:

1. Refunds;

2. Handle less refunds;

3. Commissions;

4. Net Pool;

5. Winning dollars;

6. Breakage: positive, negative, combined (netted);

7. Pay to the Public; and

8. Settlement/Liability Adjustment.

(b) The liability report shall contain a summary by type of pool for each of the following, as applicable:

1. On-track wagers on live contests,

2. On-track wagers for contests conducted out of state (imported simulcasts) which were not commingled out of state,

3. On-track wagers for contests conducted out of state (imported simulcasts) which were commingled out of state,

4. Intertrack wagers for contests conducted live in Florida,

5. Intertrack wagers for contests imported from but not commingled out of state,

6. Intertrack wagers for contests imported from and commingled out of state,

7. Commingled wagers sold by out-of-state guests,

8. The combined or merged live, intertrack and interstate handle.

(c) Upon request, the totalisator shall produce a liability report segregating, as applicable, contest, pool and site the above criteria 1. through 8. both cumulatively and non-cumulatively and, where applicable, for a range of races or games.

(5) The following totalisator reports shall be printed for each performance or operating day:

(a) A terminal activity report, also known as a window activity report or a machine sales report, summarizing the transactions at each window or terminal. This shall include, as a minimum, gross wagers sold; wagers canceled; credit vouchers sold; tickets cashed and credit vouchers cashed. In addition,

1. Data for mutuel tickets and credit vouchers shall be separate.

2. The data shall be reported in terms of number of tickets and dollar value.

3. Cashed ticket amounts may be reported net of taxes withheld or at their gross values.

4. The totalisator shall produce a cashed ticket report which separates daily tickets cashed from outs tickets cashed by site. Such report may be in summary format and must be made available to the division upon request.

(b) A future bets report summarizing the total wagers sold for future performances. This report shall include the dollar value of wagers sold for each future performance segregated by pool and contest.

(c) A tax withholding report listing all of the paid tickets which are taxable under IRS rules. The list shall include as a minimum the ticket serial number, gross value, taxes withheld, value net of tax and window at which cashed.

(d) An outs account balance report including as a minimum, the beginning balance, adjustments to the beginning balance, adjusted beginning balance, outs paid, outs added and outs ending balance.

1. There shall be separate outs reports for each meet.

2. Where intertrack wagering is applicable, there shall be a separate report for each host and guest produced by the totalisator which recorded the sale.

3. Outstanding credit voucher data shall not be included in outs tickets activity columns, but may be shown separately in this report.

(e) A report(s) of the number of tickets cashed and canceled via keyboard entries. The report(s) shall reflect the total number of keyboard cashes and cancels for each window and the percentage of the total dollar amount of such cashes. The report(s) may be in the form of a ticket statistics summary. Tickets cashed for previous meets, outs generated by other permitholders, or intertrack wagering tickets shall be identified on the report by window.

(f) A list of tickets cashed or canceled via teller keyboard entries shall be printed upon request. The tickets shall be sorted according to window number at which the ticket was cashed or canceled; and shall include the ticket identification number and the redemption value of the ticket.

(g) A list of all tickets which were canceled via totalisator operator intervention (tote cancels) shall be printed or maintained. This list shall include the ticket identification number, the redemption value of the ticket, and the date and time of totalisator intervention and shall distinguish intertrack wagering tickets.

(h) In the absence of a daily tote produced report of all tickets which were purchased by the totalisator licensee as result of terminal malfunctions, a log of such purchased tickets shall be maintained by the totalisator operator and available to the division daily. Damaged or incomplete tickets issued as a result of a malfunction shall be available to a division representative upon request. The log shall include the following:

1. The terminal window number or location number.

2. The teller number.

3. The ticket identification number.

4. The date and time of the wager.

5. The value of the wager.

(i) A daily outstanding vouchers report shall be printed upon request if credit vouchers are not shown in the daily outs account balance reports. This report will be in the same format, accounting frequency and content as the outs account balance report but shall be limited to outstanding credit vouchers.

(6) Logs shall be maintained, which indicate the time of day of each entry for each terminal other than a Ticket Issuing Machine (TIM) operating during a day. The log shall show:

(a) Each log-on/log-off and the operator’s ID code.

(b) Each command or transaction entered, and the device that issued the command. This shall also include each Stop Betting, Order of Finish, Official, or Sales Open command.

(c) Each occurrence which is evident in the system, of loss/restoration of wagering communication between computers or sites.

(d) Each occurrence of discrepancy between computers or sites when comparing databases. This could be between different tote systems, or within the same tote company if multiple databases are used such as in a master/slave/clone scenario.

(7) In addition to the reports listed in the preceding sections, each totalisator operator shall keep a record of all totalisator malfunctions. This record shall contain the description, date, and time of each malfunction and shall be made available to the division hub personnel within 48 hours.

(8) Where the terminal/window activity report includes cross cashing of pari-mutuel tickets, the system shall print a supplementary report summarizing the cashing activity. The supplementary report must provide the amount paid for tickets issued by each pari-mutuel facility by cashing site and selling site and totals shall be segregated by meet if previous meets outs are included. The reporting of pari-mutuel tickets and credit vouchers shall not be commingled.

(9) All the above-indicated totalisator reports shall be printed at the pari-mutuel facility serving as a totalisator hub. In addition, each totalisator company shall provide electronic downloads of wagering data compatible with the division’s centralized database. Each report shall include the permitholder’s name, date of report, and time of generation. The totalisator operator shall provide to the division hub personnel a copy of each totalisator report produced pursuant to this rule immediately upon printing.

(10) Any report or record pertaining to the accounting of pari-mutuel activities produced for or available to the permitholder or totalisator company shall be available to a division representative upon request. Contractual reports or billing information consisting of confidential information between the permitholder and the totalisator company are excluded from this requirement.

Specific Authority 550.0251(3), (7), 550.125(2)(b), 550.155(1), 550.495(4) FS. Law Implemented 550.0251, 550.125, 550.155, 550.3551, 550.495 FS. History–New 10-20-96, Amended 12-15-97, 9-19-04, 4-12-06.