DEPARTMENT OF STATE
Division of Library and Information ServicesRULE NO: RULE TITLE
1B-26.003: Electronic RecordkeepingNOTICE OF CHANGE
Notice is hereby given that the following changes have been made to the proposed rule in accordance with subparagraph 120.54(3)(d)1., F.S., published in Vol. 34 No. 6, February 8, 2008 issue of the Florida Administrative Weekly.
1B-26.003 Electronic Recordkeeping.
(5)(l)(j) “Open format” means a data format that is defined in complete detail, and that allows transformation of the data to other formats without loss of information, and is open and available to the public free of legal restrictions on use. An open format may be either standards-based or proprietary.
(7) DOCUMENTATION STANDARDS.
(a) STANDARD. Agencies shall develop and maintain adequate and up-to-date technical and descriptive documentation for each electronic recordkeeping system to specify characteristics necessary for reading or processing the records. Documentation for electronic records systems shall be maintained in electronic or printed form as necessary to ensure, and should also be maintained in computer-readable form to facilitate access to the records. The minimum documentation required is:
