The purpose and effect of this new rule is to establish the criteria and procedures the department will use to issue, and revoke master school identification numbers and to set forth the responsibilities of the school districts in this area. Master ...

 

DEPARTMENT OF EDUCATION

State Board of Education

RULE NO.:RULE TITLE:

6A-1.0016Master School Identification Numbers

PURPOSE AND EFFECT: The purpose and effect of this new rule is to establish the criteria and procedures the department will use to issue, and revoke master school identification numbers and to set forth the responsibilities of the school districts in this area. Master school identification numbers are necessary to maintain and report education records, enforce and support education accountability, support the distribution of funds to school districts and school district financial reports, and to assist the commissioner in carrying out the duties specified in Sections 1001.10 and 1001.11, F.S.

SUMMARY: The proposed rule incorporates an application required to request a MSID number, sets forth the criteria for the award of a MSID number, and provides the process for review of the application by the Department and notice to a school district of the Department’s decision. The proposed rule also provides for the review and revocation of existing MSID numbers and sets forth on-going school district responsibilities for providing information relevant to a MSID number to the Department.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: (1) no requirement for a SERC was triggered under Section 120.541(1), F.S. and (2) because the proposed rule sets forth procedures already in place by the district to request MSID numbers it is expected that neither the agency nor the districts will encounter any new or additional costs.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 1001.02(2)(n), 1008.385(3) FS.

LAW IMPLEMENTED: 1008.385(2)(a) FS.

A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW:

DATE AND TIME: February 18, 2014, 9:00 a.m.

PLACE: Orlando, Florida (The physical location will be posted on the Department’s website no later than 14 days prior to the meeting at http://www.fldoe.org)

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Tammy Duncan, Education Information and Accountability Services Section, Department of Education, 325 West Gaines Street, Tallahassee, Florida 32399-0400, [phone]

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

6A-1.0016 Application for and Issuance and Revocation of Master School Identification (MSID) Numbers.

(1) A Master School Identification (MSID) number is a unique number assigned by the Department of Education to a public school as part of the statewide comprehensive management information system for maintaining and reporting education records, enforcing and supporting education accountability, supporting the distribution of funds to school districts and school district financial reports, and assisting the Commissioner of Education in carrying out the duties specified in Sections 1001.10, 1001.11, and 1008.31, F.S.

(2) Application for MSID number.

(a) Applications shall be made on the form entitled, Florida Department of Education Master School Identification (MSID) Application Form, form number MSID01 (insert link). This form, effective March 2014 is incorporated by reference and is available online at http://doeweb-prd.doe.state.fl.us/EDS/MasterSchoolID/index.cfm. A hard copy may be obtained by contacting the Division of Accountability, Research and Measurement, Turlington Building, Suite 844, 325 West Gaines Street, Tallahassee, Florida 32399.

(b) The timeframes for submission of a MSID application are as follows:

1. Charter school MSID number applications must be submitted to the Department by the district within thirty (30) calendar days of the approval of the charter school application by the district.

2. Department of Juvenile Justice, adult, hospital/homebound, and virtual facilities may submit MSID number applications to the Department throughout the calendar year.

3. All other applications shall be submitted to the Department no later than June 1 and no earlier than three (3) calendar years prior to the beginning of the school year that the school is scheduled to open.

(c) Applications for a MSID number submitted to the Department one (1) to three (3) calendar years in advance of the school opening shall remain inactive until the district requests activation. A request for activation shall consist of the submission of an updated MSID Application Form, form number MSID01, no later than June 1 prior to the beginning of the school year that the school is scheduled to open.

(d) A MSID number issued to a school prior to the school opening shall remain inactive until the school opens.

(e) An inactive MSID number shall be considered void if the school does not open within three (3) calendar years of the issuance of a MSID number.

(3) Department review of MSID application.

(a) The Department shall notify the district of any missing information and permit the district a minimum of fifteen (15) calendar days to supplement its application. The Department is authorized to request clarifying information at any time from the district.

(b) The Department shall notify the district superintendent in writing of the approval or denial of an application.

(4) Department standard for assignment of an MSID number. The Department shall assign a MSID number when a district demonstrates that the proposed school is fully functioning and operating as a distinct entity and that assignment of a MSID number will not undermine school accountability. The following criteria are reviewed by the Department to determine whether the standard for assignment of a MSID number has been met.

(a) A school has a principal that is not shared with another school.

(b) At least fifty (50) percent of a school’s administrative and teaching staff are not shared with another public school. School administrative staff means principals, assistant principals, curriculum coordinators and deans.

(c) A school has a separate population of students enrolled in the school;

(d) A school has a separate location and facility not shared with another public school;

(e) A school is not a school within a school as defined in Section 1003.02(4), F.S.;

(f) A new or existing facility is populated by a newly formed student body that is created by more than fifty (50) percent from one or more previous school’s population;

(g) A student body has not relocated from one school facility to another;

(h) A school is not a program within a school such as Advanced Placement (AP), International Baccalaureate (IB), Exceptional Student Education (ESE) or Career Academy as defined in Section 1003.02(4), F.S.;

(i) A charter school is approved and has an executed contract with the district; and

(j) Any other factors regarding a school’s student population, administrators, faculty, facility or education programs relevant to the standard for the award of a MSID number as set forth above.

(5) Department review of existing MSID numbers.

(a) The Department shall review existing MSID numbers, and when a school no longer meets the criteria set forth in subsection (4) of this rule, the Department shall notify the district superintendent in writing.

(b) Prior to revocation of the number, the district shall be afforded a minimum of thirty (30) calendar days to provide information to the Department to support maintaining the MSID number assigned to the school. This information shall include a completed Florida Department of Education Master School Identification (MSID) Application Form, form number MSID01.

(c) The Department is authorized to request information from school districts in order to conduct the review of MSID numbers, and districts shall comply with written requests from the Department for information within thirty (30) calendar days. The district superintendent may submit a written request to the Department for an extension of time. The written request must be received by the Department within thirty (30) calendar days from the Department’s original request for the information. The Department shall notify the district superintendent in writing of the approval or denial of an extension.

(d) The Department shall review all information a district provides in determining whether a school meets the standard set forth in subsection (4) of this rule.

(e) Where the district has not provided documentation demonstrating that the school meets the criteria set forth in subsection (4) of this rule, the Department shall revoke the school’s MSID number and notify the district superintendent in writing.

(6) District responsibilities.

(a) Any change to the information required in Sections A-F of a MSID application, form number MSID01, requires the district to submit a MSID form with updated information within thirty (30) calendar days.

(b) A district shall submit all correspondences to the Department regarding MSID numbers to the Florida Department of Education, Deputy Commissioner, Division of Accountability, Research and Measurement, Turlington Building, Suite 844, 325 West Gaines Street, Tallahassee, Florida 32399 or [e-mail].

Rulemaking Authority 1001.02(2)(n), 1008.385(3) FS. Law Implemented 1008.385(2)(a) FS. History–New___________.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Juan Copa, Deputy Commissioner, Accountability, Research, and Measurement

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Pam Stewart, Commissioner, Department of Education

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: January 14, 2014

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: November 19, 2013