Department of Education, University of South Florida

 

DEPARTMENT OF EDUCATION

University of South Florida

Campus-Wide Energy Management & Monitoring System

NOTICE TO PROFESSIONAL FIRMS REQUEST FOR PROPOSALS

The University of South Florida St. Petersburg (USFSP), announces the professional services required for the following discipline:

Campus Wide Sub-Metering Equipment and Energy Monitoring Software

PROJECT DESCRIPTION: USFSP has a need for campus wide sub-metering equipment and energy management software. The University is interested in collecting energy data, processing and displaying the information for all levels of users, producing educational displays for gaining knowledge and positively influencing energy use behavior, and finally producing actionable items. The systems must have the ability to scale up from a single pilot building project, to a campus wide system. The project must be able to scale up using the levels listed below. Each level must be able to provide the services of the previous level and be scalable with future projects. Levels should be one time cost only unless otherwise noted.

LEVEL 1 – Residence Hall One (RHO) – Six (6) sub-electric meters and basic graphics:

Option 1:

Install utility grade meters(s) using BACnet communication protocol, to collect, transmit and display date for the residence room panels for the 2th through 6th floors, and the Main Distribution Panel (MDP) for the building. Provide simple graphics: basic building layout, today’s usage versus yesterday’s usage and this week’s versus last week’s usage. Save data for future use. This should be a one-time cost.

LEVEL 2 - Residence Hall One (RHO) – Advanced Dashboard and Smart Phone access

In addition to the level above, provide web based custom energy dashboard, smart phone, and campus digital kiosks accessibility. This should be a one-time cost:

a. Current date, time and weather.

b. Floor by Floor Comparison.

c. Energy usage comparisons per day, week, month and year.

d. Convert energy savings to relatable energy use, such as energy to cook number of hamburgers.

e. Compare to existing utility data for first year of operation.

f. In subsequent years compare to collected data.

g. System must be scalable for future buildings.

h. Display reduced energy use from previous time periods.

i. Design and up to two revisions.

j. Save data for future use.

k. The following links are some sample dashboards:

i. https://www.idashboards.com/live-dashboard-examples/

ii. https://www.qagraphics.com/energy-dashboards/

LEVEL 3 – Campus Sub-Meter installations

In addition to levels above, provide the addition of new utility grade sub-meter with BACnet communication protocol for each service listed in the table below. Yes means need new sub-meter. No means no utility available at this building. Exiting means there is an existing sub-meter installed at the building and only collection of data from this sub-meter is needed. This should be a one-time cost:

Sub-Metering: The table below outlines the required metering for buildings across USFSP campus:

 

Building	New Electric sub-meter needed	New Potable Water sub-meter needed	New Chilled Water sub-meter needed	Notes
BARNES AND NOBLE, AND PARKING GRAGE	Yes MDP in North East electrical room	Yes	No DX only	-
BAYBORO HALL	Yes MDP at North-East Electrical Room	Yes At South-East side of building	Yes At penthouse	-
COLLEGE OF BUSINESS	Existing	Yes	Existing	-
COQUINA HALL	Yes MDP at North East electrical room	Yes At West side of building	Yes At penthouse	-
CENTRAL UTILITY PLANT	Yes Three (3) required	Yes	Existing	-
DAVIS HALL	Yes At North-West electrical room	Yes At South-West side of building	Yes Two (2) Required in penthouses	-
HARBOR HALL	TBD	TBD	TBD	-
POYNTER LAB	Yes MDP in electrical room	Yes At West side of building	Yes	Priority
RESIDENCE HALL ONE	Yes, MDP and 5 floors	Yes	Existing	Priority
STUDENT LIFE CENTER	Yes MDP Elec. Rm. 1901D	Yes	(2) Existing, Onicon System 10 Mech. Rm. 1305 and Mech. Rm. 1901C	Tie in new and existing hardware
SCIENCE AND TECH BUILDING (STG)	Yes MDP Elec. Rm 108	Yes	(2) Existing, Onicon System 10 Mech Rm. 116	Tie in new and existing hardware
SOLAR PANELS	(3) Existing Accuenergy 9100 meter	No	No
UNIVERSITY STUDENT CENTER	Existing E-MonD-Mon	Yes, replace existing 2” analog	Eixting Onicon System 10	Tie in new and existing hardware

LEVEL 4 – Campus – Advanced Dashboard and Smart Phone access

In addition to levels above, expand the dashboard listed in Level 2 above and smart phone access to include all buildings listed in the table above. This should be a one-time cost.

LEVEL 5 – Advanced Diagnostics and Analysis

In addition to levels above, provide the following advance diagnostics and analysis. This may require an annual contract and must be made clear if so, and more than a onetime cost:

a. Collect available data on campus including new sub-meters, existing sub-meter, and existing building automation system points.

b. Weather normalization of energy use data.

c. Payback times and dollars based on energy savings.

d. Shared cost savings.

e. Actionable service items.

f. Demand charge energy use savings alerts.

g. Automated alerts.

USFSP has a joint budget of approximately $200,000 that is comprised of the student’s Green Fund and USFSP Administration’s fund. Proposals shall lay out the company’s services based off the budget.

INSTRUCTIONS: Firms desiring to provide the energy metering services for the USF St. Petersburg Campus are required to submit one (1) original submittal and six (6) spiral bound copies of a letter of interest a completed “USF Professional Qualifications Supplement (PQS) for Energy Metering Services dated January 2017 and any required or additional information within proposal limits as required in the “Submittal Requirements” of the Project Fact Sheet and the Professional Qualifications Supplement under General Instructions.

Submittals that do not comply with these requirements or do not include the requested information may not be considered. Submittals are part of the public record and no submittal material shall be returned. Applications in any other format or form may not be considered. The University of South Florida “Professional Qualifications Supplement dated January 2017” and the Project Fact Sheet may be obtained electronically by contacting:

Mr. Brian Pullen

[e-mail]

Sustainability Planner

University of South Florida St. Petersburg

140 7th Avenue South TER 100

St. Petersburg, FL 33701

Telephone: [phone]

Any project information and/or requests for clarifications prior to selection of finalists for interviews must be requested by email NO LATER than Wednesday February 8, 2017 to Brian Pullen, [e-mail].

Final materials are to be submitted to the attention of: Brian Pullen (info previously listed) by Tuesday, February 14th, 2017@ 3:00 p.m. ET.

PRE-SUBMITTAL MEETING: All interested firms are encouraged to attend the Pre-Submittal meeting to be held on Thursday, February 2nd, 2017@ 11:00am ET at the USFSP Campus, Davis Hall, Room 130, 140 7th Ave. S., to review the scope and requirements of this project. Directions and parking information can be obtained: http://www.usfsp.edu/visit/. Daily parking permits can be obtained in Bayboro Hall, Room 132.

SUBMITTAL REQUIRMENTS: Submittals are not to exceed twenty (20) double-sided (information on front and back), 8 1/2” x 11”, sheets with consecutively numbered pages (two pages per sheet, not to exceed a total of 40 numbered pages), including the “USF Professional Qualifications Supplement for Energy Metering dated January/February 2017 form, the letter of interest, submittal requirements as listed below in the following sections and any additional information, but excluding cover sheets, divider pages (does not include promotional material) and Joint Venture Agreements. Number each page consecutively.

The submittals are to have no hard covers, no laminated sheets, and no plastic dividers. Card stock cover sheets and section divider sheets are acceptable.

The submittals are to be spiral bound with plastic comb or spiral type binding.

Please Type

Any proposal exceeding 20 double-sided pages may be penalized.

The information in the submittal shall be provided in the following SECTION and ORDER, and shall be in adherence with the requirements and instructions of the Fact Sheet and PQS:

SECTION 1: Letter of Interest

SECTION 2: Completed and signed Professional Qualifications Supplement for Energy Metering dated January 2017.

SECTION 3: LICENSES, CERTIFICATES, etc.

Copies of applicant’s professional license, applicants corporate charter certificate, etc.

SECTION 4: Experience and Ability Information:

a. Provide an organizational chart that identifies all personal that will be involved.

b. Provide a brief summary, in bullet format, of your Team’s experience and ability with minor projects, including addressing the Selection Criteria, Items 1,2, and 3 of the Fact Sheet, in responding within a limited timeframe and in a customer service manner to meet project needs; and in developing studies.

c. If desired, provide additional information on related experience projects (nor more than 10) that are included in the PQS.

e. Provide a resume that provides experience, ability and qualifications for key personnel.

SECTION 5: Design Ability Information:

a. Provide a brief summary, in a bullet format, your Team’s design ability and its application to this project.

SECTION 6: Supplemental information (if applicable):

a. Projects “on hold” Letter(s) (if applicable and noted in Section 5a of the PQS)

b. Joint Venture Agreement information (if applicable) per instructions in PQS.

c. Other as applicable.

SELECTION CRITERIA: Selection of finalists for interview will be made on the basis of professional qualifications, including experience and ability, design ability, past performance, workload and services to be within budget. As part of the University of South Florida’s strategic plan, USF made a commitment to foster a diverse community distinguished by a shared purpose, collaboration, open and timely communication, mutual respect, trust and inclusiveness. Proposals should align with the following documents and rating tools set forth by USFSP: Association for the Advancement of Sustainability in Higher Education’s Sustainability Tracking Assessment and Rating System (AASHE-STARS), USFSP Master Plan and Strategic Plan, Greenhouse Gas (GHG) and Climate Action Plan (CAP). Finally, the system may need to be auto demand response and smart-grid ready.

Evaluation of Experience and Ability shall include consideration of the following criteria: The engineer must submit, and address in writing, the following criteria in the order shown below:

1.Firm’s experience with service contracts for energy projects ranging from $1,000 to $ 2,000,000 requiring metering/dashboard installation.

2.Firm’s capability to respond within a limited timeframe and to efficiently coordinate the various consultants to meet the University’s project schedule (ie., semester break work, end of year funds, etc.). Describe your customer service philosophy for energy metering work, as it would relate to the user (students, various departments, initiative energy programs, etc.), to include both the design phase and the construction phase for each project.

3.Firm’s ability to answer the vendor specific questions set forth by USFSP. Please refer to the addendum section