The purpose of this amendment is to modify the Library Cooperative Grant, the Library Services and Technology Act Grant, the State Aid to Libraries Grant, the Public Library Construction Grant, the Community Libraries in Caring Grant, the Florida ...

DEPARTMENT OF STATE
Division of Library and Information Services

RULE NO.: RULE TITLE:
1B-2.011: Library Grant Programs
PURPOSE AND EFFECT: The purpose of this amendment is to modify the Library Cooperative Grant, the Library Services and Technology Act Grant, the State Aid to Libraries Grant, the Public Library Construction Grant, the Community Libraries in Caring Grant, the Florida Library Literacy Grant program, and the Community and Library Technology Access Partnership Grant program rules.
SUMMARY: The Library Cooperative Grant program guidelines will be updated to reflect a change to the funding formula and allocation of counties, and to incorporate the Department of State’s grant noncompliance policy. These revisions will also update requirements in the grant agreement.
The Library Services and Technology Act Grant program guidelines will be updated to require submission of applications in the electronic Florida Libraries and Grants system, describe the application components, and outline the revised evaluation criteria. These revisions will also update requirements in the grant agreement.
The State Aid to Libraries Grant program guidelines will be updated to require reporting by grant recipients on subsequent years’ expenditure of grant funds, allow for the carryover of the balance of any State Aid grant funds until expended and to incorporate the Department of State’s grant noncompliance policy. These revisions will also update requirements in the grant agreement.
The Public Library Construction Grant program guidelines will be updated to incorporate the Department of State’s grant noncompliance policy. These revisions will also update requirements in the grant agreement.
The Community Libraries in Caring Grant program guidelines will be updated to incorporate the Department of State’s grant noncompliance policy. These revisions will also update requirements in the grant agreement.
This revision will repeal the Florida Library Literacy Grant program and the Community and Library Technology Access Partnership Grant program rules.
SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:
The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the agency.
Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.
RULEMAKING AUTHORITY: 257.14, 257.15, 257.191, 257.193 FS.
LAW IMPLEMENTED: 257.16, 257.17, 257.171, 257.172, 257.18, 257.25, 257.191, 257.192, 257.193, 257.41, 257.42 FS.
IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE HELD AT THE DATE,TIME AND PLACE SHOWN BELOW(IF NOT REQUESTED, THIS HEARING WILL NOT BE HELD):
DATE AND TIME: February 21, 2012, 2:00 p.m. – 4:00 p.m.
PLACE: Room 307, Division of Library and Information Services, R.A. Gray Building, 500 S. Bronough Street, Tallahassee, FL
Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 5 days before the workshop/meeting by contacting: Marian Deeney, by mail at R.A. Gray Building, 500 South Bronough Street, Tallahassee, FL 32399-0250 or by email at [e-mail]. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice). If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Marian Deeney, by mail at R.A. Gray Building, 500 South Bronough Street, Tallahassee, FL 32399-0250 or by email at [e-mail]

THE FULL TEXT OF THE PROPOSED RULE IS:

1B-2.011 Library Grant Programs.

(1) This rule provides procedures for library grant programs administered by the Division of Library and Information Services (Division). Each program shall be governed by guidelines which contain information on eligibility requirements, application review procedures, evaluation and funding criteria, grant administration procedures, if applicable, and application forms. All grant awards shall be subject to final approval by the Secretary of State.

(2) Applicants for grants shall meet the eligibility and application requirements as set forth in the following guidelines for each grant program:

(a) The State Aid to Libraries Grant Guidelines and Application, effective 4-1-98, amended 11-20-01, amended 12-28-03, amended 2-21-07, amended 4-1-10, amended xx-xx-xx; which contain guidelines and application forms, State Aid to Libraries Grant Application (Form DLIS/SA01), effective 4-1-98, amended 12-28-03, amended 4-1-10; State Aid to Libraries Grant Application – Multicounty Library (Form DLIS/SA02), effective 4-1-98, amended 12-28-03, amended 4-1-10; Grant Agreement, effective 12-28-03, amended 4-1-10, amended xx-xx-xx; Certification of Credentials – Single Library Administrative Head (Form DLIS/SA03), effective 4-1-98, amended 12-28-03, amended 4-1-10; State Aid to Libraries Grant Application – Summary Financial Report (Form DLIS/SA04), effective 4-1-98, amended 12-28-03, amended 4-1-10; State Aid to Libraries Required Documents Checklist (Form DLIS/SA05), effective 4-1-10.

(b) The Library Construction Grant Guidelines and Application, effective 4-1-98, amended 2-14-99, amended 1-9-03, amended 2-21-07, amended xx-xx-xx; which contain instructions, grant application (Form DLIS/PLC01), effective 4-1-98, amended 2-14-99, amended 4-4-00, amended 12-18-00, amended 1-9-03; Payment Request #1 (Form DLIS/PLC02) effective 1-9-03; Payment Request #2 (Form DLIS/PLC03) effective 1-9-03; Payment Request #3 (Form DLIS/PLC04) effective 1-9-03; Payment Request #4 (Form DLIS/PLC05) effective 1-9-03; and Closeout Report (Form DLIS/PLC06) effective 1-9-03; and Grant Agreement effective xx-xx-xx;.

(c) The Library Cooperative Grant Guidelines and Application, effective 4-1-98, amended 1-24-2008, amended xx-xx-xx; which contain instructions and application (Form DLIS/LCG01), effective 4-1-98, amended 4-4-00, amended 1-24-2008; Mid-Year Report (Form DLIS/LCG02) effective 1-24-08,; Annual Report Form (Form DLIS/LCG03) effective 1-24-08,; Annual Statistical Report Form for Multitype Library Cooperatives (Form DLIS/LCG04), effective 4-1-98, amended 4-4-00, amended 1-24-2008, amended xx-xx-xx; Grant Agreement (Form DLIS/LCG05), effective 1-24-08, amended xx-xx-xx; and the FLIN Manual, effective 1-24-08.

(d) The Library Services and Technology Act Grant Guidelines and Application, effective 4-1-98, amended 2-14-99, amended 11-20-01, amended 4-21-10, amended xx-xx-xx; which contain instructions and application (Form DLIS/LSTA01), effective 4-1-98, amended 2-14-99, amended 4-4-00, amended 12-18-00, amended 11-20-01, 4-21-10; Mid-Year Report (Form DLIS/LSTA02), effective 2-14-99, amended 4-4-00, amended 12-18-00, amended 11-20-01, 4-21-10, Annual Report (Form DLIS/LSTA03), effective 4-4-00, amended 12-18-00, amended 11-20-01, 4-21-10; and Grant Agreement, effective 4-21-10, amended xx-xx-xx.

(e) The Florida Library Literacy Grants Guidelines and Application, effective 4-4-00, amended 11-20-01 which contain instructions and application (Form DLIS/FLL01), effective 4-4-00, amended 11-20-01; Mid-Year Report (Form DLIS/FLL02), effective 4-4-00, amended 11-20-01; and Annual Report (Form DLIS/FLL03), effective 4-4-00, amended 11-20-01.

(f) The Community and Library Technology Access Partnership Grants Guidelines and Application which contain instructions and application (Form DLIS/CLTA01), effective 12-18-00; and Annual Report (Form DLIS/CLTA02), effective 12-18-00.

(e)(g) The Community Libraries in Caring Program Application, effective 11-16-04, amended xx-xx-xx,; which contains instructions and application (Form DLIS/CLIC01), effective 11-16-04; Annual Report (Form DLIS/CLIC02), effective 11-16-04; and Grant Agreement (Form DLIS/CLIC03), effective 11-16-04, amended revised 2-21-06, amended 2-21-07, amended xx-xx-xx.

(3) Guidelines and forms in this rule are incorporated by reference and may be obtained from the Director of the Division, Florida Department of State, Division of Library and Information Services, R.A. Gray Building, 500 South Bronough, Tallahassee, Florida 32399-0250.

(4) The Division of Library and Information Services will waive the financial matching requirements on grants for rural communities that have been designated in accordance with Sections 288.0656 and 288.06561, F.S. Eligible communities applying for Library Services and Technology Act grants, Florida Library Literacy Grants, and Library Construction grants must request waiver of matching requirements at the time of grant application.

(5) This section supersedes Chapters 1B-3 and 1B-5, F.A.C.

Rulemaking Authority 257.14, 257.191, 257.192, 257.24, 257.41(2) FS. Law Implemented, 257.12, 257.15, 257.16, 257.17, 257.171, 257.172, 257.18, 257.191, 257.192, 257.195, 257.21, 257.22, 257.23, 257.24, 257.25, 257.40, 257.41, 257.42 FS. History–New 1-25-93, Amended 7-17-96, 4-1-98, 2-14-99, 4-4-00, 12-18-00, 11-20-01, 3-20-02, 1-9-03, 12-28-03, 11-16-04, 2-21-06, 2-21-07, 1-24-08, 4-1-10, 4-21-10,________.

NAME OF PERSON ORIGINATING PROPOSED RULE: Marian Deeney
NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Judith A. Ring
DATE PROPOSED RULE APPROVED BY AGENCY HEAD: December 21, 2011
DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAW: October 14, 2011 and October 28, 2011