To promulgate new rules relating to Space Florida’s policies for reimbursement of travel and entertainment expenses.

SPACE FLORIDA

RULE NO: RULE TITLE
57-50.001: General
57-50.002: Approval of Travel and Entertainment Expenses
57-50.003: Authority of the President to Make Advance Payment for Travel
PURPOSE AND EFFECT: To promulgate new rules relating to Space Florida’s policies for reimbursement of travel and entertainment expenses.
SUMMARY: To promulgate new rules relating to Space Florida's policies for reimbursement of travel and entertainment expenses.
SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS: No Statement of Estimated Regulatory Cost was prepared.
Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.
SPECIFIC AUTHORITY: 331.310(1)(j), (2)(a), (d), 331.3101 FS.
LAW IMPLEMENTED: 331.310(1)(j), (2)(a), (d), 331.3101 FS.
IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE SCHEDULED AND ANNOUNCED IN FAW.
Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 7 days before the workshop/meeting by contacting: Deb Spicer, [phone], x-243. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Deb Spicer, [phone], x-243

THE FULL TEXT OF THE PROPOSED RULE IS:

57-50.001 General.

This chapter establishes the rules regarding the reimbursement of business clients, guests, and authorized persons as defined in Section 112.061(2)(e), Florida Statutes, and direct payments to third-party vendors:

(1) For travel expenses of such business clients, guests, and authorized persons incurred in connection with the performance of Space Florida’s statutory duties, and for travel expenses incurred by state officials and state employees while accompanying such business clients, guests, or authorized persons or when authorized by the Board of Directors or its designee.

(2) For entertainment expenses of such guests, business clients, and authorized persons incurred in connection with the performance of Space Florida’s statutory duties.

Specific Authority 331.310(1)(j), (2)(a), (d), 331.3101 FS. Law Implemented 331.310(1)(j), (2)(a), (d), 331.3101 FS. History–New ________.

 

57-50.002 Approval of Travel and Entertainment Expenses.

(1) All travel and entertainment expenses must be authorized and approved by the President, Chief Financial Officer, or their designees. Complete explanation and justification must be shown on the expense voucher or attached thereto.

(2) Travel and entertainment expenses of guests, business clients, and authorized persons shall be limited to those expenses necessarily incurred by them in the performance of a public purpose authorized by law to be performed by Space Florida and must be within the limitations prescribed by Space Florida.

(3) The reimbursement policy for travel and entertainment expenses, incorporated by reference herein, can be requested from Space Florida by submitting a written request to the Vice President, Communications, Government and External Affairs, or their designee, at the headquarters office located at MS: SPFL Bldg., M6-306, Room 9030, State Road 405, Kennedy Space Center, FL 32899.

Specific Authority 331.310(1)(j), (2)(a), (d), 331.3101 FS. Law Implemented 331.310(1)(j), (2)(a), (d), 331.3101 FS. History–New ________.

 

57-50.003 Authority of the President to Make Advance Payments for Travel.

The President, Chief Financial Officer, or their designees, may make, or authorize the making of, advances to cover anticipated costs of travel to guests, business clients, and authorized persons. Such advancements may include the costs of subsistence and travel of any person transported in the care or custody of the guests, business clients, and authorized persons in the performance of his or her duties.

Specific Authority 331.310(1)(j), (2)(a), (d), 331.3101 FS. Law Implemented 331.310(1)(j), (2)(a), (d), 331.3101 FS. History–New ________.

NAME OF PERSON ORIGINATING PROPOSED RULE: Desiree Mayfield, [phone], x-237
NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Steven Kohler
DATE PROPOSED RULE APPROVED BY AGENCY HEAD: September 25, 2008
DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAW: February 29, 2008