The purpose of the proposed changes to Rule Chapter 12-21, F.A.C., is to: (1) change the title of the rule chapter to “Warrants, Jeopardy, and Post-Warrant Collections,” to reflect the scope of the chapter, as revised; (2) provide in the rule ...

 

DEPARTMENT OF REVENUE

RULE NOS.:RULE TITLES:

12-21.001Scope

12-21.0015Definitions

12-21.002Warrant and Instructions for Levy

12-21.005Seizure of Property Under Jeopardy

12-21.007Seizure of Property Without Jeopardy

12-21.010Manner and Conditions of Sale of Property

12-21.040Satisfaction of Tax Warrants and Liens

12-21.050Public Use Forms

12-21.201Scope

12-21.202Definitions

12-21.203Notification to Custodians; Custodial Responsibilities

12-21.204Issuance of Notice of Intent to Levy; Procedures

12-21.205Departmental Levy on Frozen Assets; Procedures

12-21.208Withholding of Vendor Payments

PURPOSE AND EFFECT: The purpose of the proposed changes to Rule Chapter 12-21, F.A.C., is to: (1) change the title of the rule chapter to “Warrants, Jeopardy, and Post-Warrant Collections,” to reflect the scope of the chapter, as revised; (2) provide in the rule chapter the current procedures used by the Department in warrant, jeopardy, and post-warrant collections situations; (3) eliminate unnecessary references to forms and obsolete provisions; and (4) update and incorporate into the rule chapter applicable provisions of Rule 12A-1.090, F.A.C., Tax Liens, Garnishment and Jeopardy Assessments, which will be repealed.

SUMMARY: The proposed changes to Part I (Warrants, Liens, Jeopardy, and Levy, Seizure, and Sale of Property) of Rule Chapter 12-21, F.A.C., Rules 12-21.001 through 12-21.050, F.A.C.: (1) change the title of the chapter part to more accurately reflect the scope of Part I of the chapter; (2) provide that the scope of the rule chapter covers instances in which the Department issues a warrant with regard to any tax it administers; (3) provide that delegations of authority authorized by the Executive Director of the Department to issue, satisfy, cancel, or amend warrants and judgment lien certificates, to issue and release jeopardy assessments and related warrants and judgment lien certificates, to issue an execution to a sheriff, and to levy, freeze, or sell a taxpayer’s property will be in writing, signed by the Executive Director, and maintained by the agency clerk in the Office of the General Counsel; (4) provide definitions of terms applicable to the entire rule chapter; (5) clarify when the Department will issue a warrant and file a judgment lien certificate; (6) update provisions to reflect the current provisions of Chapter 55, F.S. (Judgments), regarding the filing of a judgment lien certificate with the Department of State to obtain a lien upon a taxpayer’s personal property; (7) provide the duration of the Department’s lien; (8) clarify when the Department will consider jeopardy to the revenue to exist, and state what factors the Department will consider in determining whether collection will be jeopardized by delay; (9) provide the notice requirements and review rights with regard to a notice or finding of the facts constituting jeopardy to the revenue, pursuant to Section 213.732, F.S.; (10) repeal as unnecessary Rule 12-21.007, F.A.C., Seizure of Property Without Jeopardy; (11) clarify and update provisions regarding the manner and conditions of sale of taxpayer property; (12) clarify and update provisions regarding satisfaction, cancellation, and amendment of warrants and judgment liens; and (13) repeal the adoption of forms in Rule 12-21.050, F.A.C., Public Use Forms, that do not meet the definition of a “rule” in Section 120.52(15), F.S., as unnecessary.

The proposed changes to Part II (Administrative Garnishment for Unpaid Taxes) of Rule Chapter 12-21, F.A.C., Rules 12-21.201 through 12-21.208, F.A.C.: (1) provide that the scope of Part II of the rule chapter is to implement the provisions of Section 213.67, F.S.; (2) clarify that the Department will exercise the authority to freeze a taxpayer’s assets pursuant to Sections 206.18(4) and 213.758, F.S., at the same time and in the same manner as provided in Section 213.67, F.S., and Part II of this chapter; (3) repeal Rule 12-21.202, F.A.C., Definitions, to eliminate definitions of terms that are provided in Part I of the rule chapter, as amended; (4) update provisions regarding the issuance of a Notice of Freeze to custodians of a delinquent taxpayer’s assets; (5) update provisions regarding the issuance of a Notice of Intent to Levy to delinquent taxpayers; (6) update provisions regarding levying upon a delinquent taxpayer’s assets; and (7) provide procedures for Section 213.67(9), F.S., which authorizes the Department to withhold and levy upon certain payments by the State scheduled to persons with outstanding tax warrants.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: 1) no requirement for the Statement of Economic Regulatory Costs (SERC) was triggered under Section 120.541(1), F.S.; and 2) based on past experiences with administrative rules regarding warrants, judgment lien certificates, jeopardy assessments, and administrative garnishment for unpaid taxes and rules of this nature, the adverse impact or regulatory cost, if any, does not exceed nor would exceed any one of the economic analysis criteria in a SERC, as set forth in Section 120.541(2)(a), F.S.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 198.08, 199.202, 202.26(3), 212.18(2), 213.06(1) FS.

LAW IMPLEMENTED: 55.10, 55.202, 55.204, 56.27, 95.091, 198.01, 198.20, 198.22, 198.33, 199.262, 201.16, 202.11, 202.33, 202.35, 202.36, 206.01, 206.075, 206.18, 206.97, 206.9835, 206.9915, 211.01, 211.125, 211.33, 212.02, 212.12, 212.14, 212.15, 213.67, 213.69, 213.73, 213.731, 213.732, 213.733, 213.74, 213.75, 213.758, 220.03, 220.813, 220.819, 220.827, 220.829, 336.021, 336.025, 403.718(3)(a), 403.7185(3)(a), 443.131(3)(g), 443.1316, 538.11, 624.5092, 681.117 FS.

A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW:

DATE AND TIME: November 13, 2013, 2:00 p.m.

PLACE: 2450 Shumard Oak Boulevard, Building One, Room 1220, Tallahassee, Florida

Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 48 hours before the workshop/meeting by contacting: Tammy Miller at [phone]. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Thomas Butscher, Assistant General Counsel, Department of Revenue, P.O. Box 6668, Tallahassee, Florida 32314-6668, telephone: [phone]

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

PART I WARRANTS, LIENS, JEOPARDY, AND LEVY,

SEIZURE, AND SALE OF PROPERTY

 

12-21.001 Scope; Delegation of Authority.

(1) This chapter covers instances all cases in which the Department issues a warrant with regard to any tax it administers tax assessments, whether or not final, proceed to levy and seizure of taxpayers' property by the Sheriff. The filing of a warrant and associated judgment lien certificate establish the State of Florida’s interest and priority as a creditor. Parts I and II of this chapter indicate when the Department will take additional enforcement actions. This chapter also applies to all sales of seized property made by the Department pursuant to Section 213.73, F.S.

(2) The Executive Director of the Department is authorized to issue a delegation of authority setting forth those positions that are authorized to issue, satisfy, cancel, amend, release, in whole or in part, or withdraw warrants, and to subordinate the Department’s lien, to issue and release jeopardy assessments and related warrants, to issue an execution to a sheriff, and to freeze, levy, or sell a taxpayer’s property. Any such delegation will be in writing, signed by the Executive Director. Copies of written delegations of authority are maintained on file with the agency clerk in the Office of the General Counsel.

Rulemaking Specific Authority 198.08, 72.011(2), 120.54(1), 199.202, 202.26(3), 212.18(2), 213.06(1) FS. Law Implemented 55.10, 55.202, 55.204, 56.27, 198.20, 198.22, 198.33, 199.262, 201.16, 202.33, 202.36, 206.075, 206.18, 206.97, 206.9835, 206.9915, 207.014, 211.125, 211.33, 212.14, 212.15, 213.67, 213.69, 213.73, 213.731, 213.732, 213.733, 213.74, 213.75, 213.758, 220.827, 220.829, 336.021, 336.025, 403.718(3)(a), 403.7185(3)(a), 443.1316, 538.11, 624.5092, 681.117 FS. History–New 7-1-88, Amended_________.

 

12-21.0015 Definitions.

For the purposes of this Chapter, the following terms and phrases are defined as:

(1) “Assets” means any personal property, credits, or debts, owned by or owed to a delinquent taxpayer, excluding wages. For the purposes of Part I of this Chapter, “assets” also includes real property.

(2) “Custodian” means any person, as defined in Section 212.02(12), F.S., the Federal Government, or any agency or instrumentality of the Federal Government, having control or possession of any assets owned by, or owed to, any delinquent taxpayer.

(3) “Delinquent taxpayer” means any taxpayer that has been notified of any tax, fee, surcharge, penalty, interest, administrative fees, or costs of collection owed to the Department, and the time period for disputing the debt has expired.

(4) “Department” means the Florida Department of Revenue.

(5) “Final resolution” means that all review rights have been exhausted or expired.

(6) “Intangible personal property” means all personal property which is not in itself intrinsically valuable, but which derives its chief value from that which it represents, such as:

(a) All stocks or shares of incorporated or unincorporated companies, business trusts, and mutual funds;

(b) All notes, bonds, and other obligations for the payment of money; or,

(c) Money, including United States legal tender, certificates of deposit, cashier’s and certified checks, bills of exchange, drafts, the cash equivalent of annuities and life insurance policies, and similar instruments.

(7) “Personal property” means intangible personal property or tangible personal property.

(8) “Tangible personal property” means tangible personal property as defined in Section 212.02(19), F.S.

(9) “Wages” means all remuneration for employment paid or owed to a taxpayer (and the cash value of all remuneration paid in any medium other than cash), including salaries, hourly wages, commissions, bonuses, back pay awards, and tips or gratuities received while performing services which constitute employment.

(10) “Warrant” includes any tax warrant, notice of lien, or other warrant issued to secure payment of delinquent taxes, fees, or surcharges, together with the interest, penalties, administrative fees, and costs of collection.

Rulemaking Authority 198.08, 199.202, 202.26(3), 212.18(2), 213.06(1) FS. Law Implemented 198.01(1), (3), (10), (11), 201.16, 202.11(4), (8), 202.33, 206.01(1), (10), 206.18, 206.97, 206.9835, 206.9915, 211.01(6), (15), (25), 212.02(5), (12), (19), 213.67, 213.69, 213.73, 213.731, 213.758, 220.03(1)(f), (g), (z), 443.1316 FS. History–New_________.

 

12-21.002 Warrants Warrant and Liens Instructions for Levy.

(1) Warrants. The Department will issue a warrant: Tax warrants and instructions for levy may be issued at the initiation of any office in the Department of Revenue upon the determination that tax liability exists and an assessment has been or is being made thereon. A warrant shall only be so issued based on an assessment. Each tax warrant and instructions for levy, prescribed by the Department, is incorporated by reference in Rule 12-21.050, F.A.C.

(a) When an assessment has been made and collection efforts have been unsuccessful;

(b) When an assessment is made pursuant to the provisions of Sections 202.35(3), 202.36(1), 206.18(1) and (2), 212.12(5)(b), 212.14(1), 213.758, or 220.813, F.S.; or

(c) When any tax becomes delinquent and is in jeopardy. When jeopardy is asserted in or with an assessment, the Department will proceed in the manner specified for jeopardy assessment in Section 213.732, F.S., and Rule 12-21.005, F.A.C. However, when jeopardy is asserted in or with an assessment for reemployment tax imposed under the authority of Chapter 443, F.S., the Department will proceed as provided in Section 443.141(3)(g), F.S.

(2) When any tax becomes delinquent, but there is no jeopardy, the Department must provide the taxpayer 30 days notice, informing the taxpayer that a warrant will be issued or notifying the taxpayer that such action is indicated or authorized under the circumstances. Instructions for levy shall be made in the appropriate format consistent with the guidelines of each Sheriff.

(3)(a) Each warrant will be issued for the amount of tax, fees, and surcharges due or estimated to be due, together with the interest, penalties, administrative fees, and costs of collection. The warrant will be directed to the sheriff of those counties of the state in which the delinquent taxpayer’s property or any part thereof may be situated and will be recorded with the appropriate Clerk(s) of the Circuit Court. Upon recording, the warrant becomes a lien in favor of the state upon the taxpayer’s real property in that county in the same manner as a recorded judgment and in the amount indicated by the warrant. If there is jeopardy to the tax, penalty or interest the person issuing the assessment shall give any required notice of jeopardy findings and hold any required jeopardy meeting with the taxpayer.

(b) When a warrant is issued, the Department will also file a judgment lien certificate with the Department of State, pursuant to the provisions of Chapter 55, F.S. Upon filing, the amount of the judgment lien certificate will become a lien upon the delinquent taxpayer’s personal property in this state, wherever located, which is subject to execution.

(c) The lien in favor of the state expires twenty (20) years after the date of the original filing of the warrant. However:

1. Liens for estate taxes arising under the authority of Chapter 198, F.S., are enforceable for twelve (12) years on the gross estate of the decedent, and irrespective of other laws extending such liens, in no event can such liens continue for more than twenty (20) years after the date of death of the decedent, subject to the provisions of Sections 198.22 and 198.33, F.S.;

2. Liens for reemployment assistance tax imposed under Chapter 443, F.S., expire ten (10) years after the date of the original filing of the warrant; and

3.a. Liens for corporate income tax imposed under Chapter 220, F.S., created by an assessment pursuant to a notice of deficiency will expire unless a warrant is filed within five (5) years from the date proceedings in court for review have terminated or the time for initiating such review has expired.

b. Liens for corporate income tax imposed under Chapter 220, F.S., created by assessment pursuant to the filing of a return without payment of the tax, penalty, or interest shown to be due will expire unless a warrant is filed within five (5) years from the date such return was filed.

(d) An action to collect tax cannot be commenced after the expiration of the lien securing payment.

(4) The Department will enter into written agreements to subordinate or release a lien (in whole or in part).

(5)(4) The personal liability of a purchaser or transferee pursuant to Sections 206.18(2), 213.758, and 220.829, F.S., does not create a lien upon such purchaser’s property. Rather, the procedures outlined in this rule chapter must be followed to create and enforce a lien in favor of the state. If the assessment is settled or compromised then the person issuing the assessment shall proceed consistently with the Sheriff's guidelines to release the property from seizure.

Rulemaking Specific Authority 198.08, 72.011(2), 120.54(1), 199.202, 202.26(3), 212.18(2), 213.06(1) FS. Law Implemented 55.10, 55.202, 55.204(2), 95.091(1)(b), 198.20, 198.22, 198.33, 199.262, 201.16, 202.33(3), 202.35, 202.36, 206.075, 206.18, 206.97, 206.9835, 206.9915, 211.125, 211.33, 212.12, 212.14, 212.15, 213.69, 213.73, 213.731, 213.732, 213.758, 220.813, 220.827, 220.829, 213.74, 213.75, 336.021, 336.025, 403.718(3)(a), 403.7185(3)(a), 443.131(3)(g), 538.11, 624.5092, 681.117 FS. History–New 7-1-88, Amended 8-10-92,_________.

 

12-21.005 Seizure of Property Under Jeopardy.

(1) Jeopardy Determinations. Jeopardy will be asserted in or with an assessment if at least one of the following conditions is present: A taxpayer may secure review of a lien or lien and seizure effected under this section by implementing the provisions of subsection (2) of this section, without prejudicing later judicial or administrative proceedings. Jeopardy may be considered to exist where a taxpayer is about to depart from the state, to conceal its property, or to do any other act tending to prejudice or render wholly or partly ineffectual the normal procedures for collection of any amount of tax, penalty, or interest which the Department determines is due, or if the Department otherwise finds that the collection of such amount will be jeopardized by delay. Jeopardy may be considered to exist in the case of billings where the taxpayer has ceased to make regular tax payments and the estimated deficiency is deemed or appears to be substantial. The Department shall issue to the taxpayer a notice of such jeopardy findings.

(a) The Department has cause to believe the taxpayer is about to depart from the state;

(b) The Department has cause to believe the taxpayer is about to do any act tending to prejudice or render wholly or partly ineffectual the normal procedures for collection of any amount of tax, fee, surcharge, penalty, interest, administrative fee, or cost of collection that the Department determines is due;

(c) The Department has cause to believe the taxpayer is concealing or transferring or is about to conceal or transfer its property.

(d) The Department finds that the collection of the amount determined to be due will be jeopardized by delay; or

(e) The taxpayer has ceased to make payments, and the estimated deficiency is substantial for that taxpayer.

(2) In making a determination that the collection of any amount of tax, fee, surcharge, penalty, interest, administrative fee, or cost of collection required to be collected and paid will be jeopardized by delay pursuant to paragraph (1)(d), the Department will consider the following: If any lien or lien and seizure is effected based on jeopardy conditions with or without a final assessment then the originator of the assessment shall immediately notify the taxpayer that the taxpayer shall have an opportunity to appear at a meeting within 10 days and make a written statement of why he believes that some or all of the amount is not due or owed or that no jeopardy to the revenue exists. The issuer of the jeopardy finding shall comply with any other applicable requirements such as Section 214.12(2), F.S., prior to initiating any jeopardy lien or seizure.

(a) The prior history of the taxpayer’s compliance or noncompliance with requirements for reporting and paying any tax; To secure review of a jeopardy lien or lien and seizure, the taxpayer may make a written statement which may include a statement of why he believes no jeopardy exists. The Department may meet informally with the taxpayer before determining whether to release a jeopardy assessment lien or lien and seizure.

(b) The type of business, including the transient or nontransient nature of the business; If the taxpayer makes such a statement under subsection (a) of this section, the Department shall determine within 20 days of receipt of such statement whether or not such jeopardy assessment lien or lien and seizure shall be released and shall send written notice to taxpayer of such determination. However, to conclude review of a jeopardy lien or lien and seizure under this section, no further notice of decision shall be required and the assessment shall be a final assessment when issued. To secure review of an assessment the taxpayer must proceed under the provisions of Rule Chapter 12-6, F.A.C.

(c) The liquidity of assets; If the assessment is not yet final and if it is in protest, then the originator of the assessment shall notify Technical Assistance and Dispute Resolution of any jeopardy seizure. The Department shall instruct the Sheriff regarding the time frames under which the sale is to take place.

(d) The mobility of assets;

(e) The pending sale or transfer of title to assets; or

(f) The financial status of the person or dealer owing the tax, including the existence of money judgments.

(3) A warrant will be issued and recorded simultaneously with or after the issuance of a jeopardy assessment. The procedure in this rule shall be for investigative purposes as specified in Section 120.57(5), Florida Statutes.

(4) Notice and Taxpayer Review Rights. The Department will issue in or with a jeopardy assessment a notice or finding of the specific facts that support a determination that jeopardy to the revenue exists.

(a) This notice informs the taxpayer that:

1. To request a conference with the Department, the taxpayer must contact the office of the Department that issued the jeopardy assessment. The conference must be held within 10 days after issuance of the jeopardy assessment, at a time and place set by the Department.

2. The taxpayer has the opportunity to appear at this conference and make oral and written statements of why the delinquent taxpayer believes no jeopardy exists and why a warrant based upon the jeopardy assessment should be released, if it was recorded.

(b) The conference will be conducted informally and will not be in the nature of a formal evidentiary hearing. The taxpayer may present relevant information, orally or in writing, but discovery and cross-examination will not be allowed. The Department is not required to transcribe the proceedings, but the taxpayer may transcribe the conference at the taxpayer's own expense.

(c) The Department will determine within twenty (20) days after receipt of a taxpayer’s statement whether the warrant based upon the jeopardy assessment should be released in whole or in part. The Department will provide written notice of this determination to the delinquent taxpayer.

(d) When the Department determines, based on the information received at the taxpayer conference, that the warrant based upon the jeopardy assessment should be released in whole or in part, the Department will release or correct the warrant accordingly.

(e) If the Department proceeds to seize or freeze the property of a taxpayer upon a determination of jeopardy:

1. The taxpayer has a right to a meeting with the Department immediately or within 24 hours after requesting such meeting. The Department will determine whether to release the seizure or freeze within 24 hours after the meeting.

2. If the Department does not release the seizure or freeze of property, the taxpayer has the right to request a hearing within five (5) days before the circuit court. The taxpayer and the Department may present evidence with respect to the issue of jeopardy at the hearing. Venue in such an action will lie in the county in which the seizure was effected or, if there are multiple seizures based upon the same assessment, venue will also lie in Leon County.

Rulemaking Specific Authority 198.08, 72.011(2), 120.54(1), 199.202, 202.26(3), 212.18(2), 213.06(1) FS. Law Implemented 198.20, 199.262, 201.16, 202.33(3), 202.36, 206.075, 206.97, 206.9835, 206.9915, 207.014, 211.125, 211.33, 212.14, 212.15, 213.69, 213.73, 213.731, 213.732, 213.733, 213.74, 213.75, 213.758, 220.827, 220.829, 336.021, 336.025, 403.718(3)(a), 403.7185(3)(a), 538.11, 624.5092, 681.117 FS. History–New 7-1-88, Amended_________.

 

12-21.007 Seizure of Property Without Jeopardy.

Rulemaking Specific Authority 72.011(2), 120.54(1), 199.202, 212.18(2), 213.06(1) FS. Law Implemented 199.262, 201.16, 206.075, 206.97, 206.9835, 207.014, 211.125, 212.14, 212.15, 213.69, 213.73, 213.732, 213.74, 213.75, 336.021, 336.025 FS. History–New 7-1-88, Repealed_________.

 

12-21.010 Manner and Conditions of Sale of Property.

(1) Manner and Conditions of Sale of Property. The sale Sale of taxpayer property is shall be authorized only after a tax, fee, surcharge, penalty, interest, administrative fee, or cost of collection final assessment has been issued and all review rights under Chapter 72, F.S., have been exhausted or have expired. Notice of sale will shall be given as provided in Chapter 56, F.S. The Executive Director of the Department of Revenue or the Executive Director’s designee will may determine a minimum price for the sale of which property that shall be sold which is subject to of a levy, and the sheriff will be advised in writing of the minimum price by the Department whenever a levy is made as a result of an execution upon a tax lien. The Department will consider That determination will be at the discretion of the Executive Director or the Executive Director’s designee taking into consideration the value of the property, the extent of the liability, and the expense of making the levy and sale in determining a minimum price. The Sheriff shall be advised in writing of the minimum price for the property. The Sheriff may be appointed the Department's designee under this section.

(2) Should the highest bid for the seized property not equal the minimum price established for such property, at the discretion of the Department will Executive Director or the Executive Director's designee one of the following dispositions shall be made:

(a) Reschedule the The sale may be rescheduled;

(b) Declare the The state to be may be declared the purchaser at the minimum such price upon prior request by a state agency, which state agency will pay costs to the sheriff Sheriff;

(c) Sell the The property may be sold to the highest bidder; or

(d) Release the The property may be released back to the taxpayer if that action is determined to be in the best interests of the state Department.

(3) The manner and conditions of the sale of property seized is shall be governed by the following guidelines:

(a) The sale will may not be conducted in any manner other than by public auction or by public sale under sealed bids. Information concerning time, place, manner, and conditions of the sale will shall be stated in the notice of sale.

(b) Items for sale will shall be offered by individual units, except in cases where similar merchandise may be sold in lots. However, the Department will sell The Executive Director or the Executive Director’s designee shall have the option of selling the seized property in aggregate when it determines that if this method will yield a higher bid total than selling the items by individual units is deemed to bring the highest bid.

(c) Adjournment of sale may not exceed one month. The Any one of the following reasons are is sufficient for adjournment of a sale:

1. Lack of sufficient bids;

2. Inclement weather;

3. Legal challenges to the bidding process;

4. The best interest of the state department; or,

5. A well-founded and good faith belief, based on articulable facts, that collusion in bidding is occurring and is preventing competition or stifling bidding in violation of public policy. If the Department believes such a violation has occurred, it will The Department’s designee may cancel all or some of the bid acceptances determined to be in violation of public policy in this event.

(d) Payments related to seized property must shall be made by cash, cashier’s cashiers check, certified check, or money order.

(e) Upon purchase of seized property when the bid is for $5,000 or less, the payment must shall be made at the time of sale. When the highest bid exceeds $5,000, a 20 percent nonrefundable non-refundable deposit must shall be made at time of sale, and the remaining payment must shall be made before 4:30 p.m on of the next business day. The nonrefundable non-refundable deposit must shall be paid without exception to the Department after other costs are deducted.

(4) Any person whose property has been levied upon may pay the amount due, together with costs and expenses, of the proceeding, if any, to the sheriff Department at any time prior to the sale. Upon and upon such payment, the sheriff Department will appropriately advise the Department Sheriff, will restore the such property to such person, and will shall cease all other proceedings in connection with the levy on the such property from the date of such payment.

Rulemaking Specific Authority 72.011(2), 120.54(1), 198.08, 199.202, 202.26(3), 212.18(2), 213.06(1) FS. Law Implemented 56.27, 198.20, 198.22, 199.262, 201.16, 202.33(3), 202.36, 206.075, 206.97, 206.9835, 206.9915, 207.014, 211.125, 212.14, 212.15, 213.69, 213.73, 213.731, 213.732, 213.74, 213.75, 213.758, 220.827, 336.021, 336.025, 403.718(3)(a), 403.7185(3)(a), 443.1316, 538.11, 624.5092, 681.117 FS. History–New 7-1-88, Amended_________.

 

12-21.040 Satisfaction or Correction of Tax Warrants and Liens.

(1) Upon receipt of full payment for any warrant, execution, or judgment (Form DR-78) filed in public records for any tax administered by the Department, the Department will issue a satisfaction of shall satisfy the lien of record. The Department will record a Satisfaction and Release of Tax Lien satisfaction shall be recorded with the clerk of the circuit court in the county in which the original lien was filed and shall also be recorded in any other public record where the original warrant or a certified copy was recorded, if different from where the original warrant was recorded. The satisfaction of a judgment lien certificate will be accomplished by recording a Judgment Lien Amendment Statement with the Department of State indicating that the Judgment Lien Amendment Statement is a termination of the lien.

(2) The Department will record a Satisfaction and Release of Tax Lien shall satisfy a lien of record filed with the clerk of the court and shall cancel any associated warrant or judgement filed in public records within 30 days of receipt by the Department of payment in full. When payment in full has been tendered by cash, payment will be deemed to have been made when received by the Department. When payment in full has been tendered by certified check, cashier's check, or other guaranteed banking instrument, payment will be deemed to have been made when the instrument is received by the Department, unless cause arises for the Department to believe that the instrument may not be honored or has not been honored. When payment in full has been tendered by personal check, payment will be deemed to have been made when the Department confirms that the check has been deposited as collected funds in the State Treasury.

(3) When The following circumstances apply to instances when the Department has filed a warrant:

(a) If the liability is subsequently satisfied discharged, the Department will shall file a Satisfaction of the warrant;

(b) If no warrant should have been filed, the Department will shall file a Cancellation of the warrant and note therein that the original warrant was filed in error;

(c) If a warrant was justified, but the filed warrant was materially incorrect in some respect as filed, the Department will shall file an amended Amended warrant, which will shall reference the original filing and the erroneous portion, and will shall retain the priority of the original warrant.

(4) If the Department cancels a warrant or files an amended or modified warrant pursuant to subsection (3), the taxpayer may submit a written request that the Department provide a copy of such cancellation, amendment, or modification to a credit agency specified by the taxpayer in his or her request.

Rulemaking Specific Authority 120.54(1), 198.08, 199.202, 202.26(3), 212.18(2), 213.06(1) FS. Law Implemented 198.22, 199.262, 201.16, 202.33(3), 211.125(7), 211.33(7), 212.14, 212.15, 213.73, 213.732, 213.733, 213.758, 220.819, 220.827, 220.829, 336.021, 336.025, 403.718(3)(a), 403.7185(3)(a), 443.1316, 538.11, 624.5092, 681.117 FS. History–New 11-14-91, Amended 6-16-93,___________.

 

12-21.050 Public Use Forms.

Rulemaking Specific Authority 213.06(1) FS. Law Implemented 120.54(1), 213.73, 213.74, 213.75 FS. History–New 8-10-92, Amended 3-31-99, Repealed__________.

 

PART II ADMINISTRATIVE GARNISHMENT FOR UNPAID TAXES

 

12-21.201 Scope.

(1) This part explains the procedures that which will be used by the Department Executive Director of the Department or the Executive Director’s designee, to implement the statutory authority granted in Section 213.67, F.S. These procedures enable the Department to identify and freeze the assets of any taxpayer who owes delinquent taxes, fees, surcharges, penalties, or interest, administrative fees, or costs of collection. These procedures also will be used to levy upon such assets, and collect the delinquent amount owed. The Department will freeze the assets of a delinquent taxpayer pursuant to Section 206.18(4), F.S., using the procedures established in this rule chapter.

(2) Any specific questions or requests for information from any party directly affected by a garnishment procedure shall be directed to the Department office that initiated the procedure.

Rulemaking Specific Authority 72.011(2), 213.06(1) FS. Law Implemented 206.18(4), 213.67, 213.731, 443.1316 FS. History–New 6-16-93, Amended 3-31-99,_________.

 

12-21.202 Definitions.

Rulemaking Specific Authority 72.011(2), 120.54(1), 213.06(1) FS. Law Implemented 213.67 FS. History–New 6-16-93, Repealed_________.

 

12-21.203 Notification to Custodians; Custodial Responsibilities.

(1) To initiate a this garnishment procedure, the Department will send prepare a Notice of Freeze (Form DR-44). This Notice shall be sent by registered mail, personal service, facsimile, electronic data interchange, use of the Internet, or by other electronic means to custodians exercising control or possession of a delinquent taxpayer’s assets. The following employees of the Department are authorized to initiate this administrative garnishment procedure:

(a) The Executive Director or the Deputy Executive Director;

(b) The General Counsel or Deputy General Counsel;

(c) The Senior Program Director, General Tax Administration;

(d) The Program Director, General Tax Administration; and

(e) Any of the following positions within the Compliance Enforcement Process, General Tax Administration:

1. The Process Manager;

2. Regional Managers;

3. Service Center Managers; and

4. Process Group Managers.

(f) Any of the following positions within the Taxpayer Services Process, General Tax Administration:

1. The Process Manager;

2. Revenue Administrator III; and

3. Revenue Specialist Supervisor.

(2) The Notice of Freeze will notice shall state the Department’s authority to initiate the garnishment procedure; specifically identify the delinquent noncompliant taxpayer subject to garnishment; specify the amount of tax, fee, surcharge, penalty, or interest, administrative fees, and costs of collection owed by the taxpayer; indicate the dates during which the freeze of assets is effective; specify the amount of the delinquent taxpayer's assets that which must be frozen by the custodian; and fully describe the custodian's responsibilities pursuant to Section 213.67, F.S., and this rule.

(3) The Notice of Freeze (Form DR-44) informs the custodian of the following that:

(a) The custodian is prohibited from disposing, transferring, or otherwise disposing of returning to the noncompliant taxpayer or other party the specified partial amount or the entire amount of the delinquent such taxpayer’s assets in the custodian's control or possession at the time of receipt of the Notice of Freeze, or any additional assets of which the custodian subsequently acquires control or possession, in any manner whatsoever, during the time period prescribed by the notice this Notice, unless written consent is given authorized by the Department in writing.; The Department will notify each custodian that assets in excess of the amount stipulated in the notice, wherever held, are not subject to the freeze.

(b) The Notice of Freeze is effective as of the date of its receipt, and remains in effect until the Department consents to a transfer or, disposition, or return, or until sixty (60) days have elapsed from the date of its receipt. However, if the delinquent noncompliant taxpayer contests the intended levy in circuit court or under Chapter 120, F.S., within the time period specified under Section 213.67, F.S., the Notice of Freeze will remain in effect effective until a final resolution is achieved. of the contest;

(c) If, during the time period prescribed by this notice Notice, a custodian makes any transfer or disposition of the assets required to be withheld, the custodian will be liable for any indebtedness owed to the Department department by the delinquent noncompliant taxpayer to the extent of the value of the such assets, if the state is unable to recover the indebtedness, solely by reason of the transfer or disposition.

(4) The Notice of Freeze informs the custodian that each Each custodian who receives a Notice of Freeze issued pursuant to this rule Rule must:

(a) Inform the Department in writing, within 5 days of the receipt of the notice, of those specific assets and their value attributable to the delinquent taxpayer that which the custodian controls, possesses, or is owed;

(b) Inform the Department in writing, within 5 days after coming into subsequent possession or control of assets attributable to the delinquent taxpayer; and

(c) Comply with the statutory prohibition against disposing, transferring, or releasing the amount of the delinquent noncompliant taxpayer’s assets that which the Department specified in the Notice of Freeze or that subsequently come into possession or control of the custodian.

(5) Any financial institution receiving a Notice of Freeze issued pursuant to Section 213.67, F.S., and this rule will maintain a right of set-off for any transaction involving a debit card occurring on or before the date of receipt of such notice Notice.

(6) If, during the time period prescribed by this notice Notice, the delinquent noncompliant taxpayer satisfies the delinquent liability for taxes, fees, surcharges, penalties, and interest, administrative fees, or costs of collection, the Department will issue a Notice of Release (Form DR-44R, incorporated herein by reference, dated 10/98). Defaced copies of this form may be obtained by written request to the Florida Department of Revenue, Taxpayer Services, Mail Stop 3-2000, 5050 West Tennessee Street, Tallahassee, Florida 32399-0112. Upon receipt of the Notice of Release, the custodian is no longer prohibited from may transferring transfer, returning return, or disposing dispose of any assets owned, controlled by, or owed to the taxpayer that are in the custodian's possession or control.

(7) The Department will record a warrant prior to initiating a garnishment procedure pursuant to this rule.

Rulemaking Specific Authority 72.011(2), 213.06(1) FS. Law Implemented 206.18(4), 213.67, 443.1316 FS. History–New 6-16-93, Amended 3-31-99, 6-28-00,___________.

 

12-21.204 Issuance of Notice of Intent to Levy; Procedures.

(1) Prior to levying against the assets of a delinquent noncompliant taxpayer for which a Notice of Freeze (Form DR-44) has been issued pursuant to Rule 12-21.203, F.A.C. this rule, the Department will shall send the delinquent such taxpayer, by certified or registered mail or hand-delivery, a Notice of Intent to Levy (Form DR-44I, incorporated herein by reference, dated 10/98). Thirty days or more before the Department may levy, a Notice of Intent to Levy will be given in person or sent to the delinquent taxpayer’s last known address. Defaced copies of this form may be obtained by written request to the Florida Department of Revenue, Taxpayer Services, Mail Stop 3-2000, 5050 West Tennessee Street, Tallahassee, Florida 32399-0112. The notice This Notice informs the delinquent noncompliant taxpayer that the Department intends to levy on the frozen assets held by custodians, as specified in the Notice of Freeze (Form DR-44) already issued to such custodians.

(2) The Notice of Intent to Levy explains (Form DR-44I) shall explain to the delinquent noncompliant taxpayer:

(a) The provisions of Section 213.67, F.S., and this rule chapter regarding the levy and sale of property for collection of delinquent taxes, fees, surcharges, penalties, interest, administrative fees, and costs of collection;

(b) The administrative and judicial appeals available to the delinquent taxpayer, including and the procedures for pursuing such appeals; and

(c) Any alternatives available to the delinquent taxpayer that which will prevent the proposed levy.

Rulemaking Specific Authority 72.011(2), 213.06(1) FS. Law Implemented 213.67, 213.731, 443.1316 FS. History–New 6-16-93, Amended 3-31-99,___________.

 

12-21.205 Departmental Levy on Frozen Assets; Procedures.

(1)(a) If the delinquent noncompliant taxpayer does not, within 21 days after the date of receipt of the Notice of Intent to Levy, pay the delinquent taxes, penalties, and interest, administrative fees, and costs of collection owed as referenced in the Notice of Intent to Levy, or bring lawful action to contest the Notice of Intent to Levy, the Department will levy upon any assets controlled or possessed by the custodians.

(b) If the delinquent noncompliant taxpayer, within 21 days after the date of receipt of the Notice of Intent to Levy, files a lawful action contesting this intended levy pursuant to Chapter 120, F.S., or in circuit court, the Department will issue a Notice of Contested Intent to Levy to the custodian. (Form DR-44C, incorporated herein by reference, dated 10/98). Defaced copies of this form may be obtained by written request to the Florida Department of Revenue, Taxpayer Services, Mail Stop 3-2000, 5050 West Tennessee Street, Tallahassee, Florida 32399-0112. The Department will not proceed to levy on such frozen assets until there is a final resolution in its favor determination is issued.

(c) If the delinquent taxpayer contests the intended levy, the Notice of Freeze will remain in effect until there is a final resolution.

(2) The following procedures will govern the Department's issuance of a Notice of Levy: (Form DR-44L, incorporated herein by reference, dated 10/98). Defaced copies of this form may be obtained by written request to the Florida Department of Revenue, Taxpayer Services, Mail Stop 3-2000, 5050 West Tennessee Street, Tallahassee, Florida 32399-0112.

(a) The Department will not issue a Notice of Levy until at least thirty (30) days after the Department has issued a Notice of Intent to Levy to the delinquent taxpayer Freeze to custodians of a noncompliant taxpayer's assets.

(b) A Notice of Levy will be delivered by registered mail to those custodians who are currently subject to a Notice of Freeze. The Notice of Levy will designate the specific assets to be paid or transferred to the Department, and the manner in which such transfer should occur. Payments to the Department must be made by certified or cashier's check, made payable in U.S. funds to the Florida Department of Revenue.

(c) The following employees of the Department are authorized to sign the Notice of Levy (Form DR-44L) sent to a custodian:

1. The Executive Director;

2. The Deputy Executive Director;

3. The General Counsel or Deputy General Counsel;

4. The Senior Program Director, General Tax Administration;

5. The Program Director, General Tax Administration;

6. Any of the following positions within the Compliance Enforcement Process, General Tax Administration:

a. The Process Manager;

b. Regional Managers;

c. Service Center Managers;

d. Process Group Managers; and

7. Any of the following positions within the Taxpayer Services Process, General Tax Administration:

a. The Process Manager;

b. Revenue Administrator III; and

c. Revenue Specialist Supervisor.

(c)(d) A Notice of Levy will apply:

1. To any credits, other personal property, or debts of the delinquent taxpayer held by a custodian as of the date the notice Notice is received by such custodian that which are not, at the time of the initial Notice of Freeze (Form DR-44), subject to an attachment, garnishment, or execution issued through a judicial process; and

2. To any credits, other personal property, or debts of the delinquent taxpayer of which the custodian subsequently acquires control or possession during the time period prescribed by the Notice of Freeze (Form DR-44).

(3)(a) The assets tangible personal property of any delinquent noncompliant taxpayer that have which has been garnished by the Department are is subject to levy and sale in the same manner as provided in Section 213.69, F.S., and Part I of this rule chapter.

(b) The Department will shall return to the delinquent noncompliant taxpayer any surplus sale proceeds in its possession remaining after all costs, taxes, fees, surcharges, penalties, and interest, administrative fees, and costs of collection have been deducted from such sale.

(4) The Department must bring an action in circuit court to obtain an order compelling compliance with any notice issued under the authority of Section 213.67, F.S.

Rulemaking Specific Authority 72.011(2), 213.06(1) FS. Law Implemented 213.67, 213.731, 443.1316 FS. History–New 6-16-93, Amended 3-31-99,___________.

 

12-21.208 Withholding of Vendor Payments.

(1) This rule explains the procedures used by the Department to implement the authority granted in Section 213.67(9), F.S., that requires the Department to provide the Chief Financial Officer a listing of taxpayers for which warrants are outstanding and for which the Department is authorized to levy upon certain payments.

(2)(a) The Department will request that payments to any person, as defined in Section 212.02, F.S., who provides commodities or services to the State, leases real property to the State, or constructs a public building or public work for the State be withheld by the Chief Financial Office when:

1. The amount of the outstanding warrant is $150 or larger; or,

2. The payment to be withheld represents at least 5 percent of the amount of the outstanding warrant.

(3) The Department will advise the Chief Financial Officer to release payment to a vendor with an outstanding warrant when the vendor is in compliance with a stipulated payment agreement with the Department.

(4) The Department will advise the Chief Financial Officer of the amount of any funds due in excess of the amount of the outstanding warrant that are not subject to withholding.

Rulemaking Authority 213.06(1) FS. Law Implemented 213.67(9) FS. History–New___________.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Thomas Butscher, Assistant General Counsel, Department of Revenue, P. O. Box 6668, Tallahassee, Florida 32314-6668, telephone: [phone]

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Governor and Cabinet

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: September 24, 2013

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: A Notice of Proposed Rule Development was published in the Florida Administrative Weekly on August 31, 2012 (Vol. 38, No. 35, pp. 3560 - 3561), to advise the public of the proposed changes to Rule Chapter 12-21, F.A.C. (Warrants, Jeopardy, and Post-Warrant Collections), and to provide that, if requested in writing, a rule development workshop would be held on September 20, 2012. No request was received by the Department. No written comments were received by the Department.