RULE NO.:RULE TITLE:
1S-2.053Election Results and Precinct-Level Reporting
NOTICE OF CHANGE
Notice is hereby given that the following changes have been made to the proposed rule in accordance with subparagraph 120.54(3)(d)1., F.S., published in Vol. 41 No. 145, July 28, 2015 issue of the Florida Administrative Register.
1S-2.053 Election Results, Precinct-Level Election Results, Voting History, and Reconciliation Reporting.
Section (3)(b) has changed as follows:
(b) Transmission. After the polls close on the day of the election, the Supervisor on behalf of the county canvassing board shall transmit the summary election results to the Division at the times set forth in s. 102.141, F.S., by entering the results at the Division’s secure website or uploading the results file to via the Division’s secure enight SOE website service after obtaining user credentials from the Division.
(c) XML File specifications. The specifications for reporting election results are defined in DS-DE 137-S (eff. 07/2015) (insert hyperlink), entitled, “Florida Election Results Summary XML Schema Reference, Version 3.0-S.” The election results shall be reported in the XML format as specified in DS-DE 138-S.xsd (eff. 07/2015) (insert hyperlink).”
Section (4)(b) has changed as follows:
(b) Transmission. The Supervisor shall file with the Division a copy of the results export file for the applicable election by transmitting the file at the same time that the official results of the election are certified. The file shall be transmitted to using the Division’s secure website SOE File Transfer Utility website. If the site is not available, then the file may be uploaded to the Division’s secure file transfer protocol (SFTP) or emailed to: BSVC.Reports@DOS.MyFlorida.com.
(5) Precinct-level election results reports.
(a) Compilation. For each election as defined in subsection (2):
1. For results unable to be transmitted in XML format, the county shall transmit the tab-delimited text file prescribed in section 98.0981, F.S. The Division will supply the county with any additional data needed to create the file in this format; or For each election as defined in subsection (2), the Supervisor shall use the supplemental export utility for the county’s voting system to create the precinct-level results in the prescribed format. If a supplemental export utility has not been created for the voting system used by the county, then the county can use the voting system’s export function to create the precinct-level results. r
2. For results able to be transmitted in XML format, the Supervisor shall provide the precinct-level results in the prescribed format; and The Supervisor shall aggregate and record for each precinct the total number of ballots cast by all voters voting in the election, with subtotals for each candidate and ballot type. If a precinct has a subtotal of one to nine votes, the Supervisor shall report zero votes in all subtotals except in the “Total Votes” group for that precinct.
3. For results unable to be transmitted in XML format, the county must transmit the tab-delimited text file prescribed in section 98.0981, F.S. The Division will supply the county with any additional data needed to create the file in this format. The Supervisor shall aggregate and record for each precinct the total number of ballots cast by all voters voting in the election, with subtotals for each candidate and ballot type. If a precinct has a subtotal of one to nine votes, the Supervisor shall report zero votes in all subtotals except in the “Total Votes” group for that precinct.
(b) Transmission. The Supervisor shall electronically transmit the precinct-level election results file to the Division no later than noon local time for the Supervisor’s office on the 30th day after certification of the election by the Elections Canvassing Commission. The file shall be transmitted using the Division’s SOE File Transfer Utility secure website. If the site is not available, then the file may be uploaded to the Division’s secure file transfer protocol (SFTP) or emailed to: BSVC.Reports@DOS.MyFlorida.com.
(c) XML File specifications. The specifications for reporting election results are defined in DS-DE 137-P (eff. 07/2015) (insert hyperlink), entitled, “Florida Election Results Precinct XML Schema Reference, Version 3.0-P.” The election results shall be reported in the XML format as specified in DS-DE 138-P.xsd (eff. 07/2015) (insert hyperlink).”
Sections (7), (8) and (9) have changed as follows:
(7) Reconciliation report.
(a) Requirement for reconciliation. Before transmission of the precinct-level election results in paragraph (5), Tthe Supervisor shall reconcile the aggregate total of all ballots cast in each precinct as reported in the precinct-level election results to the aggregate number of voters with voter history for the election for each district, which for purposes of being able to properly reconcile is to be construed to mean precinct being contested in the election. The reconciliation shall be made on Form DS-DE 141, Reconciliation Report – Elections Results and Voter History, eff. (07/2015)(insert hyperlink here).
(b) Transmission. The Supervisor shall report the results of the reconciliation to the Division contemporaneously with the transmission of the precinct-level election results by uploading the completed Form DS-DE 141using the Division’s secure SOE File Transfer Utility website.
(7)(8) The forms mentioned in this rule are hereby incorporated by reference and are available from the Division of Elections, R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, Florida 32399-0250, by contact at (850) 245-6200, or by download from the Division of Elections’ website.
(9) The requirements of this rule apply to all required reports for elections held on or after July 1, 2017. If a vendor with a voting system certified and in use as of the effective date of this rule intends to submit an application for review and approval that will allow the respective vendor’s system to be used to meet the reporting requirements herein by July 1, 2017, such application must be submitted to the Division of Elections no later than October 1, 2016.
The following changes have been made to the incorporated documents:
DS-DE 137 Summary: Changed the effective dates at the footer of the document to “eff. __/2015”
DS-DE 138 Precinct: Edited Appendix A to change the last two rows on the chart. These correspond with “remove 30-day from the description: 30-day Precinct Level Results” and “change effective July 1, 2015 to (eff. __/2015).”
