The purpose of the amendment is to revise existing requirements of the statewide comprehensive management information system which are necessary in order to implement changes recommended by school districts and to make changes in state reporting and ...  


  • RULE NO: RULE TITLE
    6A-1.0014: Comprehensive Management Information System
    PURPOSE AND EFFECT: The purpose of the amendment is to revise existing requirements of the statewide comprehensive management information system which are necessary in order to implement changes recommended by school districts and to make changes in state reporting and local recordkeeping procedures for state and/or federal programs. The effect is to maintain compatibility among state and local information systems components. The statewide comprehensive management information system provides the data on which the measurement of school improvement and accountability is based.
    SUMMARY: The rule incorporates revisions to selected data elements, procedures and timelines for state reporting, local recordkeeping, and statewide records transfer which are to be implemented by each school district and the Department of Education within the automated statewide comprehensive management information system. The rule contains the security, privacy, and retention procedures to be used by the Department of Education for school district, student, staff and finance records collected and maintained at the state level.
    SUMMARY OF ESTIMATED REGULATORY COSTS: No Statement of Estimated Regulatory Cost was prepared.
    Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.
    SPECIFIC AUTHORITY: 1001.02(1), 1008.385(3) FS.
    LAW IMPLEMENTED: 1001.11, 1002.22(3)(d)3., 1008.385(2), 1001.23 FS.
    A HEARING WILL BE HELD AT THE TIME, DATE AND PLACE SHOWN BELOW:
    TIME AND DATE: January 16, 2007, 8:30 a.m.
    PLACE: 325 West Gaines Street, Tallahassee, Florida 32399
    THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Lavan Dukes, Bureau Chief, Education Information and Accountability, 325 West Gaines Street, #852, Tallahassee, Florida, (850)245-0400

    THE FULL TEXT OF THE PROPOSED RULE IS:

    6A-1.0014 Comprehensive Management Information System.

    (1) Each school district and the Department shall develop and implement an automated information system component which shall be part of, and compatible with, the statewide comprehensive management information system. Each information system component shall contain automated student, staff and finance information systems and shall include procedures for the security, privacy and retention of automated records. The procedures for the security, privacy and retention of automated student records shall be in accordance with the requirements of 20 U.S.C. 1232g(b)(3), 34 C.F.R. Part 99 and Section 1002.22 228.093, Florida Statutes.

    (2) The data elements, procedures and timelines for state reporting, local recordkeeping and statewide records transfer to be implemented by each school district and the Department within its automated information system component as prescribed in the publications entitled “DOE Information Data Base Requirements: Volume I – Automated Student Information System, 2006 2004,” “DOE Information Data Base Requirements: Volume II – Automated Staff Information System, 2006 2004,” and “DOE Information Data Base Requirements: Volume III – Automated Finance Information System, 1995.” These publications which include the Department procedures for the security, privacy and retention of school district student and staff records collected and maintained at the state level are hereby incorporated by reference and made a part of this rule. Copies of these publications may be obtained from Education Information and Accountability Services, Department of Education, 325 West Gaines Street, Tallahassee, Florida 32399, at a cost to be established by the Commissioner not to exceed actual cost.

    (3) If any portion of this rule and reference materials is adversely affected by the courts, the affected portion should be considered, repealed and the rule shall be repromulgated.

    Specific Authority 1001.02(1), 1008.385(3) FS. Law Implemented 1001.23, 1002.22(3)(d)3., 1008.385(2) FS. History–New 2-19-87, Amended 12-21-87, 12-13-88, 3-25-90, 3-24-91, 3-17-92, 12-23-92, 2-16-94, 3-21-95, 7-3-96, 5-20-97, 10-13-98, 10-18-99, 10-17-00, 5-19-03, 7-20-04, 4-21-05,_________.


    NAME OF PERSON ORIGINATING PROPOSED RULE: Lavan Dukes, Bureau Chief, Education Information and Accountability Services
    NAME OF SUPERVISOR OR PERSON WHO APPROVED THE PROPOSED RULE: Jay Pfeiffer, Assistant Deputy Commissioner, Accountability, Research, and Measurement
    DATE PROPOSED RULE APPROVED BY AGENCY HEAD: December 6, 2006
    DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAW: April 7, 2006