RULE NO.:RULE TITLE:
58A-5.024Records
NOTICE OF CORRECTION
Notice is hereby given that the following correction has been made to the proposed rule in Vol. 39, No. 231, November 27, 2013 issue of the Florida Administrative Register.
Subsection 58A-5.024(1) is corrected to read:
58A-5.024 Records.
The facility must shall maintain required the following written records in a manner that makes such records readily available at the licensee’s physical address for review by a legally authorized entity in a form, place and system ordinarily employed in good business practice and accessible to Department of Elder Affairs and Agency staff. If records are maintained in an electronic format, facility staff must be readily available to access the data and produce the requested information. For purposes of this section, “readily available” means the ability to immediately produce documents, records, or other such data, either in electronic or paper format, upon request.
(1) FACILITY RECORDS. Facility records must shall include:
(a) The facility’s license which shall be displayed in a conspicuous and public place within the facility.
(b) An up-to-date admission and discharge log listing the names of all residents and each resident’s:
1. Date of admission, the facility or place from which the resident was admitted, and if applicable, a notation indicating that the resident was admitted with a stage 2 pressure sore; and
2. Date of discharge, the reason for discharge, and the identification of the facility or home address to which the resident was is discharged or home address, or if the person is deceased, the date of death. Readmission of a resident to the facility after discharge requires a new entry in the log. Discharge of a resident is not required if the facility is holding a bed for a resident who is out of the facility but intending intends to return pursuant to Rule 58A-5.025, F.A.C. If the resident dies while in the care of the facility, the log must indicate the date of death.
(c) A log listing the names of all temporary emergency placement and respite care residents if not included in on the log described in paragraph (b).
(d) An up-to-date record of major incidents occurring within the last 2 years. Such record shall contain a clear description of each incident; the time, place, names of individuals involved; witnesses; nature of injuries; cause if known; action taken; a description of medical or other services provided; by whom such services were provided; and any steps taken to prevent recurrence. These reports shall be made by the individuals having first hand knowledge of the incidents, including paid staff, volunteer staff, emergency and temporary staff, and student interns.
(d)(e) The facility’s emergency management plan, with documentation of review and approval by the county emergency management agency, as described in under Rule 58A-5.026, F.A.C., that must which shall be readily available located where immediate access by facility staff is assured.
(f) Documentation of radon testing conducted pursuant to Rule 58A-5.023, F.A.C.;
(e)(g) The facility’s liability insurance policy required in under Rule 58A-5.021, F.A.C.;
(f)(h) For facilities that which have a surety bond, a copy of the surety bond currently in effect as required by Rule 58A-5.021, F.A.C.
(g)(i) The admission package presented to new or prospective residents (less the resident’s contract) described in Rule 58A-5.0181 58A-5.0182, F.A.C.
(h)(j) If the facility advertises that it provides special care for persons with Alzheimer’s disease or related disorders, a copy of all such facility advertisements as required by Section 429.177, F.S.
(i)(k) A grievance procedure for receiving and responding to resident complaints and recommendations as described in Rule 58A-5.0182, F.A.C.
(j)(l) All food service records required in under Rule 58A-5.020, F.A.C., including menus planned and served; and county health department inspection reports.; and for Ffacilities that which contract for catered food services, must include a copy of the contract for food catered services and the food service contractor’s caterer’s license or certificate to operate.
(k)(m) All fire safety inspection reports issued by the local authority or the State Fire Marshal pursuant to Section 429.41, F.S., and Rule Chapter 69A-40, F.A.C., issued within the last 2 two (2) years.
(l)(n) All sanitation inspection reports issued by the county health department pursuant to Section 381.031, F.S., and Chapter 64E-12, F.A.C., issued within the last 2 years.
(m)(o) Pursuant to Section 429.35, F.S., all completed survey, inspection and complaint investigation reports, and notices of sanctions and moratoriums issued by the agency within the last 5 years.
(p) Additional facility records requirements for facilities holding a limited mental health, extended congregate care, or limited nursing services license are provided in Rules 58A-5.029, 58A-5.030 and 58A-5.031, F.A.C., respectively.
(n)(q) The facility’s resident elopement response policies and procedures.
(o)(r) The facility’s documented resident elopement response drills.
(p) For facilities licensed as limited mental health, extended congregate care, or limited nursing services, records required as stated in Rules 58A-5.029, 58A-5.030 and 58A-5.031, F.A.C., respectively.
The remainder of the proposed rule is unchanged.
