Department of Education, University of Central Florida

 

DEPARTMENT OF EDUCATION
University of Central Florida

Landscape & Natural Resources Tree Service

NOTICE TO CONTRACTORS

The University of Central Florida announces that continuing contracting services for certain projects are required in the following discipline: Tree Care Services.

Projects included in the scope of this agreement will be specific projects for the University of Central Florida main and associated campuses. These services will include working with the University’s Facilities Planning and Landscape & Natural Resources Departments on various projects.

Campus Service contracts for these projects provide that the contractor will be available on an as-needed basis. The contractor receiving the award will not have an exclusive contract to perform services for these projects. The university will have additional campus service contractors under contract during the same period.

Firms desiring to tree care services shall apply by letter specifying the discipline for which they are applying. Proximity of location will be a prime factor in the selection of the firm. Firms will be evaluated in the following areas: experience of professional personnel, recent and projected workload, location, past performance.

Carefully review the Contract and General Conditions documents. Submitting a proposal for this project constitutes complete agreement with and acceptance of the terms and conditions contained within these documents. These documents can be found on our website at www.fp.ucf.edu with the advertisement.

Attach to each letter of application:

1.A copy of the applicant’s current contractor license from the appropriate governing board. An applicant must be properly licensed at the time of application to provide tree care services in the State of Florida. If the applicant is a corporation, it must be properly chartered by the Florida Department of State to operate in Florida.

2.Cover Letter: Include a brief introductory letter summarizing the statement of qualifications. It must be signed by a person authorized to make representations on behalf of the landscape contractor.

3.Company Profile: Provide a summary of the tree care serviced contractor’s history, methods, strengths, and experience meeting the needs of its clients. Mention any awards or commendations the tree care contractor has received.

4.Tree Care Service Team: Describe the composition and experience of the tree care and arborist team that the contractor would assign to UCF projects with a summary of their qualifications.

a.include credential of all International Society of Arboriculture Certified Arborists on staff who may work on UCF projects.

b.designate supervisory staff who will be primary point of contact for UCF projects.

5.General Procedures for hazard tree removals, stump grinding or removal of soft and hardwood trees, palm pruning and structural pruning.

a.describe plans for securing areas for traffic and public safety for each of the above actions.

b.describe decontamination procedures to be used on equipment between pruning actions on individual trees.

6.Badging, Identification, and Uniform plans

a.provide descriptions of approved uniforms with clearly visible vendor identification badges with photos

b.describe safety vests and uniform procedures when working in parking areas and roadways.

c.include description of vehicles markings with vendor name and contact number.

7.Previous experience in hazard tree removals, stump grinding or removal, palm pruning and structural pruning.

a.explain experience with these types of tree services.

b.provide details on number of accounts, projects, including types of venues, and length of service contract.

c.provide at least three (3) references or letters of recommendation for previous contract holders.

Submit five (5) copies of the above requested data bound in the order listed above. Applications that do not comply with the above instructions will not be considered. Application materials will not be returned. Late submissions will not be accepted.

The contractor will agree to provide all necessary information and consent required for the University to run a background check on the contractor. Additionally, the contractor’s subcontractors, suppliers, employees, agents or representatives or any other person or entity employed by the contractor that will have direct contact with University staff, faculty or students must also be prepared to provide required information for a background check. Background checks on the contractor’s subcontractors, suppliers, employees, agents or representatives or any other person or entity employed by the contractor will be conducted at the discretion of the University. In some instance the contractor may be responsible for the cost of background checks.

As required by University of Central Florida Regulations 7.102.22, a contractor may not submit a proposal for this project if it is on the convicted vendor list for a public entity crime committed within the past 36 months. The selected contractor must warrant that it will neither utilize the services of, nor contract with, any supplier, subcontractor, or consultant in excess of $15,000.00 in connection with this project for a period of 36 months from the date of placement on the convicted vendor list.

The University of Central Florida Construction Management Qualifications Supplement and the Project Fact Sheet may be obtained at the website www.fp.ucf.edu (click on advertisements) or by contacting: Ms. Gina Seabrook, Office of Facilities Planning, University of Central Florida, 4000 Central Florida Boulevard, Post Office Box 163020, Orlando, FL 32816-3020, Phone: [phone], Fax: [phone], Email: [e-mail].

Five (5) bound copies of the required proposal data shall be submitted to: Ms. Gina Seabrook, Facilities Planning, 4000 Central Florida Blvd., Post Office Box 163020, Orlando, FL 32816-3020. Submittals must be received by 5:00 P.M. local time on January 28th, 2013. Facsimile (FAX) submittals are not acceptable and will not be considered.