11D-9.001(8): Deletes obsolete rule references and adds new rule references. 11D-9.001(14): Adds new definition to correspond with the acronym used in Rule 11D-9.006. 11D-9.005(2)(c): Implements procedures for the web-based “Subgrant ...

 

DEPARTMENT OF LAW ENFORCEMENT

Division of Local Law Enforcement Assistance

RULE NOS.: RULE TITLES:

11D-9.001 Definitions

11D-9.003 Limitations on Funds Use

11D-9.006Forms and Instructions

PURPOSE AND EFFECT: Subsection 11D-9.001(8): Deletes obsolete rule references and adds new rule references.

Subsection 11D-9.001(14): Adds new definition to correspond with the acronym used in Rule 11D-9.006.

Paragraph 11D-9.005(2)(c): Implements procedures for the web-based “Subgrant Information Management On-line System known as “SIMON.”

Rule 11D-9.006:

Subsection 11D-9.006(1): Revises the Project Expenditure Report form OCJG-001 to convert to a web-based application system and revises the name of the form.

Subsection 11D-9.006 (2): Revises the Financial Closeout Audit form OCJG-002 to convert to a web-based application system and revises the name of the form.

Subsection 11D-9.006(3): Revises the PGI Budget Request form OCJG-003 to convert to a web-based application system and revises the name of the form.

Subsection 11D-9.006(4): Revises the PGI Earnings and Expenditure Report form OCJG-004 to convert to a web-based application system and revises the name of the form.

Subsection 11D-9.006(6): Repeals the obsolete Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements/Subgrantee Certification form OCJG-006.

Subsection 11D-9.006(7): Repeals the obsolete Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements/Criminal Justice Agency Certification form OCJG-007.

Subsection 11D-9.006 new (9): Revises the Sole Source Justification for Services and Equipment Request for Approval Form OCJG-011 to convert to a web-based application system and revises the name of the form.

Subsection 11D-9.006 new (10): Revises the Certification of Acceptance of Subgrant Award form OCJG-012 to convert to a web-based application system and makes housekeeping changes to the name of the form.

Subsection 11D-9.006(11): Adds the Refund Form OCJG-018 to the web-based application system.

Subsection 11D-9.006(12): Adds the Grant Adjustment Notice form OCJG-020 to the web-based application system.

Subsection 11D-9.006(13): Adds the Performance Report form OCJG-023 to the web-based application system.

Subsection 11D-9.006(14): Adds the Certificate of Participation OCJG-024 to the web-based application system.

Subsection 11D-9.006(15): Adds the Request for Cash Advance form OCJG-025 to the web-based application system.

Subsection 11D-9.006(16): Adds the PGI Budget Approval form OCJG-026 to the web-based application system.

Subsection 11D-9.006(17): Adds the Certification as to Bulletproof Vest Purchase Requirements form OCJG-027 to the web-based application system.

SUMMARY: Deletes and adds rule references; adds new definition; Implements procedures for the web-based “Subgrant Information Management On-line System; Revises the following Grant forms to convert to a web-based application system: OCJG-001, OCJG-002, OCJG-003, OCJG-004, OCJG-008, OCJG-009, OCJG-010, OCJG-011, and OCJG-012. Repeals the following forms: OCJG-006 and OCJG-007. Adds the following new forms: OCJG-018, OCJG-020, OCJG-023, OCJG-024, OCJG-025, OCJG-026, and OCJG-027.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: This determination is based upon the nature of the subject matter of the proposed amendment. Other rules incorporating this rule: None. Effect on those other rules: None

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 943.03(4), 943.403 FS.

LAW IMPLEMENTED: 943.25(1), 943.402 FS.

IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW (IF NOT REQUESTED, THIS HEARING WILL NOT BE HELD):

DATE AND TIME: Tuesday, January 22, 2013, 1:00 p.m.

PLACE: Florida Department of Law Enforcement, 2331 Phillips Road, Tallahassee, Florida 32308

Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 5 days before the workshop/meeting by contacting: Janice Parish at [phone] or Fern Rosenwasser at [phone], or write to Florida Department of Law Enforcement, Criminal Justice Professionalism Program, 2331 Phillips Road, Tallahassee, Florida 32308. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Janice Parish at [phone] or Fern Rosenwasser at [phone], or write to Florida Department of Law Enforcement, Criminal Justice Professionalism Program, 2331 Phillips Road, Tallahassee, Florida 32308

THE FULL TEXT OF THE PROPOSED RULE IS:

 

11D-9.001 Definitions.

As used in these rules, except where the context clearly indicates a different meaning, the following terms shall have the meaning indicated:

(1) through (7) No change.

(8) “Eligible Application” is an application for Act funds, which meets the requirements of Rules 11D-9.001, 11D-9.002, 11D-9.003, 11D-9.004 and 11D-9.005, and 11D-9.006, F.A.C.

(9) through (13) No change.

(14) “PGI” means Program Generated Income.

Rulemaking Specific Authority 943.03(4), 943.403 FS. Law Implemented 943.25(1), 943.402 FS. History–New 2-6-90, Amended 4-2-92, 2-7-95, Formerly 9G-16.002, Amended 3-8-99, Formerly 9B-61.002, Amended 11-5-02, 3-27-06, Amended              .

 

11D-9.005 Application and Award Procedures for JAG-Countywide and JAG-Direct.

(1) through (2) No change.

(2) JAG-Countywide Notification Process for Local Applicants.

(a) through (b) No change.

(c) The Chairman, Board of County Commissioners, in each county so notified shall return to the Department within 30 days of receiving notification, a statement of certification indicating the county’s willingness to serve as the coordinating unit of government for at least 51 percent of the units of government which also represent at least 51 percent of the population located in said county. The county shall also identify When the county identifies a county coordinator., Tthe Department shall provide send an announcement code to access the application forms in “Subgrant Information Management On-line System “SIMON,” and any other needed information to the county coordinator. application forms to the coordinator.

(d) No change.

(3) through (5) No change.

Rulemaking Specific Authority 943.03(4), 943.403 FS. Law Implemented 943.25(1), 943.402 FS. History–New 2-6-90, Amended 2-7-95, Formerly 9G-16.008, Amended 6-22-00, Formerly 9B-61.008, Amended 11-5-02, 3-27-06,_________.

 

11D-9.006 Forms and Instructions.

Copies of the materials and forms required for the application process in Rule 11D-9.005 are incorporated by reference herein may be obtained by writing or calling: Office of Criminal Justice Grants, Department of Law Enforcement, 2331 Phillips Road, Tallahassee, Florida 32308, Telephone [phone]-8700.

Forms Required
(1) Project Expenditure Report Financial Claims Report	OCJG-001 (rev. June 2012 October 2005)
(2) Financial Closeout Audit Package	OCJG-002 (rev. June 2012 October 2005October 2005)
(3) PGI Budget Request Project Generated Income Agreement	OCJG-003 (rev. June 2012 October 2005)
(4) PGI Earnings and Expenditure Report Program Generated Income Report	OCJG-004 (rev. June 2012 October 2005)
(5) No change.
(6) Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements/Subgrantee Certification	OCJG-006 (rev. October 2005)
(7) Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements/Criminal Justice Agency Certification	OCJG-007 (rev. October 2005)
(6)(8)Confidential Funds Certification	OCJG-008 (rev. October 2005)
(7)(9) Criminal Intelligence System Certification	OCJG-009 (rev. October 2005)
(8)(10) Automated Data Processing (ADP) Equipment and Software and Criminal Justice Information and Communication Systems Request for Approval Form	OCJG-010 (rev. October 2005)
(9)(11) Sole Source Justification for Services and Equipment Request for Approval Form	OCJG-011 (rev. June 2012 October 2005)
(10)(12) Certificateion of Acceptance of Subgrant Award	OCJG-012 (rev. June 2012 October 2005)
(11) Refund Form	OCJG-018 (rev. June 2012)
(12) Grant Adjustment Notice	OCJG-020 (rev. June 2012)
(13) Performance Report	OCJG-023 (rev. June 2012)
(14) Certificate of Participation	OCJG-024(rev. June 2012)
(15) Request for Cash Advance	OCJG-025 (rev. June 2012)
(16) PGI Budget Approval	OCJG-026 (rev. June 2012)
(17) Certification as to Bulletproof Vest Purchase Requirements	OCJG-027 (rev. June 2012)

Rulemaking Specific Authority 943.03(4), 943.403 FS. Law Implemented 943.25(1), 943.402 FS. History–New 2-6-90, Amended 2-7-95, Formerly 9G-16.009, Amended 6-22-00, Formerly 9B-61.009, Amended 11-5-02, 3-27-06,_________.

NAME OF PERSON ORIGINATING PROPOSED RULE: Janice Parrish

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Governor and Cabinet

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: December 11, 2012

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: November 20, 2012