Department of Education, University of Florida  



    University of Florida

    Advertisement for Professional Services


    The University of Florida Board of Trustees announces that Professional Services in the discipline of “Certified Industrial Hygienist (CIH)” will be required for the project listed below:

    Project: MP05004, Dental Tower Building Indoor Environmental Quality Assessment

    The University of Florida requests a building-wide indoor environmental quality assessment of the Dental Science Building located on the main campus of the University in Gainesville, Florida. The Dental Science Building (DSB), first occupied in 1975, contains approximately 500,000 square feet spread between eleven occupied floors, a basement and mechanical penthouse. Building use includes clinical, research, classroom and general office areas used by multiple University entities including the College of Dentistry, the College of Medicine, UF Shands, UF Speech and Hearing and the Student Health Care Center. The HVAC system includes 15 large chilled water air handling units as well as numerous smaller units located in individual work spaces.

    Scope of Work:

    The indoor environmental quality (IEQ) study will provide a general assessment of building systems and address ongoing issues presented by staff related to the environmental quality in the space and its relationship to potential health concerns.

    The assessment will include a review of existing IEQ reports and remedial actions and other maintenance issues in the building. Prior to the start of field work, the consultant will meet with the Project Manager and other University and building officials to review the study process and to review the location of chronic complaints and other issues including water infiltration within the building. Specific requirements of this assessment are noted below.

    Collection of Occupant Data

    Develop, distribute and collect an occupant survey designed to gauge the indoor environmental quality concerns of occupants in the building. Results of the survey will be used to prioritize areas within the building for assessment.

    HVAC System

    Each large air handling unit will be visually inspected for signs of microbial growth, dust, debris and other conditions with the potential to impact the IEQ downstream from the unit. All interior components including the cabinet insulation, dampers, fan and fan housing, coils, drain pan and filters will be included in the inspection.

    The interior surfaces of ductwork within the basement and penthouse mechanical areas will be visually inspected for signs of microbial growth, dust, debris and other conditions with the potential to impact the IEQ downstream from the discharge.

    The inspection of air handlers, fan coil units and ductwork in areas outside of the main mechanical areas will be determined on a case by case basis.

    Occupied Space Inspection

    There are an estimated 800 to 900 occupied rooms within the Dental Science Building. The specific areas and rooms to be included in the assessment will be determined through a review of the occupant survey data. The building administration will also provide input on areas warranting attention during the assessment.

    Each designated room will be inspected for visible evidence of conditions with the potential to contribute to the IEQ issue.

    Items to be addressed include but are not limited to:

    •                   Water stained or moldy ceiling tiles
    •                   Dust or mold on or around A/C supply diffusers or return air grills
    •                   The presence of settled dust on horizontal surfaces
    •                   General clutter and housekeeping issues
    •                   Obvious water intrusion through exterior walls
    •                   Carpet in poor condition and/or water stained
    •                   Any noticeable odors not associated with normal activities in the space

    Indoor Environmental Sampling (See notes about sampling below)

    Data to be collected via direct reading instrumentation will include the temperature, relative humidity and carbon dioxide concentrations in each inspected space.

    Total volatile organic compound (TVOC) concentrations will be measured using a portable photoionization detector (PID).

    Respirable dust concentrations will be measured using a portable particle counter capable of recording dust levels in the 2.0 to 4.0 micrometer range.

    The collection of bioaerosol samples (culturable and non-culturable (spores)) is an option to be taken only after visual inspections have been completed. Prior to the collection of bioaerosol samples, a specific sampling plan must be presented to the Project Manager for review.

    Tape lift or surface sampling may be used to verify the existence of mold within the HVAC system or on other surfaces when it is not obvious by visual observation.

    Any bioaerosol or surface sample must be analyzed by an AIHA approved microbiology laboratory.

    No destructive sampling is allowed without prior approval by the Project Manager.


    Asbestos survey information will be reviewed. The potential impact of asbestos remaining in the building on the overall air quality will be assessed.

    Limited air and dust sampling may be warranted based on a review of the information.

    Radiation Safety

    The results and conclusions of a radiation safety study conducted in 2012 will be reviewed to determine if the study findings are still relevant or if an update is warranted. Radiation monitoring in the subject area may be conducted if necessary.

    Personal Protective Equipment (PPE)

    Appropriate PPE must be worn as required by UF policy.

    Respiratory protection will be required in certain areas when working above ceilings where asbestos containing fire proofing is present. Respirator users must provide documentation showing their compliance with a respiratory protection plan.

    Qualifications at the Time of Application

    The lead investigator must be a Certified Industrial Hygienist (CIH) as recognized by the American Board of Industrial Hygiene (ABIH) with at least five years of experience conducting IEQ assessments of a similar size and complexity.

    The lead investigator must possess a valid Florida Mold Assessor’s license as required by Florida Statute 468 (Mold Related Services).

    Trained industrial hygiene technicians may assist with field work under the direct supervision of the CIH.


    Facilities Services staff will assist to provide access to the HVAC system and other areas for inspection.

    Inspection findings (HVAC and rooms) must be photographically documented.

    The consultant must be available for scheduled progress meetings as well as informational meetings with building staff.

    Blanket professional liability insurance will be required from the consultants for this project for $1,000,000 and will be provided as a part of Basic Services.  The selected applicant will also be required to provide insurance coverage for General Liability, Automotive Liability, and Workers’ Compensation.

    Applicants will be evaluated on the basis of their past performance, experience, personnel, ability, and responses to questions posed below and possible conference call interview. 

    If the applicant is a corporation, must be chartered by the Florida Department of State to operate in Florida. Applicants operating as a corporation, limited liability company, or partnership must be registered to operate in the State of Florida by the Department of State (Division of Corporations) at the time of application.  Provide proof of such status (if applicable) for the applicant.  Such proof shall take the form of a Certificate of Corporate Status from the Florida Department of State.

    Applicants desiring to provide professional services for this study shall submit a two part proposal. The first part shall include a “cost” to provide the basic assessment and the investigation of the building issues. As part of this assessment, the consultant shall provide the following information in written format:

    1.    A Letter of Application that concisely illustrates the applicant’s understanding of the scope of services, and other goals and considerations as outlined above.

    Please contact Frank Javaheri by e-mail at for a copy of this template letter.

    2.    Outline details of your understanding of the scope of work on this project.

    3.    Provide narrative of strategies and techniques your company proposes to approach for gathering and confirming assessment information from user groups and other stakeholders; and explain the team’s approach to developing, analyzing, and recommending concepts, and options for sampling and other work necessary to accomplish this task from the start through completion.

    4.    As indicated above, the lead investigator must be a Certified Industrial Hygienist (CIH) as recognized by the American Board of Industrial Hygiene (ABIH) with at least five years of experience conducting IEQ assessments of a similar size and complexity. Provide proof of such certification and experience.

    5.    The lead investigator must possess a valid Florida Mold Assessor’s license as required by Florida Statute 468 (Mold Related Services). Provide a copy of such license.

    6.    Firm shall state the lab proposed for sampling analysis.

    7.    Firm shall provide a page resume and other pertinent credentials for all proposed staff.

    8.    Proof of the applicant’s corporate status in Florida (if applicable).

    9.    Proof of the applicant’s ability to be insured for the level of professional liability coverage demanded for this project.

    The second part of this proposal shall include a per-sample line item proposal “cost” for the following individual sampling:

    1.    Bioaerosol/Mold: 

    Air sampling: $

    Spore Trap (Non-culturable): $

    Culturable: $

    Dust sampling: $

    Surface sampling: $

    2.    Chemical:

    Volatile Organic Compounds (VOC): $

    TO-15 Evacuated canister: $

    TO-17 Thermal desorption Tenax tubes: $

    Formaldehyde: $

    3.    Asbestos:

    PCM air sampling: $

    TEM air sampling: $

    Bulk Sampling: $

    Dust sampling (ASTM method): $

    4.    Radiation:

    Radiation exposure badges: $

    As required by Section 287.133, Florida Statutes, an applicant may not submit a proposal for this project if it is on the convicted vendor list for a public entity crime committed within the past 36 months.  The selected professional must warrant that it will neither utilize the services of, nor contract with, any supplier, subcontractor, or consultant in excess of $15,000.00 in connection with this project for a period of 36 months from the date of their being placed on the convicted vendor list.

    Applicants shall direct all questions regarding this study in writing to the PD&C Project Manager ( not to User Group representatives prior to EOB day on Friday, March 15, 2017.  Response to questions will be publically provided in our website at

    Email an electronic copy of your proposal to Planning Design & Construction office by 3:00 PM local time, on Monday, March 25, 2019. The e-mail shall be submitted to Frank Javaheri at and must be smaller than 30MB in size and limited to no more than 15 pages.

    Frank Javaheri, Interim Director of Construction, UF Planning Design & Constructio, 245 Gale Lemerand Drive, Gainesville, FL 32611-5050

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