Notice of Bid
NOTICE TO PROFESSIONAL CONSULTANTS
The University of Florida Board of Trustees, announces that continuing Campus Professional Services in the following numbers and disciplines: eight (8) Architects, two (2) Architect Planners, eight (8) Mechanical/Electrical/Plumbing/Fire Protection Engineers, three (3) Environmental Engineers, three (3) Landscape Architects, three (3) Civil Engineers, two (2) Structural Engineers, two (2) Commissioning Engineers, two (2) Surveyors, and two (2) high-voltage Electrical Engineers, are required for the project listed below:
UF MP-14, Annual Campus Continuing Services for Minor Projects
Typical projects assigned under this contract may include new construction, renovation, remodeling, reroofing and other building maintenance, equipment installation, pre-engineered metal buildings, greenhouses, pole barns, asbestos abatement, and fire code corrections. Areas requiring renovation or remodeling may include animal research or holding areas, research laboratories, classrooms, library and media centers, historic buildings, offices and related functions, outpatient clinics, reception and waiting areas, lobbies and corridors, atriums, courtyards and plazas, modular and pre-engineered buildings, apartments, dormitories, athletic facilities, and associated roadways, sitework, sidewalks, and landscaping. Projects could be located on the University of Florida main campus or at UF and IFAS facilities throughout the State of Florida. The maximum per-project construction cost is $2,000,000.
These are open-ended contracts, each for a period of one year with an option to renew for two additional one-year periods at the agreement of both parties. Contract discipline numbers will be as described above. In the “Architect” and “M/E/P/FP Engineer” disciplines, two (2) of the eight (8) contracts will be awarded to “Small Businesses”, defined by UF’s Small Business & Vendor Diversity Division as being in business for more than 6 months, having 15 or fewer employees, and having a firm net worth of less than $1 million. One (1) of the eight (8) contracts will be awarded to an “Small Emerging Business”, defined as meeting Small Business criteria referenced above and having performed less than $15,000 in design fees at the University of Florida cumulatively over the past three fiscal years. Criteria will be verified following the selection and award processes.
The selected firms may be chosen to provide design, construction documents and construction administration services for any Minor projects assigned under the referenced project. For Architects, MEP Engineers, and Structural Engineers, blanket professional liability insurance will be required for each assigned project in the amount of $1,000,000. Plans and specifications for University of Florida projects are subject to reuse in accordance with the provisions of Section 287.055, Florida Statutes.
The Selection Committee may reject all proposals and stop the selection process at any time.
Applicants desiring to provide professional services for the project shall submit a proposal only after thoroughly reviewing the Project Fact Sheet, Professional Qualifications Supplement and PQS Instructions, and other background information. Applicants will be evaluated on the basis of their past performance, experience, personnel, design ability, Building Information Modeling capabilities (only applicable for five regular Architects, five regular MEPFP Engineers, and Structural Engineers), references, workload, and responses to questions posed both in the shortlist and interview phases. At the time of application, the applicant must possess current design licenses from the appropriate licensing board and be properly registered to practice its profession in the State of Florida. If the applicant is a corporation, must be chartered by the Florida Department of State to operate in Florida at the time of application. The proposal shall be limited to twenty-six (26) 8-1/2” X 11”, consecutively-numbered pages (including the PQS, but not including the cover sheet, table of contents, and blank divider pages) and shall include:
1. A Letter of Application that concisely illustrates the applicant’s understanding of the scope of services, design intent, and other goals and considerations as outlined in the Project Fact Sheet, and specifically indicates the categories for which the Professional applicant is applying.
2. A completed, project-specific "Professional Qualifications Statement” (PQS) proposal with signed certification. Applications on any other form will not be considered.
3. Resumes, LEED accreditation (if available), and other pertinent credentials for all proposed staff. For MEP Engineer applicants, proof of a BICSI-certified RCDD on project team.
4. Proof of the applicant’s current corporate status in Florida and copies of current licenses for applicant from the appropriate licensing board.
5. Proof of the firm’s ability to provide liability insurance coverage in the amounts of $1 million General Liability per occurrence, $1 million Automobile Liability, Worker's Compensation per requirements of Chapter 440 of the Florida Statutes.
6. For Architects, MEP Engineers, and Structural Engineers, proof of the firm’s ability to provide blanket professional liability insurance for each assigned project in the amount of $1,000,000.
As required by Section 287.133, Florida Statutes, an applicant may not submit a proposal for this project if it is on the convicted vendor list for a public entity crime committed within the past 36 months. The selected professional must warrant that it will neither utilize the services of, nor contract with, any supplier, subcontractor, or consultant in excess of $15,000.00 in connection with this project for a period of 36 months from the date of their being placed on the convicted vendor list.
The project-specific PQS form, instructions, Project Fact Sheet, UF Design Services Guide, UF Design and Construction Standards, standard University of Florida Minor Projects Owner-Professional agreement, and other project and process information can be found on the Facilities Planning & Construction website (www.facilities.ufl.edu). Incomplete, unsigned proposals or proposals containing expired or invalid licenses will be disqualified. Submittal materials will not be returned. Finalists may be provided with supplemental interview requirements and criteria as needed.
The Selection Committee may reject all proposals and stop the selection process at any time.
Electronic submission of the required proposal must be received by the University of Florida Planning, Design, & Construction Division at UFMP14@connect.ufl.edu no later than the deadline of 3:00 p.m. local time on Thursday, April 10, 2014 per the Fact Sheet Process Information instructions. If an applicant is applying for multiple categories within one discipline (i.e. Regular, Small, or Small Emerging Architecture businesses), only one submittal is required, but the Application cover letter must indicate which categories are applicable. If an applicant is applying for multiple disciplines (i.e. Civil Engineer and Surveyor), one submittal is required for each applicable discipline. Hard-copy, Facsimile (FAX), or emailed submittals are not acceptable and will not be considered.
The schedule of the selection process is as follows:
Pre-proposal conference (non-mandatory): April 3, 2014, 10:00 a.m.
Hilton Conference Center, 1714 S.W. 34th St., Gainesville
Questions tendered in writing (e.mail sufficient) by 5:00 pm on Friday, April 4, 2014 will be answered in an addendum by 5:00 pm on Monday, April 7, 2014.
Applications due: April 10, 2014, 3:00 p.m. local time, electronic address listed above
Shortlist meeting: May 5, 2014, 8:00 a.m., UF PD&C, 235 Stadium
Final Interviews: May 19 – May 23, 2014, 8:00 a.m. – 5:00 p.m., 235 Stadium
Selection Deliberations/Scoring: continuously through interview process following each discipline’s interviews
Further information may be obtained from the UF PD&C website, www.facilities.ufl.edu, or by contacting Selection Committee Chairman Miles Albertson, Director, UF Planning, Design, & Construction, 245 Gale Lemerand Drive, Box 115050, Gainesville, FL 32611, phone (352)273-4020, email ama@ufl.edu.
