Other Agencies and Organizations, City of South Miami

 

OTHER AGENCIES AND ORGANIZATIONS

City of South Miami

Unsolicited Proposal (UP) No. 2017-01

Public Notice

City of South Miami, Florida

Notice of Unsolicited Proposal

Acquisition and Redevelopment of Existing City Hall and Police Station and Construction of New City Hall, Police Station and Other Improvements and Services

Unsolicited Proposal (UP) No. 2017-01

“City Hall Site Redevelopment”

NOTICE IS HEREBY GIVEN that the City of South Miami, Florida, a municipal corporation of the State of Florida (“City”), has received an Unsolicited Proposal (UP) for a qualifying project as a public-private partnership, (PPP) in accordance with Section 255.065 Florida Statutes, Section 2-81.2 of the City’s Code of Ordinances, and the City’s Guidelines for Public/Private Partnerships, Unsolicited Proposals and Evaluation Process (“Guidelines”) for a project that has been proposed (hereinafter “UP”). The City is advertising this Public Notice to advise the public and interested parties that it will accept other proposals or competing proposals for the same project that is outlined herein. The project as identified in the UP is as follows:

• Design and construction of new City Hall with a minimum of 27,000 SF of building space and Police Station with a minimum of 18,000 SF building space with up to 170 parking spaces between the two uses on property currently owned by the City.
• Relocation of the Sylva Martin Building to location of City choosing or the preservation of the building by keeping it in place.
• Private ownership of residential development including assisted living facilities on property currently owned by the City.
• Design and construction of sanitary sewer improvements, including repairs to existing sewer system, in the area most likely to be affected by sea level rise within the next 25 to 30 years and the improvements shall mitigate the situation for approximately 50 years. The area in question is bounded by the Snapper Creek Canal on the South, SW 82nd street on the North and SW 57 Ave on the East and SW 62 Ave on the West.

Be advised that the unsolicited proposal makes generous use of the Flexibility in Structure paragraph of the City P3 Guidelines.

Interested proposers shall indicate whether any property will require a zoning modification for its intended use and if so an indication of the desired zoning and or Land Use change necessary.

The City hereby invites and encourages interested parties to submit alternative or competing proposals for the Project. Persons or entities wishing to submit alternative or competing proposals for the Project may do so by delivering sealed proposals to: Office of the City Clerk, located at South Miami City Hall, 6130 Sunset Drive, South Miami, Florida 33143. The entire proposal package shall be enclosed in a sealed envelope or container and shall have the following information clearly printed or written on the exterior of the envelope or container: City Hall Site Redevelopment UP No. 2017-01 and the name of the Respondent (person or entity responding to this Notice). Sealed Proposals must be received by the Office of the City Clerk, either by mail or hand delivery, no later than 3:00 pm on May 1, 2017. Delivery must be during the Office of the Clerk’s normal working hours, and any proposal received after the above stated deadline will be returned, unopened, and will not be considered.

Proposals shall include all information and materials required by Section 255.065, Florida Statutes, and the City’s Guidelines. Proposals must also be accompanied by an application fee in the amount of $20,000. The City reserves the right to waive minor irregularities or technicalities, to reject any or all proposals received, and to otherwise make a decision in the best interests of the City. The City Commission shall have the final decision making authority concerning any final award. Any questions concerning this Notice or any requests for clarification must be made in writing, by April 14 at 10:00 a.m. to the attention of Steven P. Kulick at [e-mail] or via facsimile at [phone]. Note: a Cone of Silence is in effect in accordance with Section 8 A-7 of the City’s Code of Ordinances as created by Ordinance 03-17-2273.

Proposals shall be evaluated, and negotiations shall proceed in accordance with Section 255.065, Florida Statutes, and the City Guidelines. Proposals will be evaluated and ranked by a Selection Committee to be appointed by the City Manager. The City intends to negotiate an interim and/or comprehensive agreement with the highest ranked firm. The Selection Committee may request that proposers make presentations and/or participate in questions and answer sessions. The City may also request additional information from proposers that may be necessary to fully evaluate a proposal. After the Selection Committee has ranked the proposals, the City Manager shall appoint a Negotiation Committee which may include members of the Selection Committee. All meetings shall be conducted in accordance with Florida Statutes, Section 286.011, and 286.0113.

Any person whose interests are adversely affected in connection with this Notice or the recommended award of a contract and who wishes to protest the terms of this Notice or the award, shall file a written notice of intent to file a protest with the City Clerk’s office within ten days of the date of this advertisement (as to the terms of this Notice) and three calendar days after the posting of the Selection Committee’s ranking decision (as to an intended award). A notice of intent to file a protest is considered filed when received by the City Clerk’s office by email or, if hand delivered, when stamped with the City Clerk’s receipt stamp containing the date and time of receipt. In order to protest the ranking, a proposer must have standing in accordance with applicable Florida law. A protest of the terms of this Notice or ranking for the award must be in writing (“Protest Letter”) and submitted to the City Clerk’s office within five calendar days after the date of the filing of the notice of intent to file a protest. The Protest Letter is considered filed when the Protest Letter and the required filing fee of $1,000.00] are both timely received by the City Clerk’s office. In order for the Protest Letter and filing fee to be considered timely delivered by hand delivery, the date stamp of the Clerk’s office must appear on the original Protest Letter and/or a copy of the Protest Letter and the date stamp must also appear on a copy of the check issued for the payment of the filing fee, or, if payment is made in cash, a receipt must be issued by the Clerk’s office reflecting the date of receipt of the payment. While the Clerk may accept the Protest Letter by email, the Protest Letter shall not be considered to be timely received until and unless the required filing fee of $1,000.00 is received by the City Clerk’s office and, if payment is in cash, a receipt is issued with the date of the receipt of payment, or if payment is by check, a copy of the check is stamped by the Clerk with the date stamp of the Clerk’s office showing the date of receipt. The Protest Letter shall state with particularity the specific facts and law upon which the protest is based, it shall describe and attach all pertinent documents and evidence relevant and material to the protest and it shall be accompanied by any required filing fee or evidence that the filing fee has been timely received by the Clerk. The basis for review of the protest shall be the documents and other evidence described in and attached to the Protest Letter and no facts, grounds, documentation, or other evidence not specifically described in and accompanying the Protest Letter at the time of its filing shall be permitted or considered in support of the protest. No time will be added to the above time limits for service by mail. The last day of the period so computed shall be included unless it is a Saturday, Sunday, or legal holiday in which event the period shall run until the next day which is not a Saturday, Sunday, or legal holiday. The Purchasing Manager, after consultation with the City Attorney, shall issue a written recommendation within ten calendar days after receipt of a valid Protest Letter. Said recommendation shall be sent to the City Manager with a copy sent to the protesting party. The City Manager may then, submit a recommendation to the City Commission for approval or disapproval of the protest, resolve the protest without submission to the City Commission, or reject all proposals.

The failure to file a timely protest as set forth herein shall be deemed a waiver of rights to challenge the decisions of the City. By submitting a proposal in response to this Notice, proposers covenant not to sue the City, its officials and employees relative to decisions to reject, award or not make an award unless the claim is based solely on allegations of fraud and/or collusion.

All proposals that are timely received shall become the property of the City and any costs or expenses incurred in relation to preparation and submission of the proposals shall be borne by the proposer. Such proposals and related information shall be subject to applicable provisions of the Florida Public Records Act.

 

SCHEDULE OF EVENTS

No	Event	Date*	Time* (ET)
1	Advertisement/ Distribution of Solicitation & Cone of Silence begins	3/30/2017	10:00 a.m.
2	Non-Mandatory Pre-RFP Meeting at City Hall Chambers, 6130 Sunset Drive, South Miami, FL 33143	4/10/2017	10:00 a.m.
3	Deadline to Submit Questions	4/14/2017	10:00 a.m.
4	Deadline to City Responses to Questions	4/19/2017	10:00 a.m.
5	Deadline to Submit RFP Response	4/28/2017	10:00 a.m.
6	Projected Announcement of selected Contractor/Cone of Silence ends	6/20/2017	7:00 p.m.

 

Maria M. Menendez, CMC

City Clerk