DEPARTMENT OF JUVENILE JUSTICE
TransitionRULE NOS.:RULE TITLES:
63T-1.002Definitions
63T-1.003Community Supervision
63T-1.004Residential Commitment Program
63T-1.005Community Re-Entry TeamNOTICE OF CHANGE
Notice is hereby given that the following changes have been made to the proposed rule in accordance with subparagraph 120.54(3)(d)1., F.S., published in Vol. 39, No. 42, March 1, 2013 issue of the Florida Administrative Register.
63T-1.002 Definitions.
For the purpose of this rule chapter, the following words shall have the meaning indicated.
(1) No change.
(2) Community Reentry ReEntry Team – A team established in each judicial circuit in partnership with a school district transition contact to identify community resources for youth returning from residential commitment. The Community Reentry ReEntry Team should include representation from the department, case managers responsible for continuity of programming for youth exiting commitment programs, representatives of other agencies involved with a youth, community law enforcement, educational entities, the One Stop Career Center and individuals specific to each youth served by the committee.
(3) through (4) No change.
(5) Exit Conference – A conference that a residential commitment program conducts at least 14 days prior to a youth’s targeted release date, wherein the youth, residential program staff, the youth’s Juvenile Probation Officer, post-residential services case manager, if different than the Juvenile Probation Officer, the youth’s parent or guardian, and other pertinent parties, review the status of the youth’s transitional activities and finalize plans for the youth’s release and reentry re-entry into the community.
(6) Exit Portfolio – A compilation of documents assembled by the residential program to assist the youth after release. Exit portfolios include such things as an Identification Card, social security card (for youth over 15 years old), birth certificate, all educational documentation, school transcripts, resume, sample employment applications, and educational or vocational certificates earned in the program, and a calendar with all the dates/times/locations of upcoming appointments.
(7) through (11) No change.
(12) One Stop Career Center – Part of a national labor exchange network that links employers to qualified applicants and also provides employment, education and training services for job seekers and employers. Whenever a reference is made to a One Stop Center, it also includes their provider agencies contracted to provide similar services.
(13) through (17) No change.
(18) Transition Liaison – An identified JPO in each judicial circuit who functions as the transition specialist within their local area and works as a liaisons with the Reentry ReEntry Teams and residential commitment programs.
(19) No change.
Rulemaking Authority 985.64 FS. Law Implemented 985.433(7)(c), 985.435, 985.46, 985.601(3)(a) FS. History-New__________.
63T-1.003 Community Supervision.
(1) - (2) No change.
(3) Transition. Youth’s success is dependent upon the intervention and treatment team, which includes key individuals invested in the youth’s success, developing a transition plan for each youth that identifies all required actions for community re-integration. The JPO, or designee must participate in person, telephonically, or if available, through web-based video phone in the transition conference held in accordance with 63T-1.004(1)(a), FAC. Through this participation the JPO shall identify returning youth with unmet treatment and service needs or other barriers to release. The JPO shall refer these identified cases to the Transition Liaison to determine if the case shall be presented to the Community Reentry ReEntry Team. The JPO shall ensure that:
(a) Living arrangements have been identified for the youth;
(b) Transportation arrangements from the program to their home community have been made.; Once a Juvenile Probation Officer has exhausted all means of family transportation, the responsibility resides with the Juvenile Probation Officer and/or residential program to complete these arrangements as follows:
1. Youth who live within 75 miles of the commitment program – Transportation home will be provided by program staff.
2. Youth who live more than 75 miles but less than 300 miles from the program – The youth will be transported by the program to a location pre-arranged with the youth’s Juvenile Probation Officer, who will then take the youth the rest of the way home. The meeting point for the transfer of the youth must be flexible so that the round trip can take place within 8 hours.
3. Youth who live 300 plus miles from the program – The Juvenile Probation Officer will register the youth with the local regional detention center and communicate the specific arrangements to the residential commitment program. The residential commitment program will transport the youth to the local detention center who will then transport the youth to the detention center closest to the youth’s residence. If the parent is unable to transport the youth home from the detention center, the Juvenile Probation Officer will complete the transport.
(c) Outstanding service needs and interventions are identified. These needs may be for things such as mental health or substance abuse treatment as well as educational and vocational training services, mentoring, employment assistance, child care, or Medicaid eligibility;
(d) A case summary is presented to the Community Reentry ReEntry Team if appropriate;
(e) Contact information for the youth’s Department of Children and Families case worker (DCF) or other agency staff working with the youth is obtained if appropriate; and
(f)(e) The information on the Pre Release Notification (PRN) provided by the program is correct and that it gets forwarded timely to the court of jurisdiction within three working days.
(4) Exit. Finalization of the action steps required in the transition plan is completed at the Exit Conference. The JPO, or designee must participate in person, telephonically, or if available, through web-based video phone in the exit conference held in accordance with paragraph 63T-1.004(1)(b), F.A.C. At this conference the JPO confirms that they have:
(a) Verified the youth’s living arrangements;
(b) Confirmed transportation arrangements; and
(c) Confirmed addresses and appointment times for community based treatment and services as well as educational or vocational services. This information shall be provided for placement in the youth’s exit portfolio.
Rulemaking Authority 985.64 FS. Law Implemented 985.433(7)(c), 985.435, 985.46, 985.601(3)(a) FS. History-New__________.
63T-1.004 Residential Commitment Program.
(1) Transition Planning. When developing each youth’s performance plan and throughout its implementation during the youth’s stay, a residential commitment program shall ensure that the intervention and treatment team is planning for the youth’s successful transition to the community upon release from the program. The intervention and treatment team shall intensify its transition planning as the youth nears his or her targeted release date as follows:
(a) Transition Conference. In a program with a length of stay over 90 days, the intervention and treatment team shall conduct a transition conference at least 60 days prior to the youth’s targeted release date or 90 days for sex offenders. In any program with a length of stay of 90 days or less, the exit conference, addressed in paragraph 63T-1.004(1)(b), F.A.C., shall suffice to address all necessary pre-release transition activities.
1. The program director or designee, the intervention and treatment team leader, and the youth shall attend the transition conference. Although the program shall encourage other intervention and treatment team members to attend, those not attending shall provide written input to the team leader prior to the conference. If the youth’s teacher is not an active intervention and treatment team member, the team leader shall invite the teacher to participate in the transition conference; however, if the teacher chooses not to attend, the team leader shall obtain the teacher’s input prior to the conference. Additionally, the program shall invite the youth’s JPO, post-residential services case manager, if different than the JPO, the youth’s parent or guardian, the waiver support coordinator if the youth is an identified client of Agency for Persons with Disabilitiesy (APD), a Division of Vocational Rehabilitation representative if the youth has a disability as evidenced on his or her Individual Education Plan (IEP), and if applicable, the DCF worker. The program shall encourage invitees’ participation through advanced notifications and reasonable accommodations. However, when arrangements cannot be made for their participation in the transition conference, the intervention and treatment team leader shall request their input and offer an opportunity for them to provide it prior to the conference.
2. No change.
3. No change.
(b) Exit Conference. Prior to a youth’s release, the program shall conduct an exit conference to review the status of the transition activities established at the transition conference and finalize plans for the youth’s return to the community. Completion of the youth’s exit portfolio will be verified at this conference placing confirmed times and locations of appointments on the calendar. The recommendations of the Community Reentry ReEntry team, if available, shall be considered at this time. The exit conference shall be conducted after the program has notified the JPO of the release, but not less than 14 days prior to the youth’s targeted release date.
1. No change.
2. No change.
(2) Transitional Treatment Healthcare Planning. Consistent with transition planning required in Rule 63T-1.004(1), F.A.C., the program shall facilitate healthcare transitional planning and the exchange of information to maintain continuity of care for a youth who is released from a program.
(a) Healthcare Transition Discharge Planning – At least a 7 day supply of the youth’s medication shall be provided to the youth and parents or guardians at the time of release from the program. The medication must be in an individually labeled, youth-specific, prescription container generated by a pharmacy vendor. Prescription medications shall not be released solely to minor youth. A 30 day paper prescription from the facility DHA, designee, PA, or ARNP for any non-narcotic medications that the youth will continue after release will be provided to the youth’s parent or guardian or directly to the youth if over 18 years of age.
(b) Mental Health and Substance Abuse Transition / Discharge Planning
1. During the final phase of mental health or substance abuse treatment, the mental health clinical staff person or substance abuse clinical staff person, treatment team and youth shall establish a transition / discharge plan whereby improvements made during mental health and/or substance abuse treatment will be maintained upon the youth’s movement from one facility to another, or return to the community.
2. A transition / discharge plan shall be documented on the Mental Health / Substance Abuse Treatment Discharge Summary Form (MHSA 011, August 2006) which is incorporated by reference, http://www.flrules.org__________, and is available at the department’s website at http://www.djj.state.fl.us/partners/forms-library. A copy of the Mental Health / Substance Abuse Treatment Discharge Summary Form will be provided to the youth, the youth’s assigned Juvenile Probation Officer, and also to the parent/legal guardian when the youth’s written consent for release of substance abuse information to the parent/guardian has been obtained in accordance with consent provisions in Rules 63E-7.010/63T-1.004, F.A.C.
3. Transition planning for youths on suicide risk alert or suicide precautions immediately prior to transfer to another facility or program shall include verbal and written notification of the facility superintendent or program director where the youth is to be transferred, of the youth’s current suicide risk status.
4. Transition planning for youths on suicide risk alert or suicide precautions immediately prior to discharge to the community shall include verbal and written notification of the youth’s parent/legal guardian and the Juvenile Probation Officer of the youth’s current suicide risk status.
(3) Coordination of Services for DJJ Youth Also Served by Other Agencies more than one agency. In an effort to coordinate services for youth jointly served by the department and other agencies, a residential commitment program shall provide information requested by the DCF worker, APD representative, or the youth’s JPO on behalf of these agency representatives, and shall, upon request, make reasonable accommodations for them to visit the youth. The program shall invite these representatives from other agencies to the youth’s transition and exit conferences in accordance with paragraphs 63T-1.004(1)(a) and (b) 63T-1.001(1)(a), and 63T-7.001(1)(b), F.A.C., and, if necessary, make reasonable accommodations for telephone or video access to participate in the conference. Additionally, the program shall notify these representatives 30 days prior to a youth’s release or, in the event that the program does not have 30 days’ notice of the youth’s release, the program shall notify them immediately upon becoming aware of the release date.
Rulemaking Authority 985.64 FS. Law Implemented 985.433(7)(c), 985.435, 985.46, 985.601(3)(a) FS. History-New__________.
63T-1.005 Community Reentry ReEntry Team.
(1) A community based team shall be established in each judicial circuit to review cases identified for staffing.
(2) Cases presented to the Team shall be scheduled by a Transition Liaison to assist with:
(a) identifying the appropriate school placement;
(b) ensuring youth has a place to live;
(c) coordinating community-based treatment;
(d) ensuring assisting with transportation plans arrangements; and
(e) reviewing receive updates on previously presented reviewed cases when additional recommendations are needed to help ensure a youth’s successful transition.
(3) The Transition Liaison must ensure that all team recommendations are communicated to the youth’s assigned JPO.
Rulemaking Authority 985.64 FS. Law Implemented 985.433(7)(c), 985.435, 985.46, 985.601(3)(a) FS. History-New__________.
