Department of State, Division of Historical Resources  


    Division of Historical Resources

    Formal Solicitation of 2013 Florida Certified Local

    Government Regional Training Programs

    May 1, 2012 – June 29, 2012

    The Division of Historical Resources’ Historic Preservation Grants-in-Aid Program announces a May 1 – June 29, 2012 grant application solicitation to award grants to hold one of four Regional Florida Certified Local Government (CLG) Training programs throughout the State of Florida. These regional historic preservation training programs, which may take the form of workshops, conferences, seminars, and hands-on educational activities or combinations thereof, will be funded with Federal Fiscal Year 2012 Historic Preservation Funds. The Division will award four grants each in the amount of $16,500 to the selected CLGs for the purpose of holding one of the four Regional Florida CLG Training Programs. The selected CLGs will enter into a Grant Award Agreement with the Division of Historical Resources to provide the services described below. No match is required for this solicitation.

    Applications must be submitted in hard copy and will be available for download and printing at the Division’s Grant Program website:, beginning May 1, 2012. Grant applications must be received in-person by 5:00 p.m., Friday, June 29, 2012, or must be postmarked by 11:59 p.m., Friday, June 29, 2012. Six paper copies of the application and all required application attachments (one original and five duplicates) must be delivered to the Grants Program at: Bureau of Historic Preservation, Grants Program, 4th Floor, R.A. Gray Building, 500 South Bronough Street, Tallahassee, Florida 32399-0250, by this deadline. Applications will be reviewed, ranked, and selected for funding approval by a five-member 2013 CLG Training Program Grant Selection Subcommittee of the Florida Historical Commission (FHC) on Monday, July 23, 2012. Following selection, all applicants will be notified in writing of the award decisions.


    Eligible applicants are limited to the historic preservation and planning sections of Certified Local Governments. Visit: for a list of currently designated CLGs.


    These CLG grant funds are comprised of Florida’s 2012 Federal Fiscal Year Historic Preservation Fund apportionment. A total of $66,000 shall be awarded for this CLG Training Program Grants solicitation. Awards will be limited to four grant awards each totaling $16,500.00. Applicants shall not receive more or less than this $16,500 award amount. Applicants may apply for only one grant. Applicants are not required to supply matching funds for this solicitation.

    Note: Applicants may request to apply up to 10% ($1,650) of the $16,500 award to pay for direct program management and administration costs. If requested, direct program management and administration costs must be included in the budget section of the grant application.


    Awarded grants will begin October 1, 2012, and will expire June 30, 2013. No grant funds may be expended before or after these dates.

    Projects selected for grant awards will be announced following the Monday, July 23, 2012, application review and selection meeting. Grant award agreements will be forwarded to grantees in September of 2012, and project work may not be initiated until a formal grant award agreement between the grantee and the Department is executed.


    The purpose of this grant solicitation is to provide regional historic preservation training to historic preservation staff, board members, and volunteers currently serving Florida Certified Local Governments and those local governments interested in applying for the CLG program. All communities statewide must have a fair opportunity to attend a training event within their community’s general geographic region. To ensure this geographic distribution priority is addressed, the 2013 CLG Training Grant Application Selection Subcommittee of the FHC will make every practicable effort to select one training program to serve each of the four following general geographic regions of the state: North Florida, Central Florida, Southeast Florida, and Southwest Florida. Please identify the geographic region your training program will serve in the grant application.


    The following elements and services must be included in each training program and, consequently, these requirements must be sufficiently addressed in the grant application to be eligible for this funding opportunity:

    *Training programs must be limited to historic preservation topics.

    *Trainings programs must last at least two consecutive business days.

    *While the trainings will be targeted toward CLG historic preservation and planning staff, boards, and volunteers, other local governments interested in the CLG program and interested members of the general public will also be encouraged to attend.

    *At least one two-hour session must be reserved for historic preservation training topics of local or regional concern to be selected by the applicant.

    * At least one two-hour session must be an open discussion period in which participants discuss local and regional preservation issues and concerns. Training program attendees shall be encouraged to bring discussion topics with them to prepare for this session.

    *The applicant must hold a two-hour networking reception as part of the training program. It will be the responsibility of the applicant to provide food, drink, and entertainment as these costs are not allowable grant award expenditures. Note: While training program registration fees may be charged, such fees must be minimal and may only be collected to recuperate expenses directly related to the program. Because food, drink, and entertainment may not be purchased using grant award funds, it is recommended that applicants use the proceeds earned from program registration fees to pay for these expenses.

    *At least $3,000.00 of the $16,500.00 grant award must be reserved for travel stipends for training program attendees. The purpose of this requirement is to encourage the largest attendance possible, especially from CLG representatives from the surrounding region. The applicant is responsible for both the recruitment of recipients of these travel stipends and the management of the use of the minimum $3,000 travel stipend allotment. Recipients of the travel stipends may use the funds to pay for travel to and from the training location and for travel accommodations. Travel stipend funds may not be used to pay for food, drink, or entertainment.


    The following expenses are not allowable for grant reimbursement:

    • Project administrative and management expenditures which in aggregate exceed 10% of the requested grant award amount. Note: Applicants may request to apply up to 10% ($1,650) of the $16,500 award to pay for direct program management and administration costs. If requested, direct program management and administration costs must be included in the budget section of the grant application.
    • Entertainment, food, beverages, plaques, awards, or gifts.
    • Work performed prior to announcement of award.
    • Miscellaneous costs such as contingencies, reserves, indirect costs, or overhead.
    • Cash reserves, endowments, or revolving funds.
    • Fundraising costs.
    • Conservation of collections.
    • Long-term maintenance or curatorial work.
    • Reconstruction of no-longer extant historic properties.
    • Moving historic properties.
    • Construction of new buildings.
    • Capital improvements to historic or non-historic properties.
    • Expenditures for the purchase of furniture and equipment, unless specifically authorized during the application review process.
    • Grantee operational support (i.e., organization salaries, rent, or utilities).
    • Insurance costs.
    • All other non-allowable expenditures as stipulated by program, Rule 1A-39.005, Florida Administrative Code, “Non-Allowable Costs” available at

    If you have questions about the eligibility of a project or work element, please contact Grants program staff at the Bureau of Historic Preservation (see page 4 for contact information).


    The four selected CLGs awarded the training program grants will be required to attend a two-hour web-based grant management workshop Tuesday, October 16, 2012.

    Grant management webinar topics shall include: Grant Award Agreements; Grant Compliance; Progress Reports and Payments; Procurement of Consultants, Contractors, and Vendors; Agreements and Contracts with Consultants, Contractors, and Vendors; and Grant Close-out.


    If you have any questions about this solicitation, please call: Grants Program staff, Crista Hosmer and Jennifer Patnode, 1(800)847-7278 (PAST) or (850)245-6333. They may also be contacted by email: and, respectively. You may also contact: Michael Zimny, Florida CLG Program Coordinator, email: or call: 1(800)847-7278 (PAST) or (850)245-6333.

    Please visit our website: for general information on the Grants Program.


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