To implement the Florida Education Identifier (FLEID) as the primary identifier in data submissions to the department; records containing a student’s social security number, Student ID, or Alias ID will not be accepted by the department’s management ...

 

DEPARTMENT OF EDUCATION

State Board of Education

RULE NO.:RULE TITLE:

6A-1.00141:Florida Education Identifier Assignment and Requirements

PURPOSE AND EFFECT: To implement the Florida Education Identifier (FLEID) as the primary identifier in data submissions to the department; records containing a student’s social security number, Student ID, or Alias ID will not be accepted by the department’s management information systems. The effect of the rule maintains student privacy both locally and within the department while also reducing the usage of the SSN (which is embedded within the existing Florida Student ID).

SUMMARY: This rule addresses the parameters of FLEID assignment and school district reporting requirements.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: Based upon the nature of the changes, this proposed rule is not expected to have any adverse impact on economic growth, business competitiveness or any other factors listed in s. 120.541(2)(a), F.S., and will not require legislative ratification. No increase in regulatory costs are anticipated as a result of this new rule.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 1001.02(2)(n), 1008.386(2), 1008.386(3), FS.

LAW IMPLEMENTED: 1008.386, FS.

A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW:

DATE AND TIME: May 13, 2020, 9:00 a.m.

PLACE: Conference call 1(888)220-8451, confirmation code 697978.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Shawna Reid, Bureau of Technology Planning and Management, Florida Department of Education, 325 West Gaines Street, Tallahassee, Florida 32399-0400, [phone].

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

6A-1.00141 Florida Education Identifier Assignment and Requirements

(1) Purpose. The Florida Education Identifier (FLEID) system provides each student a unique identifier to be used as the primary means of identification in state and local databases. Use of the FLEID improves security of personally identifiable information and reduces potential exposure of Social Security Numbers in data management systems.

(2) Definitions.

(a) “Alias student identifier (Alias ID)” means the ten-character code used to identify the first student identifier assigned to each student in a district. In most cases, the Alias ID is the same as the Student ID.

(b) “Florida Education Identifier (FLEID)” is a 14-digit alphanumeric identifier assigned to students and staff to uniquely identify a person within Florida’s educational data systems. FLEIDs can only be generated by the Department of Education.

(c) “Local student identifier (Local ID)” means the ten-character code used by a school district to uniquely identify a student. This identifier is generally different than the Student ID and Alias ID. 

(d) “Primary identifier” means the central identifier for individuals in a database or management system. It is also known as a “primary key.”

(e) “Student identifier (Student ID)” means the ten-character code used to uniquely identify a student prior to the development of the FLEID. Student identifiers are based on a student’s social security number, if one is provided. 

(3) School district reporting requirements. 

(a) Beginning July 1, 2020, a FLEID must be used as a student’s primary identifier by school districts when reporting information to the department in the comprehensive management information system under s. 1008.385, F.S.

(b) Records containing a student’s social security number, Student ID, and Alias ID will not be accepted by the department’s management information systems after July 1, 2020.

(4) FLEID assignment.

(a) A student record is required to be submitted for FLEID assignment when a student enrolls in a K-12 institution for the first time, or if the student’s enrollment information has been updated or modified since initially submitted.

(b) In order to assign an FLEID to students, school districts must provide the following information to the department:

1. Social security number, if available, or one existing local identifier (student identifier, alias identifier, or local student identifier) if the social security number does not exist;

2. First name;

3. Last name; and

4. Date of birth.

(c) Districts or institutions can log on to the department’s Single Sign-On portal at www.fldoe.org/sso in order to check the status of FLEID assignment and to view or resolve issues with the records provided, including resolving close matches to existing student records.

(5) Each district or institution that submits records for FLEID assignment must provide contact information for staff who will assist the department in resolving issues with FLEID assignment. Updates and modifications to FLEID designated contacts must be sent to the department at [e-mail].

Rulemaking Authority 1001.02(2)(n), 1008.386(2), (3), FS. Law Implemented 1008.386, FS. History-New

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Andre Smith, Chief Information Officer, Division of Technology & Innovation.

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Richard Corcoran, Commissioner, Department of Education.

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: April 17, 2020

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: April 1, 2020