To revise existing requirements of the statewide comprehensive management information system to implement changes required by school districts and to change state reporting and local recordkeeping procedures for state and/or federal programs as ...

 

DEPARTMENT OF EDUCATION

State Board of Education

RULE NO.:RULE TITLE:

6A-1.0014Comprehensive Management Information System

PURPOSE AND EFFECT: To revise existing requirements of the statewide comprehensive management information system to implement changes required by school districts and to change state reporting and local recordkeeping procedures for state and/or federal programs as described in the updated FDOE Information Database Requirements. The rule also adopts the updated FDOE Information Database Requirements: Volume I – Automated Student Information System, 2018-19 and Volume II – Automated Staff Information System, 2018-19. The effect maintains compatibility among state and local information systems’ components. The statewide comprehensive management information system provides the data on which the measurement of school improvement and accountability is based.

SUMMARY: An amendment of the rule is proposed to update the reference to the FDOE Information Database Requirements documents. These documents describe the data elements, procedures and timelines for state reporting, local recordkeeping and statewide records transfer to be implemented by each school district and the department within the statewide comprehensive management information system.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: The agency has determined that the proposed rule is not expected to require legislative ratification. Based on past agency experience with adjusting reporting requirements for school districts in the comprehensive management information system, the adverse impact or regulatory cost, if any, do not exceed, nor would be expected to exceed, any one of the economic analysis criteria set forth in Section 120.541(2)(a), Florida Statues, because the proposed rule is anticipated to be implemented with existing staff and technology.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 1001.02(1), 1002.22, 1008.385(3), 1008.386(3), 1008.41(2), FS.

LAW IMPLEMENTED: 1002.22, 1002.221, 1002.222, 1002.225, 1008.385(2), 1008.386, 1008.41(2), FS.

A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW:

DATE AND TIME: May 22, 2019, 9 a.m.

PLACE: Mort Elementary, 1806 E Bearss Ave., Tampa, FL 33613.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Shawna Reid, Bureau of Education Data Warehouse, Florida Department of Education, 325 West Gaines Street, Suite 522, Tallahassee, Florida 32399-0400, [phone].

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

6A-1.0014 Comprehensive Management Information System.

(1) Each school district and the department shall develop and implement an automated information system component which shall be part of, and compatible with, the statewide comprehensive management information system. Each information system component shall contain automated student, staff and finance information systems and shall include procedures for the security, privacy, and retention of automated records. The procedures for the security and privacy of automated student records shall be in accordance with the requirements of 20 U.S.C. 1232g(b)(3), 34 C.F.R. Part 99, and sections 1002.22, 1002.221, 1002.222, and 1002.225, F.S.

(2) The data elements, procedures and timelines for state reporting, local recordkeeping and statewide records transfer to be implemented by each school district and the department within its automated information system component as prescribed in the publications entitled “FDOE Information Database Requirements: Volume I – Automated Student Information System, 2018-19 (http://www.flrules.org/Gateway/reference.asp?No=Ref-09261),” “FDOE Information Database Requirements: Volume II – Automated Staff Information System, 2018-19 (http://www.flrules.org/Gateway/reference.asp?No=Ref-09262),” and “FDOE Information Database Requirements: Volume III – Automated Finance Information System, 1995.” These publications which include the department procedures for the security and privacy of school district student and staff records collected and maintained at the state level, are hereby incorporated by reference and made a part of this rule. Copies of these publications may be obtained from the Bureau of PK-12 Education Information Services, Florida Department of Education, 325 West Gaines Street, Suite 544, Tallahassee, Florida 32399.

Rulemaking Authority 1001.02(1), 1002.22, 1008.385(3), 1008.386(3), 1008.41(2) FS. Law Implemented 1002.22, 1002.221, 1002.222, 1002.225, 1008.385(2), , 1008.386, 1008.41(2) FS. History–New 2-19-87, Amended 12-21-87, 12-13-88, 3-25-90, 3-24-91, 3-17-92, 12-23-92, 2-16-94, 3-21-95, 7-3-96, 5-20-97, 10-13-98, 10-18-99, 10-17-00, 5-19-03, 7-20-04, 4-21-05, 3-1-07, 3-24-08, 11-26-08, 12-15-09, 2-1-11, 1-16-12, 3-26-13, 12-23-14, 9-30-15, 10-30-16, 4-30-18.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Shawna Reid, Bureau of Education Data Warehouse.

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Richard Corcoran, Commissioner, Department of Education.

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: April 25, 2019

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: September 7, 2018.