33-102.101: Public Information and Inspection of Records
PURPOSE AND EFFECT: The purpose and effect of the proposed rule is to allow the department to charge a special service charge when a staff members presence is necessary during the inspection of public records to protect the records from alteration or destruction and to modify Form DC1-201, Invoice for Production of Records, to add a line for calculating staff supervision time and hourly rate.
SUBJECT AREA TO BE ADDRESSED: Public inspection of records.
SPECIFIC AUTHORITY: 944.09 FS.
LAW IMPLEMENTED: 119.07, 120.53 FS.
IF REQUESTED IN WRITING AND NOT DEEMED UNNECESSARY BY THE AGENCY HEAD, A RULE DEVELOPMENT WORKSHOP WILL BE NOTICED IN THE NEXT AVAILABLE FLORIDA ADMINISTRATIVE WEEKLY.
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE DEVELOPMENT AND A COPY OF THE PRELIMINARY DRAFT, IF AVAILABLE, IS: Dorothy M. Ridgway, 2601 Blair Stone Road, Tallahassee, Florida 32399-2500
THE PRELIMINARY TEXT OF THE PROPOSED RULE DEVELOPMENT IS:
33-102.101 Public Information and Inspection of Records.
(1) through (2) No change.
(3) In addition to the actual cost of materials and supplies, a special service charge will be assessed for providing information when the nature or volume of the records requested requires extensive clerical or supervisory assistance by departmental personnel. For the purpose of this rule, extensive means that it will take more than 15 minutes to locate, review for confidential information, copy and refile the requested material. The special service charge will be computed to the nearest quarter of an hour exceeding 15 minutes based on the current rate of pay for the paygrade of the person who performed the service and will be assessed regardless of the number of individual copies made. The special service charge shall also be imposed when it is necessary to have a staff member present during inspection of records when the nature of the records being inspected is such that they need a heightened degree of protection from alteration or destruction. The special service charge will be computed to the nearest quarter of an hour exceeding 15 minutes based on the current rate of pay for the paygrade of the person who performed the service.
(4) No change.
(5) When copies requested pursuant to this rule are available to be picked up or for mailing, the requestor shall be notified of the costs of reproduction as specified in subsections (2) and (3) on an Invoice for Production of Records, Form DC1-201. Form DC1-201 shall also indicate if any information is redacted from the copies provided as required by state law. Form DC1-201 is hereby incorporated by reference. Copies of this form are available from the Forms Control Administrator, Office of Research, Planning and Support Services, 12-5-05.
Specific Authority 944.09 FS. Law Implemented 119.07, 120.53 FS. HistoryNew 10-8-76, Amended 2-24-81, Formerly 33-1.04, Amended 6-9-86, 2-9-88, Formerly 33-1.004, Amended 10-29-01, 12-5-05, _________.
