Notice of Bid/Request for Proposal
EXPRESSWAY AUTHORITIES
Orlando-Orange County Expressway AuthorityNOTICE TO CONSULTANTS
REQUEST FOR LETTERS OF INTEREST
TOLL SYSTEM REPLACEMENT CONSULTANT
CONTRACT NO.: 000702
The Orlando-Orange County Expressway Authority (Authority) requires the services of a qualified consultant to assist the Authority in determining the need to upgrade and/or replace the existing toll collection hardware and software systems and to assist in the process to procure hardware and software if necessary. Shortlist consideration will be given to only those firms who are qualified as determined by the Authority based on information provided by the firms in response to this request.
DESCRIPTION: The selected firm will work closely with Authority staff to identify the need for upgrades for the Authority’s Toll Collection systems including Host and Back Office systems, Plaza systems, In-lane systems and Violation Enforcement systems. The selected consultant will assist the Authority staff in: analyzing the existing system components; determining hardware and software components to be replaced; developing the scope of services for the future system upgrade; developing the system acceptance criteria; the evaluation and selection process for procurement of a new toll collection system.
The selected consultant and its subconsultants, if any, will not be allowed to enter into any other contract with the Authority during the term of this Contract which would create or involve a conflict of interest with the services as described herein.
LETTERS OF INTEREST SUBMITTAL REQUIREMENTS: Consultants wishing to be considered shall submit six (6) sets of a Letter of Interest package and one (1) digital copy of the entire package in “pdf” format. The letter shall be a maximum of ten (10) pages exclusive of attachments and resumes. The packages shall include the following:
1.Firm’s Experience – Describe the firm’s experience and qualifications. Provide a brief description of all related projects, similar in scope to this project, completed for the last five (5) years. Each project identified shall include the firm’s Project Manager, a brief description including scope, system functionality, project start and completion dates. Include the name of the project owner, a contact name and telephone number.
2.Personnel Experience – Resumes of the consultant’s proposed Project Manager and other key personnel presently employed by the consultant who will be assigned to the project. The Project Manager shall have at least five (5) years of experience in toll collection systems design and/or implementation. The roles that key personnel will fill on the project and their availability shall be highlighted. Resumes shall include education, professional registrations, years of experience, years with the firm and actual work performed by the individual.
3.Project Team – The consultant must demonstrate that it is providing a team that will:
(i) Support the analysis of the existing system components,
(ii) Determine hardware and software components to be replaced,
(iii) Develop the scope of services for the future system upgrade,
(iv) Develop the system acceptance criteria, and
(v) Develop the evaluation and selection process for procurement of a new toll collection system.
As part of the response to this item, the consultant shall identify anticipated subconsultants to be used, if any. The consultant shall provide the same information about subconsultant companies and their employees as is required about the consultant and its employees. The information furnished shall include a description of the work to be performed by each subconsultant and the percentage of the total effort that the work represents. A project organizational chart shall be submitted.
The Authority encourages participation of local minority and women business enterprises for all of its projects. The consultant shall identify any local certified minority and women business enterprises that it proposes to use. Consultants requiring assistance or information with regard to the Authority’s DBE/MBE/WBE certification requirements and utilization can contact the Authority’s Director of Business Development at (407)690-5000.
4.Office Location and Corporate Registration – The office assigned responsibility and its physical address shall be identified. The consultant shall have an office and key staff located within the State of Florida. Consultants that are corporations must be registered to do business in Florida prior to the submittal of the Letter of Interest and shall submit evidence of such registration under this item.
Failure to submit any of the above required information may be cause for rejection of the package as non-responsive.
SELECTION: The Authority’s Evaluation Committee will shortlist firms based on the Committee’s evaluation and scoring of the Letters of Interest and qualifications information received. Scoring of the submittals will be as follows: Firm’s Experience – 35 points; Personnel Experience – 30 points; Project Team – 30 points; Office Location and Corporate Registration – 5 points. The three (3) firms with the highest point totals will be shortlisted. More than 3 firms may be shortlisted at the Committee’s option. If less that 3 firms submit responses, the Authority, at its sole discretion, may elect to continue the selection process or re-advertise the project.
Shortlisted firms will proceed to the next step in the process which includes preparation and submittal of a Technical Proposal and an oral presentation. The Authority will provide the shortlisted firms with a submittal requirements package including a Scope of Services for use in preparing the Technical Proposal. Each firm will be evaluated and ranked by the Authority’s Evaluation Committee based on the Technical Proposal and oral presentation.
CODE OF ETHICS: All consultants selected to work with the Authority are required to comply with the Authority’s Code of Ethics, a copy of which may be viewed on the Authority’s web site at: www.oocea.com.
EQUAL OPPORTUNITY STATEMENT: The Orlando-Orange County Expressway Authority, in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, hereby notifies all firms and individuals that it will require affirmative efforts be made to ensure participation by minorities.
MINORITY / WOMEN / DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION: Minority / Women / Disadvantaged Business Enterprises will not be discriminated against on the basis of race, color, sex, or national origin in consideration for qualification or an award by the Authority.
NON-SOLICITATION PROVISION: From the first date of publication of this notice, no person may contact any Authority Board Member, Officer or Employee or any selection committee member, with respect to this notice or the services to be provided, except as related to the Submittal Requirements detailed above. Reference is made to the lobbying guidelines of the Authority for further information regarding this Non-Solicitation Provision.
LETTER OF INTEREST RESPONSE DEADLINE:
June 14, 2010, 1:30 p.m. (Orlando Local Time)
AUTHORITY CONTACT PERSON:
Mr. Robert Johnson
Manager of Procurement
Telephone: (407)690-5372
E-mail: johnsonr@oocea.com
LETTER OF INTEREST RESPONSE ADDRESS:
Orlando-Orange County Expressway Authority
4974 ORL Tower Road
Orlando, FL 32807
Re:Toll System Replacement Consultant
Contract No. 000702
ORLANDO-ORANGE COUNTY EXPRESSWAY AUTHORITY
Claude Miller
Director of Procurement
