RULE NO.:RULE TITLE:
74-3.007Budgeting and Accounting; State Data Center Cost-Recovery Methodology
NOTICE OF CHANGE
Notice is hereby given that the following changes have been made to the proposed rule in accordance with subparagraph 120.54(3)(d)1., F.S., published in Vol. 43 No. 63, March 31, 2017 issue of the Florida Administrative Register.
74-3.007 Budgeting and Accounting; State Data Center Cost-Recovery Methodology.
The Agency for State Technology (AST) State Data Center (SDC) is responsible for developing and implementing cost-recovery mechanisms that recover the full direct and indirect cost of services through charges to applicable customer entities. To fulfill this responsibility ensure the costs of providing data center services are equivalent to costs charged to customer entities the AST SDC will employ follow the following budget methodology:
(1) Initial annual estimate. Before the start of each fiscal year the AST SDC will estimate both the total annual anticipated cost to operate the AST SDC and the projected customer entity utilization of data center services.
(2) Invoicing and payments will be managed as follows:
(a) Customer entities will be invoiced monthly or quarterly for services, based on the projections as provided in (1), or based on actual appropriations as stated in the General Appropriations Act plus carry-forward adjustments. However, the AST SDC may pre-bill customer entities to ensure the AST SDC has sufficient revenue to satisfy operating financial obligations it may have with the Department of Financial Services.
(b) The actual cost for services provided to customer entities will be adjusted at the close of each fiscal year to ensure all products and services consumed or used by the customer entity are trued-up based on actual utilization.
(c) Customer entities will be provided an invoice for services receive an email from AST electronically, by account and service providing them with their invoices.
(d) Monthly, customer entities will receive an electronic communication from email communication from AST providing them with information to access their service utilization data detail.
(3) Customer entity payments. Payment to the AST SDC for services provided to customer entities will be due in full upon receipt, but no later than forty (40) days after receipt of an invoice by a customer entity. Payment from state customer entities will be made by way of electronic journal transfer to the AST SDC. If a customer entity disputes a line item invoice charge and the dispute is found by the AST SDC to be valid, an appropriate credit will be included on a subsequent customer entity invoice within sixty (60) days of resolution.
Rulemaking Authority 282.0051(18) FS. Law Implemented 282.0051(11)(e) FS. History‒New 6-16-16, Amended .
