The purpose of revisions to Chapter Rule 6J-1 is to reduce the number of regularly scheduled meetings of the Institute’s Board of Directors from 4 per year to 3 per year and to update the rules to be consistent with current Institute operations.

DEPARTMENT OF EDUCATION
Florida Institute of Phosphate Research

RULE NO: RULE TITLE
6J-1.001: Purpose
6J-1.002: Offices
6J-1.003: The Board
6J-1.004: The Executive Director
6J-1.005: Meetings and Agenda
6J-1.006: Administration and Travel
6J-1.007: Grants
PURPOSE AND EFFECT: The purpose of revisions to Chapter Rule 6J-1 is to reduce the number of regularly scheduled meetings of the Institute’s Board of Directors from 4 per year to 3 per year and to update the rules to be consistent with current Institute operations.
SUMMARY: The Board of Director’s of the Florida Institute of Phosphate Research has decided to hold 3 regularly scheduled Board meetings each year instead of 4 in order to assure that funding of research projects is as closely aligned as possible to the Institute’s budget and needs. Other changes in the rules are proposed so that the rules accurately reflect the current mode of operations of the Institute.
SUMMARY OF ESTIMATED REGULATORY COSTS: No Statement of Estimated Regulatory Cost was prepared.
Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.
SPECIFIC AUTHORITY: 378.101(4)(f) FS.
LAW IMPLEMENTED: 378.101, 378.102 FS.
IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE SCHEDULED AND ANNOUNCED IN FAW.
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Shannon E. Medley, Coordinator Administrative Services, Florida Institute of Phosphate Research (FIPR), 1855 West Main Street, Bartow, FL 33830, phone: [phone], fax: [phone]

THE FULL TEXT OF THE PROPOSED RULE IS:

6J-1.001 Purpose.

The purpose of these rules is to govern the basic administration, organization and research program of the Florida Institute of Phosphate Research.  As a research institute administered by the University of South Florida (USF), the policies and procedures of USF pertain to the Institute, except when they are in conflict with legislation pertaining to the Institute, the Administrative Code pertaining to the Institute, or the policies and procedures adopted by the Board of the Institute.

Specific Authority 378.101(4)(f) FS. Law Implemented, 378.101(4) FS. History–New 1-31-79, Formerly 6C-20.01, 6C-20.001, Amended 7-5-88,__________.

 

6J-1.002 Offices.

The general offices of the Florida Institute of Phosphate Research are located at 1855 West Main Street, Bartow, FL 33830, (phone [phone]).   [phone]).

Specific Authority 378.101(4)(f) FS. Law Implemented 378.101(4) FS. History–New 1-31-79, Formerly 6C-20.02, 6C-20.002, Amended 7-5-88,_________.

 

6J-1.003 The Board.

(1) A five member Board shall be appointed by the Governor, as provided by Subsection 378.101(4), Florida Statutes. 

(2) The members of the Board shall not be entitled to compensation, but shall be paid travel and per diem as provided in Section 112.061, Florida Statutes, while in the performance of their duties, and in traveling to, from, or upon the same.

(3) The Board shall oversee and direct the general conduct of the Institute through action taken at Board meetings.  In so doing, the Board shall be responsible for adopting and revising policies to facilitate the administration of the Institute by rule, order or other appropriate action.

(4) The Board shall elect a Chairperson and Vice Chairperson from among its membership.  Election shall be by majority vote of the membership and shall take place at the first meeting after October.  The Chairperson and Vice Chairperson shall take office immediately after such election and shall serve until the next election.  If for any reason the Chairperson or Vice Chairperson shall be unable to serve a complete term a new Chairperson or Vice Chairperson shall be elected at the next regularly-scheduled meeting for the remainder of the existing term.

(5) The Chairperson shall preside at all meetings of the Board.  The Vice Chairperson will preside in the absence of the Chairperson.

Specific Authority 378.101(4)(f) FS. Law Implemented 378.101(4), 378.102 FS. History–New 1-31-79, Formerly 6C-20.03, 6C-20.003, Amended 7-5-88,_Repromulgated __________.

 

6J-1.004 The Executive Director.

(1) The Executive Director is appointed by the Board and serves at the pleasure of the Board.

(2) The Executive Director shall:

(a) Carry out the policies and decisions of the Board, serve as agency clerk and perform such other duties as the Board may direct.

(b) Act as custodian of records and shall be responsible for maintaining all records including the policies and decisions of the Board and making the same available upon request.

(c) Be responsible for hiring of staff, organization, maintenance of the office and administering the daily conduct of business of the Institute.

(d) Maintain all records of the Board including but not limited to those that are necessary to show the amount and purpose of each research grant, how funds were expended and the results achieved.

(e) Prepare recommended budget requests and program allocations for consideration by the Board.

(f) Present to the Board recommendations and alternatives for the conduct of the grant program.

(g) Maintain close liaison with all Institute research grantees, and be able at all times to advise the Board of the status and plans of each grant program.

(h) Maintain close liaison with the Florida phosphate industry, environmental groups, local governments, state and federal agencies and international entities, keeping apprised of mining, reclamation, beneficiating and processing technology and related problems.

(i) Monitor all Institute research programs.

(j) Present to the Board a strategic plan upon request of the Board. Present to the Board an annual research plan with revisions.

(k) Prepare a biennial an annual report and evaluation of the plan and program.

Specific Authority 378.101(4)(f) FS. Law Implemented 378.101(4) FS. History–New 1-31-79, Formerly 6C-20.04, 6C-20.004, Amended 7-5-88,_________.

 

6J-1.005 Meeting and Agenda.

(1) The Board shall meet at such times and places as it may designate, but shall hold regular meetings at least three times per year.  quarterly.  The time and place of each meeting shall be announced in the Florida Administrative Weekly.

(2) The agenda for each meeting of the Board shall be prepared by the Executive Director in consultation with the Chairperson and made available upon request to the public.

(3) A quorum shall be three members, and except as provided for in Rule 6J-1.003(4), all decisions shall be by majority vote of the members present.

(4) The Executive Director shall prepare official minutes of each meeting, recording all business transacted.  Copies of such minutes shall be made available upon request.  A permanent file of minutes of all meeting shall be maintained in the administrative offices of the Institute.

Specific Authority 378.101(4)(f) FS. Law Implemented 378.101(4) FS. History–New 1-31-79, Formerly 6C-20.05, 6C-20.005, Amended 7-5-88,________.

 

6J-1.006 Administration and Travel.

(1) The funds for support of the Institute’s program including funds for its administration shall be from the Phosphate Research Trust Fund or as otherwise identified within the annual appropriation of the State of Florida, Department of Education, from other national or international entities, or from funds within not-for-profit foundations within the State of Florida, Department of Education.

(2) Members of the Board, the Executive Director, and other persons as authorized by the Board by rule, order or contract shall be reimbursed for travel expenses as provided by law for State employees pursuant to Section 112.061, Florida Statutes, and such other expenses as required in performance of their duties.

Specific Authority 112.061, 378.101(4)(f) FS. Law Implemented 112.061(9)(b), 378.101(4) FS. History–New 1-31-79, Formerly 6C-20.06, 6C-20.006, Amended 7-5-88,_________.

 

6J-1.007 Grants.

In accordance with Subsection 378.101(1), the Board of Directors will award grants based on their determination of the most effective utilization of available funds in the following areas:  environment, public health, reclamation, clay disposal, mining and beneficiation, and chemical processing, and education.

Specific Authority 378.101(4)(f) FS. Law Implemented 378.101(1) FS. History–New 1-31-79, Formerly 6C-20.07, 6C-20.007, Amended 7-5-88,________.

NAME OF PERSON ORIGINATING PROPOSED RULE: Dr. Paul R. Clifford, FIPR’s Executive Director
NAME OF SUPERVISOR OR PERSON WHO APPROVED THE PROPOSED RULE: Dr. Brij Moudgil, Chairman, FIPR’s Board of Directors
DATE PROPOSED RULE APPROVED BY AGENCY HEAD: 1/20/2006
DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAW: June 2, 2006