OTHER AGENCIES AND ORGANIZATIONS
Area Agency on Aging for North Florida
Older Americans Act Request for Proposals
REQUEST FOR PROPOSALS
Competitive sealed proposals will be received by the Area Agency on Aging for North Florida until 3:00 p.m., ET on September 4, 2015 to agencies interested and qualified to provide services to older adults under the Federal Older Americans Act Titles III-B: supportive services, and III-C1 & III-C2: nutritional services in: Bay, Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Leon, Liberty, Madison, Taylor, Wakulla and Washington Counties. Prospective sources must be established and have current or previous experience in providing services to older adults. If a contract is awarded for this effort, the Area Agency on Aging for North Florida, Inc. anticipates duration of not more than one year with two, one-year renewal options, pending continued funding availability. Responsibilities include, but are not limited to: Coordination of transportation to meal sites and for recreational activities; Provision of interactive recreational activities; Assistance in linking older adults to appropriate aging resources; Coordination and participation in on-going outreach and public education activities; Coordination and provision of some in-home services for frail elders, based on needs identified through formal needs assessment activities; Coordination and provision of nutrition education and nutrition counseling; Delivery of meals to eligible clients in the counties listed above; and Provision of meals to at least one congregate meal site in the counties listed above.
All services must be provided in accordance with established guidelines set forth by the State of Florida Department of Elder Affairs Programs and Services Handbook, dated July 2015, and contracts between the Area Agency on Aging for North Florida, Inc. and State of Florida Department of Elder Affairs.
The proposal package and application instructions may be obtained by contacting the Area Agency on Aging for North Florida contact listed below on July 13, 2015 or thereafter at the correspondence address listed below. The Area Agency on Aging for North Florida reserves the right to reject any and all proposals.
Every entity that intends to submit a proposal must deliver the required Notice of Intent Form, included as Appendix III in the RFP package, to the Area Agency on Aging for North Florida, Inc. at the correspondence address provided below by 3:00 p.m. on Friday, August 7, 2015. In the event that less than two Notices of Intent are received per county, the Area Agency on Aging for North Florida will institute the Exceptional Purchase (as defined in Section 287.012, Florida Statutes) provisions provided for by Chapter 287, Florida Statutes for a single source contract. In which case no response to Request for Proposals shall be needed, and the Agency will proceed under the single source provisions of Section 287.057, Florida Statutes.
Any person who is adversely affected by the Agency decision or intended decision shall file with the Agency a notice of protest in writing within 72 hours after the posting of the notice of decision or intended decision. With respect to a protest of the terms, conditions, and specifications contained in a solicitation, including any provisions governing the methods for ranking bids, proposals, or replies, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract, the notice of protest shall be filed in writing within 72 hours after the posting of the solicitation. The formal written protest shall be filed within 10 days after the date the notice of protest is filed. Failure to file a notice of protest or failure to file a formal written protest shall constitute a waiver of proceedings under this chapter. The formal written protest shall state with particularity the facts and law upon which the protest is based. Saturdays, Sundays, and state holidays shall be excluded in the computation of the 72-hour time periods provided by this paragraph.
Any entity that protests the intended decision pertaining to the Exceptional Purchase shall be required to post, at the time of filing a formal written protest, a bond in the amount equal to 1 percent of the estimated contract amount for the Exceptional Purchase pursuant to Section 287.042, Florida Statutes.
Correspondence concerning this Request for Proposals should be addressed to:
Area Agency on Aging for North Florida, Inc.
Attention: Lisa Bretz
2414 Mahan Drive
Tallahassee, Florida 32308
Email: lisab@aaanf.org
A Bidders Conference will be conducted concerning this Request for Proposals at 10:00 a.m., ET on July 31, 2015. Interested parties are encouraged to attend the Bidders Conference at the following location:
Area Agency on Aging for North Florida, Inc.
2414 Mahan Drive
Tallahassee, Florida 32308
“If you are a person with a disability who needs any accommodation in order to participate in this conference, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Dottie Hinkle, at Area Agency on Aging for North Florida, Inc., telephone no.: (850)488-0055 at least 7 days before the scheduled conference, or immediately upon receiving this notification if the time before the scheduled appearance is less than 7 days; if you are hearing or voice impaired, call 711.”
