Amending the training requirements for direct care staff in state detention, residential, and non-residential programs.

DEPARTMENT OF JUVENILE JUSTICE
Staff Training

RULE NO: RULE TITLE
63H-2.005: State Residential Staff
63H-2.006: State Non-Residential Staff
63H-2.007: Detention Staff
PURPOSE AND EFFECT: Amending the training requirements for direct care staff in state detention, residential, and non-residential programs.
SUMMARY: The requirements for retaking failed certification exams are detailed, and the crossover exams for state residential and detention staff are to include all non-duplicative elements.
SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS: No Statement of Estimated Regulatory Cost was prepared.
Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.
SPECIFIC AUTHORITY: 20.316(1), 985.601(8) FS.
LAW IMPLEMENTED: 985.02(3)(c), 985.601(8), (9)(b) FS.
IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW:
DATE AND TIME: Tuesday, June 30, 2009, 10:00 a.m.
PLACE: DJJ Headquarters, 2737 Centerview Drive, General Counsel’s Conference Room 3223, Tallahassee, Florida
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: John Milla, 2737 Centerview Dr., Ste. 3200, Tallahassee, FL 32399-3100; e-mail: [e-mail]

THE FULL TEXT OF THE PROPOSED RULE IS:

63H-2.005 State Residential Staff.

(1) through (6) No change.

(7) Accommodations based upon the Americans with Disabilities Act will be made where necessary.

(a) Staff failing the certification examination are required to attend remediation, which must be documented in the department’s computer based tracking system.

(b) Staff shall adhere to the following schedule for second and third attempts to pass the certification examination:

1. The second attempt shall occur no less than 7 calendar days after, and no more than 45 calendar days after, the first attempt.

2. The third attempt shall occur no less than 14 calendar days after, and no more than 45 calendar days after, the second attempt.

(8)(7) Upon request by a Regional Director, the Director for Staff Development and Training will grant a 90-day extension to the 180-day time frame for completing training requirements. The extension may only be based on the following:

(a) Death of an immediate family member;

(b) Serious chronic condition, illness or injury;

(c) Immediate family crisis;

(d) Court appearance;

(e) Military duty;

(f) Family medical leave;

(g) Other emergency circumstances.

(9)(8) State residential staff must complete 24 hours of annual in-service training beginning the calendar year after the staff has completed certification training.

(10)(9) The following are mandatory training topics that must be completed each year:

(a) PAR update (Chapter 63H-1, F.A.C.);

(b) CPR/AED;

(c) First aid, unless the specific certification is good for more than one year, in which case, training is only necessary as required by certification;

(d) Suicide prevention;

(e) Professionalism and ethics.

(11)(10) Each region will submit to Staff Development and Training a written list of in-service trainings that includes course names, descriptions, objectives, and training hours for any instructor-led in-service training other than the above topics.

(12)(11) As part of the 24 hours of in-service training required for direct-care staff, supervisory staff shall complete 8 hours of training in the areas of management, leadership, personal accountability, employee relations, communication skills or fiscal training each year.

(13)(12) Returning staff who return more than four years from separation shall complete all requirements set forth in subsection 63H-2.005(1), F.A.C., as they are no longer considered trained.

(14)(13) Returning staff that return less than four years from the date of separation shall meet the following requirements within sixty calendar days of their return to the Department:

(a) All PAR training pursuant to Chapter 63H-1, F.A.C.;

(b) CPR/First aid/AED certification;

(c) Overview of facility operating procedures.

(d) In-service training to include:

1. Professionalism and ethics;

2. Suicide prevention;

3. Adolescent behavior;

4. DJJ residential facility operations;

5. Safety, security, and supervision.

(15)(14) Staff who crossover from contracted residential facilities, contracted non-residential programs, or state operated non-residential programs must complete all certification requirements outlined in this section.

(16)(15) Staff who crossover from detention facilities must complete all certification requirements outlined in this section that are non-duplicative of their detention certification, including the Juvenile Justice Detention Officer (JJDO) to Juvenile Justice Residential Officer (JJRO) examination.

(17)(16) Procedures for the documentation of training are as follows:

(a) Administrators will ensure that a training file is maintained for each direct care staff, and that they meet all requirements.

(b) Completion of all training requirements shall be documented on the department’s computer-based tracking system.

(c) Facilities and programs shall develop an annual in-service training calendar which must be updated as changes occur.

Rulemaking Specific Authority 20.316(1), 985.601(8) FS. Law Implemented 985.601(8) FS. History–New 6-11-07, Amended 5-15-08,_________.

 

63H-2.006 State Non-Residential Staff.

(1) through (4) No change.

(5) Accommodations based upon the Americans with Disabilities Act will be made where necessary.

(a) Staff failing the certification examination are required to attend remediation, which must be documented in the department’s computer based tracking system.

(b) Staff shall adhere to the following schedule for second and third attempts to pass the certification examination:

1. The second attempt shall occur no less than 7 calendar days after, and no more than 45 calendar days after, the first attempt.

2. The third attempt shall occur no less than 14 calendar days after, and no more than 45 calendar days after, the second attempt.

(6)(5) Upon request by a Regional Director, the Director for Staff Development and Training will grant a 90-day extension to the 180-day time frame for completing training requirements. The extension may only be based on the following:

(a) Death of an immediate family member.

(b) Serious chronic condition, illness or injury.

(c) Immediate family crisis.

(d) Court appearance.

(e) Military duty.

(f) Family medical leave.

(g) Other emergency circumstances.

(7)(6) State non-residential staff must complete 24 hours of annual in-service training beginning the calendar year after the staff has completed certification training.

(8)(7) The following are mandatory training topics that must be completed each year:

(a) PAR update (Chapter 63H-1, F.A.C.);

(b) CPR;

(c) First aid, unless the specific certification is good for more than one year, in which case, training is only necessary as required by certification;

(d) Suicide recognition, prevention and intervention;

(e) Professionalism and ethics.

(9)(8) Each region will submit to Staff Development and Training a written list of in-service trainings that includes course names, descriptions, objectives, and training hours for any instructor-led in-service training other than the above topics.

(10)(9) As part of the 24 hours of in-service training required for direct-care staff, supervisory staff shall complete 8 hours of training in the areas of management, leadership, personal accountability, employee relations, communication skills or fiscal training each year.

(11)(10) Returning staff who return more than four years from separation shall complete all requirements set forth in subsection 63H-2.006(1), F.A.C., as they are no longer considered trained.

(12)(11) Returning staff that return less than four years from the date of separation shall meet the following requirements within sixty calendar days of their return to the department:

(a) All PAR training pursuant to Chapter 63H-1, F.A.C.;

(b) CPR/First aid certification;

(c) Overview of program operating procedures;

(d) In-service training to include:

1. Professionalism and ethics;

2. Suicide prevention;

3. Adolescent behavior;

4. Risk and needs assessment;

5. Supervision.

(13)(12) Staff who crossover from contracted residential or detention facilities, contracted non-residential programs, state operated residential facilities, or state operated detention facilities must complete all certification requirements outlined in this section.

(14)(13) Procedures for the documentation of training are as follows:

(a) Administrators will ensure that a training file is maintained for each direct care staff, and that they meet all requirements.

(b) Completion of all training requirements shall be documented on the department’s computer-based tracking system.

(c)(b) Facilities and programs shall develop an annual in-service training calendar which must be updated as changes occur.

Rulemaking Specific Authority 20.316(1), 985.601(8) FS. Law Implemented 985.601(8) FS. History–New 6-11-07, Amended 5-15-08,__________.

 

63H-2.007 Detention Staff.

(1) through (5) No change.

(6) Accommodations based upon the Americans with Disabilities Act will be made where necessary.

(a) Staff failing the certification examination are required to attend remediation, which must be documented in the department’s computer based tracking system.

(b) Staff shall adhere to the following schedule for second and third attempts to pass the certification examination:

1. The second attempt shall occur no less than 7 calendar days after, and no more than 45 calendar days after, the first attempt.

2. The third attempt shall occur no less than 14 calendar days after, and no more than 45 calendar days after, the second attempt.

(7)(6) Upon request by a Regional Director, the Director for Staff Development and Training will grant a 90-day extension to the 180-day time frame for completing training requirements. The extension may only be based on the following:

(a) Death of an immediate family member.

(b) Serious chronic condition, illness or injury.

(c) Immediate family crisis.

(d) Court appearance.

(e) Military duty.

(f) Family medical leave.

(g) Other emergency circumstances.

(8)(7) Detention staff must complete 24 hours of annual in-service training beginning the calendar year after the staff has completed certification training.

(9)(8) The following are mandatory training topics that must be completed each year:

(a) PAR update (Chapter 63H-1, F.A.C.);

(b) CPR/AED;

(c) First aid, unless the specific certification is good for more than one year, in which case, training is only necessary as required by certification.

(d) Suicide prevention.

(e) Professionalism and ethics.

(10)(9) Each region will submit to Staff Development and Training a written list of in-service trainings that includes course names, descriptions, objectives, and training hours for any instructor-led in-service training other than the above topics.

(11)(10) As part of the 24 hours of in-service training required for direct-care staff, supervisory staff shall complete 8 hours of training in the areas of management, leadership, personal accountability, employee relations, communication skills or fiscal training each year.

(12)(11) Returning staff who return more than four years from separation shall complete all requirements set forth in subsection 63H-2.005(1), F.A.C., as they are no longer considered trained.

(13)(12) Returning staff that return less than four years from the date of separation shall meet the following requirements within sixty calendar days of their return to the department:

(a) All PAR training pursuant to Chapter 63H-1, F.A.C.;

(b) CPR/First Aid/AED certification;

(c) Overview of facility operating procedures.

(d) In-service training to include:

1. Professionalism and ethics;

2. Suicide prevention;

3. Adolescent behavior;

4. DJJ detention facility operations;

5. Safety, security, and supervision.

(14)(13) Staff who crossover from contracted residential, contracted non-residential, and state operated non-residential must complete all certification requirements outlined in this section.

(15)(14) Staff who crossover from state operated residential must complete all certification requirements outlined in this section that are non-duplicative of their JJRO certification, including the JJRO to JJDO examination.

(16)(15) Procedures for the documentation of training are as follows:

(a) Administrators will ensure that a training file is maintained for each direct care staff, and that they meet all requirements.

(b) Completion of all training requirements shall be documented on the department’s computer based tracking system.

(c) Facilities and programs shall develop an annual in-service training calendar which must be updated as changes occur.

Rulemaking Specific Authority 20.316(1), 985.601(8) FS. Law Implemented 985.02(3)(c), 985.601(8), (9)(b) FS. History–New 6-11-07, Amended__________.

NAME OF PERSON ORIGINATING PROPOSED RULE: Michael McCaffrey, Director of Staff Development and Training
NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Frank Peterman, Jr., Secretary
DATE PROPOSED RULE APPROVED BY AGENCY HEAD: May 26, 2009
DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAW: May 8, 2009