To update the Departmental standards of dress, accessories and personal grooming for all FDC staff in accordance with their professional duties and working environment.

 

DEPARTMENT OF CORRECTIONS

RULE NO.:RULE TITLE:

33-208.101Employee Grooming, Uniform and Clothing Requirements

PURPOSE AND EFFECT: To update the Departmental standards of dress, accessories and personal grooming for all FDC staff in accordance with their professional duties and working environment.

SUBJECT AREA TO BE ADDRESSED: Professional dress, maintenance of hair, facial hair, earrings and excessive or hazardous jewelry.

RULEMAKING AUTHORITY: 944.09, FS.

LAW IMPLEMENTED: 944.09, FS.

IF REQUESTED IN WRITING AND NOT DEEMED UNNECESSARY BY THE AGENCY HEAD, A RULE DEVELOPMENT WORKSHOP WILL BE NOTICED IN THE NEXT AVAILABLE FLORIDA ADMINISTRATIVE REGISTER.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE DEVELOPMENT AND A COPY OF THE PRELIMINARY DRAFT, IF AVAILABLE, IS: Gregory Hill, Assistant General Counsel, 501 S. Calhoun Street, Tallahassee, FL 32399

 

THE PRELIMINARY TEXT OF THE PROPOSED RULE DEVELOPMENT IS:

 

33-208.101 Employee Grooming, Uniform and Clothing Requirements.

(1) The following grooming standards shall apply to all Department of Corrections employees, including all non-uniformed employees and contracted employees, while performing official duties:

(a) All employees shall maintain a professional appearance at all times while performing official duties.

(b) All employees shall maintain personal hygiene and shall keep themselves personally neat and clean while on duty.

(c) Clothing will be clean and pressed as is appropriate for the particular garment.

(d) Clothing shall be appropriate for the particular assignment.

(e) Shoes will be clean, presentable, and appropriate for the particular assignment.

(f) Policies regarding the wearing of neck ties for office staff will be determined by the Secretary, Deputy Secretary and Office Directors.

(f)(g) Hair will be neat, clean, trimmed and present a groomed appearance.  For male employees, hair will not completely cover any part of the ear or go below the ear or extend ½ inch of the top of the collar. If the hair is dyed, only natural shades will be permitted.

(g) Facial hair for all male staff is authorized as follows:

1. Staff must notify the correctional office chief or, in the case of non-uniformed staff, their immediate supervisor, in writing, of their intention to grow authorized facial hair.  Conversely, staff must also notify the correctional officer chief or, in the case of non-uniformed staff, their immediate supervisor, in writing, of their intent to shave previously authorized facial hair;

2. Any authorized facial hair as described below in subparagraph (1)(g)5 shall not exceed ¼ inch in length;

3. The wearing of authorized facial hair must not interfere with the performance of assigned duties;

4. Staff must obtain a new staff photo ID within one week of the completion of growing or shaving of authorized facial hair;

5. Authorized facial hair is defined as:

a. A moustache that does not protrude below the top of the upper lip or past the corner of the mouth on the side; or

b. A full-face beard; or

c. A goatee with or without a moustache.

6. The growing of variations of the above, i.e., chin curtain, soul patch, handlebar moustache, mutton chops or any other similar styles is not authorized.

(h) Earrings are prohibited for male staff. Earrings for female staff will constitute the only body piercing ornaments allowed. No employee will display while on duty any other jewelry of which any part has been pierced into or through the skin or flesh of any part of the body.

(i) Undergarments shall not be visible.

(j) All employees shall dress in a professional manner appropriate to their positions and duties and shall avoid eccentricities in their personal appearance.

(k) All employees shall dress in appropriate business attire a manner required by the court for all court appearances.

(l) Identification cards.

1. Except as provided below, all employees shall wear the department issued ID card in a visible manner that will identify the individual at all times while on duty.

2. For security purposes when interacting with offenders, probation and parole field staff, including administrative and clerical support, are not required to wear the department issued ID card in a visible manner; however, they must be in possession of the department issued ID card for identification purposes while on duty.

(2) In addition to the standards set forth in subsection (1), all institutional and community corrections male employees shall comply with the following grooming standards:

(a) Earrings are prohibited for male staff. Hair will not completely cover any part of the ear or go below the ear or extend below 1/2 inch of the top of the collar.

(b) If hair is dyed or highlighted, only naturally occurring hair colors will be permitted.  For the purpose of this rule, “naturally occurring hair colors” will include: black, brown, blond, auburn, red, grey, and white.  Unnatural colors, such as purple, pink, blue, yellow, or green are prohibited. Facial hair for staff is authorized as follows:

1. Staff must notify the correctional office, chief or, in the case of non-uniformed staff, their immediate supervisor, in writing, of their intention to grow authorized facial hair. Conversely, staff must also notify the correctional officer chief or, in the case of non-uniformed staff, their immediate supervisor, in writing, of their intent to shave previously authorized facial hair;

2. Any authorized facial hair as described below in subparagraph (2)(b)5. shall not exceed 1/4 inch in length;

3. The wearing of authorized facial hair must not interfere with the performance of assigned duties;

4. Staff must obtain a new staff photo ID within one week of the completion of growing or shaving of authorized facial hair;

5. Authorized facial hair is defined as:

a. A moustache that does not protrude below the top of the upper lip or past the corner of the mouth on the side; or

b. A full-face beard; or

c. A goatee with or without a moustache.

6. The growing of variations of the above, i.e. chin curtain, soul patch, handlebar moustache, mutton chops and other similar styles is not authorized.

(3) through (5) No change.

(6) The following provisions shall apply to health services employees:

(a) through (d) No change.

(e) The following shall apply to health services staff whose duties require providing direct care to inmates in an institution, including physicians, pharmacists, dentists, clinical associates, registered nurses, LPNs, correctional medical technicians certified, medical technologists, health support workers, UTRs and “ward clerks”.

1. Excessive Jjewelry that is excessive or could pose a safety or security issue shall not be worn with the uniform. Jewelry that could be used to disable an employee will not be worn. No bulky or ornate jewelry will be worn. Bracelets or earrings are prohibited for male staff. Female staff shall be allowed to wear earrings; however, only one pair of post or clip-on earrings will be worn at a time and will be worn on earlobes only. Earrings for female staff will constitute the only body piercing ornaments allowed. For safety purposes, earrings shall not be hooped or dangling.

2. Fingernails will be neatly trimmed and clean. Fingernails shall not extend more than 1/4 inch past the end of the finger. Artificial fingernails or extenders will not be worn when having direct contact with high risk inmates, i.e., in a licensed hospital facility, intensive care units, operating rooms, or dialysis units. Hair shall be maintained in a manner consistent with infection control practices and safety considerations.

(7) through (8) No change.

Rulemaking Authority 944.09 FS. Law Implemented 944.09 FS. History–New 2-27-85, Amended 6-19-85, Formerly 33-4.07, Amended 3-6-88, 8-15-89, 2-12-91, 10-13-91, 4-19-98, 12-7-98, Formerly 33-4.007, Amended 10-5-99, 3-21-00, 12-18-00, 4-30-02, 2-20-03, 6-26-03, 10-27-03, 12-28-03, 12-12-04, 9-11-06, 2-6-07, 10-8-07, 6-28-12, 5-18-14, __________.