The purpose of this rule amendment is to revise existing requirements of the statewide comprehensive management information system to implement changes recommended by school districts and to change state reporting procedures for state and/or federal ...

 

DEPARTMENT OF EDUCATION

State Board of Education

RULE NO.:RULE TITLE:

6A-1.0014Comprehensive Management Information System

PURPOSE AND EFFECT: The purpose of this rule amendment is to revise existing requirements of the statewide comprehensive management information system to implement changes recommended by school districts and to change state reporting procedures for state and/or federal programs. Adopt the updated DOE Information Database Requirements: Volume I – Automated Student Information System, 2015 and Volume II – Automated Staff Information System, 2015. The effect maintains compatibility among state and local information systems components. The statewide comprehensive management information system provides the data on which the measurement of school improvement and accountability is based.

SUMMARY: An amendment of the rule is proposed to update the reference to the FDOE Information Database Requirements documents. These documents describe the data elements, procedures and timelines for state reporting, local record keeping and statewide records transfer to be implemented by each school district and the Department within the statewide comprehensive management information system.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION: The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: The agency has determined that the proposed rule is not expected to require legislative ratification. Based on past agency experience with adjusting reporting requirements for school districts in the comprehensive management information system, the adverse impact or regulatory cost, if any, do not exceed, nor would be expected to exceed, any one of the economic analysis criteria set forth in Section 120.541(2)(a), Florida Statues, because the proposed rule is anticipated to be implemented with existing staff and technology.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 1001.02(1), 1002.22, 1008.385(3), 1008.41(2 FS.

LAW IMPLEMENTED: 1002.22, 1002.221, 1002.222, 1002.225, 1008.385(2), 1008.41(2) FS.

A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW:

DATE AND TIME: August 26, 2015, 9:00 a.m.

PLACE: Santa Fe College, Northwest Campus, Fine Arts Hall, 3000 NW 83rd Street, Gainesville, Florida 32606

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Todd Clark, Bureau of Education Information and Accountability Services, Florida Department of Education, 325 West Gaines Street, Suite 544, Tallahassee, Florida 32399-0400, [phone]

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

6A-1.0014 Comprehensive Management Information System.

(1) Each school district and the dDepartment shall develop and implement an automated information system component which shall be part of, and compatible with, the statewide comprehensive management information system. Each information system component shall contain automated student, staff and finance information systems and shall include procedures for the security, privacy and retention of automated records. The procedures for the security, and privacy and retention of automated student records shall be in accordance with the requirements of 20 U.S.C. 1232g(b)(3), 34 C.F.R. Part 99, and Sections 1002.22, 1002.221, 1002.222, and 1002.225, F.S.

(2) The data elements, procedures and timelines for state reporting, local recordkeeping and statewide records transfer to be implemented by each school district and the dDepartment within its automated information system component as prescribed in the publications entitled “DOE Information Data Base Requirements: Volume I – Automated Student Information System, 2015 2014 (http://www.flrules.org/Gateway/reference.asp?No=Ref-_______ 04782),” “DOE Information Data Base Requirements: Volume II – Automated Staff Information System, 2015 2014 (http://www.flrules.org/Gateway/reference.asp?No=Ref-______ 04783),” and “DOE Information Data Base Requirements: Volume III – Automated Finance Information System, 1995.” These publications which include the dDepartment procedures for the security, and privacy and retention of school district student and staff records collected and maintained at the state level, are hereby incorporated by reference and made a part of this rule. Copies of these publications may be obtained from the Bureau Education Information and Accountability Services, Florida Department of Education, 325 West Gaines Street, Suite 544 Tallahassee, Florida 32399.

(3) If any portion of this rule and reference materials is adversely affected by the courts, the affected portion should be considered, repealed and the rule shall be repromulgated.

Rulemaking Authority 1001.02(1), 1002.22, 1008.385(3), 1008.41(2) FS. Law Implemented 1001.23, 1002.22, 1002.221, 1002.222, 1002.225, 1008.385(2), 1008.41(2) FS. History–New 2-19-87, Amended 12-21-87, 12-13-88, 3-25-90, 3-24-91, 3-17-92, 12-23-92, 2-16-94, 3-21-95, 7-3-96, 5-20-97, 10-13-98, 10-18-99, 10-17-00, 5-19-03, 7-20-04, 4-21-05, 3-1-07, 3-24-08, 11-26-08, 12-15-09, 2-1-11, 1-16-12, 3-26-13, 12-23-14,___________.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Juan Copa, Deputy Commissioner, Division of Accountability, Research and Measurement

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Pam Stewart, Commissioner, Department of Education

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: July 22, 2015

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: July 8, 2015