Department of Education, Florida Atlantic University

DEPARTMENT OF EDUCATION
Florida Atlantic University

Code Review Continuing Service

NOTICE TO PROFESSIONAL CONSULTANTS:

FLORIDA ATLANTIC UNIVERSITY, on behalf of its Board of Trustees, announces that professional services are required in the following discipline(s):

CODE REVIEW AND INSPECTION SERVICES.

Project(s): All Construction Projects – Continuing Services Contract

Project(s) Location: All Florida Atlantic University campuses.

Firms applying must have State of Florida licensed and/or State of Florida certified personnel on staff to perform plans reviews and construction inspections for building, structural, mechanical, electrical and plumbing.

These services will be based on a negotiated fee schedule with each occurrence of service being authorized with a purchase order. Campus Service contracts provide that the consultant will be available on an as-needed basis. The initial term of agreement is for one year with the option to extend the agreement for two additional one year terms, to be evaluated annually, for a total of three years. A minimum of two firms will be selected for these services. Blanket professional liability insurance will be required for this project in the amount of $250,000 and will be provided as a part of Basic Services.

Firms desiring to provide professional services shall apply by letter specifying the discipline for which they are applying. Preference will be given to firms that are primarily in business of code compliance plans review and inspections. Preference will be given to firms whose personnel consist primarily of licensed and/or certified plans reviewers and inspectors. Proximity of location will be a prime factor in the selection of the firm. Design ability will not be considered for this selection.

Attach to each letter of application:

1.     A completed “Florida Atlantic University Professional Qualifications Supplement” (FAUPQS Revised August 2008). Applications on any other form may not be considered. Selection of finalists for interview will be made on the basis of professional qualifications, including experience and ability; past experience; design ability; volume of work; and distance from project.

2.     A copy of the applicant’s current Professional Registration Certificates from the appropriate governing board. An applicant must be properly registered at the time of application to practice its profession in the State of Florida. If the applicant is a corporation, it must be properly chartered by the Florida Department of State to operate in Florida.

Submit five (5) copies of the above requested data bound in the order listed above. Applications that do not comply with the above instructions will not be considered. Application materials will not be returned.

As required by Section 287.133, Florida Statutes, a consultant may not submit a proposal for this project if it is on the convicted vendor list for a public entity crime committed within the past 36 months. The selected consultant must warrant that it will neither utilize the services of, nor contract with, any supplier, subcontractor, or consultant in excess of $15,000.00 in connection with this project for a period of 36 months from the date of their being placed on the convicted vendor list.

Sole Point of Contact: The FAU Professional Qualifications Supplement, and the Project Fact Sheet are available online at http://www.fau.edu/facilities/uavp/AE-CM-advertise-home.ph p or by contacting the University’s Sole Point of Contact for this project, Ms. Jill Rosen, Department of Facilities Planning, Telephone [phone], Fax [phone] or e-mail: [e-mail].

From the date of issuance of this Notice until a final selection of a consultant is made or a notice of cancellation is posted, the consultant must not make available or discuss its proposal, or any part thereof, with any member of the Selection Committee, unless permitted by the Sole Point of Contact, in writing, for purposes of clarification only, as set forth herein.

Any individual associated with a consultant who contacts members of the Selection Committee, regarding any aspect of this project, whether such contact be in person, telephone, or through electronic or written correspondence, may be determined to have violated the terms and conditions of this solicitation. If that determination is made, any proposal received from such an individual OR their company may be rejected as non-responsive and not subject to evaluation. If there are any changes or additions to the Sole Point of Contact information at any time in the process, participating consultants will be notified via an addendum to the Notice.

Questions regarding the Notice and/or process should be submitted via fax or email to the Sole Point of Contact. No oral communications shall be considered as a change to the Notice. FAU may respond to questions deemed by the University to be material in nature via a written addendum to the Notice. Interpretation of the wording of this document shall be the responsibility of the FAU and that interpretation shall be final.

All postings referred to in this Notice will be posted electronically on the FAU Facilities website: http://www.fau.edu/facilities/uavp/AE-CM-advertise-home.php. At all times it shall remain the responsibility of the consultants participating in this solicitation to check the website for postings of addenda, short lists, and award decisions. No further notice will be given.

Submittals must be received in the Facilities Planning Department, Florida Atlantic University, Attention to Jill Rosen, 777 Glades Road, Bldg. CO-69, Room #107, Boca Raton, Florida 33431, by 5:00 p.m. local time on August 10, 2011. In an effort to be sustainable; submittals shall be printed double sided (total 20 sheets/40 pages), on recycled paper and the submittal is to be either stapled or GBC bound (no three ring binders). Facsimile (FAX) submittals are not acceptable and will not be considered.

PROJECT FACT SHEET

Code Review and Inspection Services

Florida Atlantic University

All Campuses

PROJECT DESCRIPTION

Firms applying must have State of Florida licensed and/or State of Florida certified personnel on staff to perform plans reviews and construction inspections for building, structural, mechanical, electrical and plumbing. These services will be based on a negotiated fee schedule with each occurrence of service being authorized with a purchase order. Campus Service contracts provide that the consultant will be available on an as-needed basis.

SELECTION CRITERIA

Firms will be evaluated in the following areas: current workload, location, past performance, volume of state work, and experience and ability. Experience and ability scores will be based on the following criteria:

1.     Experience of firm and individual members of the team with project of similar size and program.

2.     Experience of firm and individual members of the team in working with the State University System.

3.     Evidence of efficient contract administration of projects.

SELECTION COMMITTEE:

1.     Jim Baker, Director, Engineering & Utilities

2.     Harvey Smith, Code Compliance Coordinator

3.     Robert Thompson, Engineering Project Manager

4.     Paulo Brida, Associate Director, Facilities Planning

SELECTION SCHEDULE:

The anticipated schedule for selection, award, and negotiation is as follows:

Submittal Due:                     August 10, 2011

Shortlist Meeting:               TBD

Final Interviews:                  TBD

Contract Negotiation:         TBD

GENERAL INFORMATION

1.     The University is not liable for any costs incurred by the Applicants prior to the issuance of an executed contract.

2.     In order to minimize the possibility of unethical pressures or influences on the recommendation of the Selection Committee, no verbal or written communication is permitted between the applicants and the members of the Selection Committee. Any questions or requests for project information must be in writing to Jill Rosen, Department of Facilities Planning Telephone [phone], Fax [phone] or e-mail: [e-mail].

3.     Professional liability insurance is required for this project in the amount of $250,000.00.

4.     All applicants will be notified of the results of the shortlist in writing. Finalists will be informed of the interview date and time and will be provided with additional project information, if available.

5.     The Selection Committee will make a recommendation to the President of the University. All finalists will be notified in writing of the President’s action. Upon approval by the President, negotiations will be conducted in accordance with Section 287.055, Florida Statutes.