OTHER AGENCIES AND ORGANIZATIONS
Sarasota County Public Hospital Board
REQUEST FOR STATEMENTS OF QUALIFICATIONS for ARCHITECTURAL AND ENGINEERING SERVICES
PROJECT ANNOUNCEMENT: The Sarasota County Public Hospital District d/b/a Sarasota Memorial Hospital and Sarasota Memorial Health Care System and its governing board (collectively, “the Hospital”), located in Sarasota County, Florida, is accepting statements of qualifications from Architectural/Engineering Consulting Firms under the provisions of the Consultants’ Competitive Negotiation Act, which is codified at Section 287.055, Florida Statutes.
PROJECT DESCRIPTION: The scope of work for this project includes professional architectural and engineering services for the development of an approximately 2.2-acre site, located at 1625 South Osprey Ave., Sarasota, FL 34239-3555, to design a new approximately 95,600 sq. ft. behavioral health inpatient-outpatient hospital (“the New Behavioral Health Pavilion”) and associated supporting enabling work. Enabling work will consist of demolition of an existing one-story, approximately 60,000 sq. ft. office building, modification to existing internal roadway systems, utility updates and preparation for connectivity to the New Behavioral Heath Pavilion, demolition of an approximately 3,500 sq. ft. existing one-story office building, and surface parking enhancements. The Inpatient programming is approximately 70,150 sq. ft. and will consist of four inpatient units; a 22 bed adult psychiatric unit, a 20 bed Acute psychiatric unit, an 18 bed Geriatric psychiatric unit, a 22 bed Child and Adolescent unit, and an adjunct therapy space. The Outpatient programming is approximately 7,650 sq. ft. and will consist of an Intensive Outpatient program with Group Therapy rooms, Outpatient Treatment Clinic with Consultation rooms and Counselors offices. Clinical support areas include Clinical Administration, Legal services courtroom, Lobby, Resource, and miscellaneous clinical support. Non-clinical support areas consist of areas for Environmental Services, Material Management, Food and Nutrition, and circulation. The architectural and engineering services will include, but are not limited to, site planning, zoning applications, State and City presentations, public meetings, community meetings, programming, schematic design, design development, construction documents, and construction administration for all planning, architectural, interior design, civil, site work, and site work infrastructure. The site work infrastructure also includes, but is not limited to, public utilities, communications providers, mechanical, electrical, plumbing, fire protection and structural design work for the development of the New Behavioral Health Pavilion, elective medical and business services, and the required support services required for each designed to allow for expansion capabilities. The New Behavioral Health Pavilion will include Energy Plant connections, a street level pedestrian walkway to connect the existing main hospital and the New Behavioral Health Pavilion. The scope of work may include additional services contiguous to the main hospital.
PROPOSED SCHEDULE: The timelines to design and build these potential buildings and services will be determined by the results of the planning study and potential revisions to the conceptual planning study as the New Behavioral Health Pavilion development progresses. In addition, the proposed schedule will be determined, and may be subject to change, based on the timing of regulatory and other necessary approvals. Project development, including professional services, is contingent upon availability of funds.
Firms interested in being considered as candidates are required to submit seven (7) bound statements of qualifications that include at least the following data, to be organized in the following order:
1. A copy of Florida design licensure and corporate registration certificates.
2. Proof of insurance in the following categories; Commercial General Liability to include, each occurrence $1,000,000, Damage to Rented Premises, $300,000 each occurrence, Medical Expenses to any one person $10,000, Personal Injury $1,000,000, General Aggregate $2,000.000, Umbrella Liability, $5,000,000, each occurrence. Worker Compensation & Employee Liability insurance is minimum $1,000,000 each occurrence, $1,000,000 each accident, $1,000,000 disease each employee, $1,000,000 disease policy limit. The Firm’s insurer(s) shall be rated A- (or better) by A.M. Best.
3. A separate statement as to whether the firm is a certified Minority Business Enterprise. If your Firm claims MBE, WMBE status, a copy of your firm’s current, valid MBE, WMBE certificate is required as part of the submission package.
4. Proposed design team to include individual resumes with relevant design experience as follows:
a. Planning of a new Behavioral Health Hospital;
b. Programming of a new Behavioral Health Hospital and required support services, preferably in the state of Florida; and
c. Examples of a similarly completed design of a licensed Behavioral Health Hospital project that includes:
i. A licensed Behavioral Health Hospital and agency required support services, preferably in the state of Florida;
ii. Protected pedestrian walkway
iii. Site development to include but not limited to, Roadways, Surface Parking, Utilities, Lighting, Landscaping and Drainage.
5. A list of at least five client references consisting of name, title, address, telephone number and project name(s) for each project specified. Please ensure your references are updated and willing to reply. Reference responses are mandatory.
6. Design and permitting experience within the City and County of Sarasota, Florida and other applicable permitting agencies.
7. Location of the design Firm’s main office, and proposed project team office location (if different from main).
8. An explanation of how the Firm intends to respond expeditiously on urgent project matters, and a summary of the Firm’s approach to this particular project.
Facsimile (FAX) or electronic submittals are not acceptable and will not be considered. Applications on any other form may not be considered, and applications which do not comply with the above instructions may be disqualified. Submissions must be complete and on time. Incomplete or tardy submissions will be returned un-opened and the responding Firm disqualified. Submittals are part of the public record. Application materials will not be returned.
The basis for selection criteria for this project includes, but is not limited to:
1. The Firm’s relevant design experience as it relates to the above referenced project;
2. The Firm’s relevant experience with regulatory agencies with applicable jurisdictional authority, including, but not limited to, federal, state, and local agencies;
3. The Firm’s depth of design team and the resources available for this assignment. This includes recent, current, and projected workloads of the Firm;
4. The location of the lead designer’s main / corporate office;
5. The location of the design team’s support, production personnel
6. The location of the design team’s engineering partner main office, and of the proposed team
7. The location of the design team’s other proposed consults for this project
8. The Firm’s approach to this particular project;
9. The Firm’s ability to respond quickly;
10. Whether or not the lead Firm is an MBE / WMBE (valid certificate from the Office of Supplier Diversity required); and
11. The volume of previously awarded projects to the Firm by the Hospital.
It is the Hospital’s responsibility to negotiate a fair, competitive and reasonable compensation per Section 287.055, Florida Statutes. A fair, competitive and reasonable compensation shall be evaluated based upon the following information: (1) Compensation on similar projects; (2) other compensation reference data; and (3) after approval of the ranking, proposals requested from the shortlisted firms based upon a scope of services document to be provided at the time of negotiations.
All interested Firms are further informed as follows:
1. The Hospital reserves the right to reject any or all submittals at any time during this process.
2. The Hospital reserves the right to request additional information beyond the data set forth above.
3. Questions regarding submissions shall be directed only to Thomas Perigo, (941) 917-1804. Submissions shall be titled:
Statement of Qualifications for
ARCHITECTURAL AND ENGINEERING SERVICES
The Sarasota Memorial Health Care System
Behavioral Health Pavilion
4. Submittals must be received by the Hospital no later than 3:30pm on Thursday, October 8, 2020. Submit statements to Thomas Perigo, Director of Architecture and Construction, 1515 S. Osprey Avenue, Building A, Sarasota, FL 34239. Submittals received after this deadline will remain unopened and available for pick up.
5. Only Thomas Perigo shall be contacted with regard to this Request. Requests for meetings by individual Firms will not be granted. No communication shall take place between the applicants and the Hospital’s Selection Committee members or employees of the Hospital. Failure to comply could result in immediate disqualification at the discretion of the Director of Architecture and Construction.
6. Interested persons should contact Thomas Perigo, (941)917-1804 with any project-related questions.
The selection committee will meet in a public meeting located at 1921 Waldemere Street, Sarasota, FL, Waldemere Medical Plaza, Level 2, Sarasota County Public Hospital Board room 8:30 a..m – 4:30 p.m., on Tuesday, October 27, 2020 to hear presentations, discuss and announce the top three ranked Firms (unless fewer than three Firms deliver submittals) deemed to be the most highly qualified to perform the required services with whom the Hospital will subsequently engage in contract negotiations. If there are less than three (3) Firms responding, the Selection Committee shall also evaluate current statements of qualifications and performance data on file with Hospital, in determining which Firm is the most highly qualified to perform the required services and announce the top three ranked Firms. All interested parties are invited to attend.
