The proposed amendments will update the rules and repeal rules that are no longer necessary.

 

DEPARTMENT OF FINANCIAL SERVICES

Division of Accounting and Auditing

RULE NOS.:RULE TITLES:

69I-23.001Applicability

69I-23.002Definitions

69I-23.003Establishment, Modification, and Continuation of Revolving Fund

69I-23.004Use of Revolving Fund

69I-23.005Reimbursement of Revolving Funds

PURPOSE AND EFFECT: The proposed amendments will update the rules and repeal rules that are no longer necessary.

SUMMARY: The proposed amendments to Rules 69I-23.002 and .003, F.A.C., will delete definitions related to the State’s previous accounting system, remove references to forms that are no longer used, and include other necessary updates. Rules 69I-23.001, .004, and .005, F.A.C., are being repealed because the Division no longer uses the forms incorporated in these rules and the rules are obsolete.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: The Department conducted an economic analysis of the potential impact of the proposed rule amendments and repeals and determined that there will be no adverse economic impact or regulatory increases that would require legislative ratification.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 17.14, 17.29 FS.

LAW IMPLEMENTED: 17.14, 17.29, 17.58, 17.65, 215.42, 216.271 FS.

IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE SCHEDULED AND ANNOUNCED IN THE FAR.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Niki Nolton, Division of Accounting and Auditing, 101 East Gaines Street, Tallahassee, FL 32399, [phone], [e-mail].

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

69I-23.001 Applicability.

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 216.271 FS. History–New 3-24-88, Formerly 3A-23.001, Repealed             .

 

69I-23.002 Definitions.

For purposes of this chapter, the following terms shall have the meaning indicated:

(1) through (3) No Change.

(4) Source fund. Source fund means the State fund from which the monies were used or are being proposed to be used to establish the revolving fund.

(5) FLAIR. FLAIR means the Florida Accounting Information Resource Subsystem.

(6) Custodian. Custodian means the person(s) designated by an agency as being responsible for maintaining control over the revolving fund.

(7) FLAIR Account Code. FLAIR Account Code means the 29-digit code used in FLAIR to account for disbursements, receipts, and budgetary transactions.

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 17.14, 17.29, 17.58, 17.65, 216.271 FS. History–New 3-24-88, Amended 11-20-94, 5-12-97, Formerly 3A-23.002, Amended 9-20-17,______.

 

69I-23.003 Establishment, Modification, and Continuation of Revolving Fund.

(1) Requests to establish or modify a revolving fund must be submitted in writing to the Department. The required form, Form DFS-A1-1823, http://www.flrules.org/Gateway/reference.asp?No=Ref-08602, Revolving Fund Request, (Rev. 10/16), which is hereby incorporated by reference, may be obtained from the Department’s website: http:www.myfloridacfo.com/Division/AA/Forms. Requests shall be sent to: the:

Bureau of Financial Reporting

Department of Financial Services

200 East Gaines Street

Tallahassee, Florida 32399-0354

or [e-mail].

(2) The Department will provide written approval of revolving fund requests indicating the approved dollar amount and types of expenditures when the written request Revolving Fund Request form, which is incorporated in subsection (1), is received, if the written request: that form has been

(a) is signed by the requesting agency’s Chief Financial Officer or equivalent,

(b) provides evidence of good cash management practices, and

(c) provides justification of the need to have the funds outside of the State Treasury.

(3) Annually, the Department will notify selected agencies in writing of any revolving funds for which a continuation must be furnished. The Department will require the agency to complete a Form DFS-A1-2185, http://www.flrules.org/Gateway/reference.asp?No=Ref-08598, Request for Continuation of a Revolving Fund, (Rev. 10/16), which is hereby incorporated by reference. This form must be signed by the agency’s Chief Financial Officer or equivalent. This form can be obtained from the Department of Financial Services, Bureau of Financial Reporting, 200 East Gaines Street, Tallahassee, Florida 32399-0354.

(4) No Change.

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 17.14, 17.29, 17.58, 17.65, 216.271 FS. History–New 3-24-88, Amended 11-20-94, 1-27-98, Formerly 3A-23.003, Amended 11-8-12, 9-20-17, ______.

 

69I-23.004 Use of Revolving Fund.

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 17.14, 17.29, 17.58, 17.65, 216.271 FS. History–New 3-24-88, Formerly 3A-23.004, Amended 9-20-17, Repealed                            .

 

69I-23.005 Reimbursement of Revolving Funds.

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 215.42, 216.271 FS. History–New 3-24-88, Amended 11-20-94, Formerly 3A-23.005, Amended 11-8-12, Repealed                               .

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Niki Nolton, Government Analyst II

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Jimmy Patronis, Chief Financial Officer

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: May 03, 2023

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: March 22, 2023