To promulgate rules regarding Space Florida’s travel and entertainment expense policies.

SPACE FLORIDA

RULE NO: RULE TITLE
57-50.001: General
57-50.002: Approval of Travel and Entertainment Expenses
57-50.003: Authority of the President to Make Advance Payment for Travel
PURPOSE AND EFFECT: To promulgate rules regarding Space Florida’s travel and entertainment expense policies.
SUMMARY: Providing for Space Florida’s travel and entertainment expense policies
SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS: No Statement of Estimated Regulatory Cost was prepared.
Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.
SPECIFIC AUTHORITY: 331.310(1)(j), (2)(a), (d), 331.3101 FS.
LAW IMPLEMENTED: 331.310(1)(j), (2)(a), (d), 331.3101 FS.
IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE SCHEDULED AND ANNOUNCED IN FAW.
Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 5 days before the workshop/meeting by contacting: Desiree Mayfield, Space Florida [phone]. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Desiree Mayfield

THE FULL TEXT OF THE PROPOSED RULE IS:

TRAVEL AND ENTERTAINMENT
EXPENSE REIMBURSEMENT

57-50.001 General.

This chapter establishes the rules regarding the reimbursement of business clients, guests, and authorized persons as defined in Section 112.061(2)(e), Florida Statutes, and direct payments to third-party vendors:

(1) For travel expenses of such business clients, guests, and authorized persons incurred in connection with the performance of Space Florida’s statutory duties, and for travel expenses incurred by Space Florida officers, as defined in Section 112.061(2)(c), Florida Statutes, and Space Florida employees, as defined in Section 112.061(2)(d), Florida Statutes, while accompanying such business clients, guests, or authorized persons or when authorized by the Board of Directors or its designee.

(2) For entertainment expenses of such guests, business clients, and authorized persons incurred in connection with the performance of Space Florida’s statutory duties.

Rulemaking Authority 331.310(1)(j), (2)(a), (d), 331.3101 FS. Law Implemented 331.310(1)(j), (2)(a), (d), 331.3101 FS. History– New________.

 

57-50.002 Approval of Travel and Entertainment Expenses.

(1) All travel and entertainment expenses must be authorized and approved by the President, Chief Financial Officer of Space Florida, or their designees. Paid receipts, or copies thereof, must be attached to the request for reimbursement

(2) Travel and entertainment expenses of guests, business clients, and authorized persons shall be limited to those expenses necessarily incurred by them in the performance of a public purpose authorized by law to be performed by Space Florida.

(3) The reimbursement policy for travel and entertainment expenses shall be in accordance with Sections 112.061 and 331.3101, Florida Statutes.

Rulemaking Authority 331.310(1)(j), (2)(a), (d), 331.3101 FS. Law Implemented 331.310(1)(j), (2)(a), (d), 331.3101 FS. History–New ________.

 

57-50.003 Authority of the President to Make Advance Payments for Travel.

The President, Chief Financial Officer of Space Florida, or their designees, may make, or authorize the making of, advances to cover anticipated costs of travel to guests, business clients, and authorized persons. Such advancements may include the costs of subsistence and travel of any person transported in the care or custody of the guests, business clients, and authorized persons in the performance of public purpose authorized by law to be performed by Space Florida. The guest, business client, or authorized person shall refund any unused portion of the advancement within 15 days after the expense is incurred or the travel is completed. If the advancement is made solely for travel expenses, paid receipts shall be submitted and any unused portion of the advancement shall be refunded within 30 days after completion of the travel.

Rulemaking Authority 331.310(1)(j), (2)(a), (d), 331.3101 FS. Law Implemented 331.310(1)(j), (2)(a), (d), 331.3101 FS. History– New________.

NAME OF PERSON ORIGINATING PROPOSED RULE: Desiree Mayfield
NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Frank DiBello
DATE PROPOSED RULE APPROVED BY AGENCY HEAD: July 22, 2009
DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAW: August 21, 2009