The purpose of these rule amendments is to establish in rules the most recent guidelines and forms for various grant programs regulated under this Chapter. the guidelines for the programs clarify eligibility criteria to match new statutory ...

 

DEPARTMENT OF STATE

Division of Cultural Affairs

RULE NOS.:RULE TITLES:

1T-1.036Arts and Cultural Grants

1T-1.037State Touring Program

1T-1.039Cultural Facilities Program

1T-1.040Fast Track Grants

PURPOSE AND EFFECT: The purpose of these rule amendments is to establish in rules the most recent guidelines and forms for various grant programs regulated under this Chapter. The guidelines for the programs clarify eligibility criteria to match new statutory requirements and application support material submission criteria, amend materials incorporated by reference, and create new Contract Details Amendment forms.

SUMMARY: Guidelines and application forms for Arts and Cultural Grants, State Touring Program, Cultural Facilities Program, and Fast Track Grants. Specific areas include: eligibility criteria, match, application procedures, panel review and evaluation criteria, and updated application and grant report forms.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: the SERC checklist does not indicate that the statutory threshold for ratification will be exceeded.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 265.284(3)(j), 265.286(1), (5)(c), (11), 265.701(5) FS.

LAW IMPLEMENTED: 265.284, 265.286, 265.701, 286.011, 286.012 FS.

IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE SCHEDULED AND ANNOUNCED IN THE FAR.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Carlos A. Rey, [e-mail], Florida Department of State, 500 S. Bronough Street, Tallahassee, FL 32301

 

THE FULL TEXT OF THE PROPOSED RULE IS:

1T-1.036 Arts and Cultural Grants.

(1) This rule provides the requirements for grant programs administered by the Division of Cultural Affairs (Division). Each program is governed by guidelines which contain eligibility requirements, application review procedures, evaluation and funding criteria, grant administration procedures, and application forms. The Grant Administration Handbook hereby incorporated by reference includes the rules and policies for grant administration that were previously included in the guidelines available at: http://www.flrules.org/Gateway/reference.asp?No=Ref-______. All grant awards are subject to the approval of the Secretary of State.

(2) All grant applicants must meet the requirements set forth in the 2015-2016 2014-2015 guidelines for the General Program Support Guidelines and Specific Cultural Projects, which are available from the Division at  www.Florida-arts.org and are hereby incorporated by reference:

(a) Cultural and Museum Grants Program, http://www.flrules.org/Gateway/reference.asp?No=Ref-      02706. Provides general program support for local arts agencies, state service organizations, and organizations that have general program activity in any of the art and cultural disciplines in Section 265.283(7), F.S.

(b) Specific Cultural Projects Program, http://www.flrules.org/Gateway/reference.asp?No=Ref-     02706. Provides funding for arts in education, underserved cultural community development, culture builds Florida, and other nonprofit public or private organizations having specific cultural project activity in any of the arts and cultural disciplines in Section 265.283(7), F.S. Grant administration procedures are also included as part of the guidelines.

(3) The following application form is available from the Division at www.Florida-arts.org and is hereby incorporated by reference: Cultural and Museums Grants Program and Specific Cultural Projects Program Application (Form CA2E145), effective 5/2013, http://www.flrules.org/Gateway/reference.asp?No=Ref-      02706.

(4) The following forms are used in the administration of all grant programs in this rule and are hereby incorporated by reference and available at www.Florida-arts.org:

(a) Final Report Form Grant Report Form and State Funds Expenditure Log (Form CA2E004), effective xx/xxxx 5/2013 http://www.flrules.org/Gateway/reference.asp?No=______Ref-02706.

(b) Grant Amendment Request (Form CA2E002), effective 5/2013, http://www.flrules.org/Gateway/reference.asp?No=Ref-02706.

(b)(c) Grant Award Agreement (Form CA2E142) effective xx/xxxx 4/2012 http://www.flrules.org/Gateway/reference.asp?No=Ref-______02706.

(c) Grant Funds Expenditure Log (CA2E136), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-______; http://www.flrules.org/Gateway/reference.asp?No=Ref-_______.

(d) Contract Details (CA2E159), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-_______.

(e) Contract Details Amendment (CA2E160), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-_______.

Rulemaking Authority 265.286(11) FS. Law Implemented 265.286 FS. History–New 10-27-09, Amended 6-1-10, 4-2-12, 6-13,________.

 

1T-1.037 State Touring Program.

(1) The State Touring Program provides performances and activities by Florida artists to as many Florida communities as possible. This program has two application components:

(a) The Artist Roster; and

(b) The Presenter Fee Support.

(2) Appointment to the Artist Roster. Companies and individuals that wish to be included on the State Touring Artist Roster must meet the requirements in the State Touring Artist Roster Guidelines, and submit a State Touring Program Artist Roster Application (Form CA2E143), effective 4/2012, http://www.flrules.org/Gateway/reference.asp?No=Ref-01028. The Guidelines and the Application are hereby incorporated by reference and available from the Division at www.Florida-arts.org, http://www.flrules.org/Gateway/reference.asp?No=Ref-01033.

(3) Eligibility for Presenter Fee Support. Organizations that wish to present one of the companies or individual artists on the State Touring Artist Roster must meet the requirements in the State Touring Presenter Guidelines, and submit a State Touring Presenter Application (Form CA2E144), effective 4/2012, http://www.flrules.org/Gateway/reference.asp?No=Ref-01029. The Guidelines and the Application are hereby incorporated by reference and available from the Division at www.Florida-arts.org, http://www.flrules.org/Gateway/reference.asp?No=Ref-01034.

(4) The following forms are used in the administration of the Presenter Fee Support component and are hereby incorporated by reference and available from the Division at www.Florida-arts.org.

(a) State Touring Presenter Final Report Form (CA2E161) effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-______. Grant Report Form and State Funds Expenditure Log (Form CA2E004), effective 4/2012, http://www.flrules.org/Gateway/reference.asp?No=Ref-01032.

(b) Grant Amendment Request Form (Form CA2E002), effective 4/2012, http://www.flrules.org/Gateway/reference.asp?No=Ref-01030.

(b)(c) Grant Award Agreement (Form CA2E149), effective xx/xxxx 4/2012, http://www.flrules.org/Gateway/reference.asp?No=Ref-______01031.

(c) Contract Details Amendment (CA2E160), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-_____.

(d) Contract Details (CA2E159), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-______.

(e) Grant Funds Expenditure Log (CA2E004), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-______.

Rulemaking Authority 265.286(1), (11), (5)(c) FS. Law Implemented 265.286 FS. History–New 10-27-09, Amended 4-2-12,_________.

 

1T-1.039 Cultural Facilities Program.

(1) This rule provides the requirements for the Cultural Facilities Program administered by the Division of Cultural Affairs (Division). All grant applicants must meet the requirements set forth in the 2015-2016 2014-2015 guidelines https://www.flrules.org/gateway/reference.asp?NO=Ref-_____02655, which are available from the Division at www.Florida-arts.org and are hereby incorporated by reference. The program guidelines contain eligibility requirements, application review procedures, evaluation and funding criteria, and application forms. All grant awards are subject to the approval of the Secretary of State and Legislative appropriation.

(2) The Cultural Facilities Program Application (Form CA2E147), 4/2013; https://www.flrules.org/gateway/reference.asp?NO=Ref-02655 must be submitted on-line at www.Florida-arts.org, is available from the Division on line at www.Florida-arts.org, and is hereby incorporated by reference.

(3) The following forms must be used in the administration of the Cultural Facilities Program and are hereby incorporated by reference and available at www.Florida-arts.org:

(a) Cultural Facilities Report Form (Form CA2E048), effective 4/2013; https://www.flrules.org/gateway/reference.asp?NO=Ref-02655.

(b) Grant State Funds Expenditure Log (Form CA2E136, CA2E119), effective xx/xxxx; 4/2013; https://www.flrules.org/gateway/reference.asp?NO=Ref-______02655.

(c) Grant Amendment Request (Form CA2E047), effective 4/2013; https://www.flrules.org/gateway/reference.asp?NO=Ref-02655.

(d) Grant Award Agreement (Form CA2E038), effective 4/2013; https://www.flrules.org/gateway/reference.asp?NO=Ref-02655.

(e) Request for Warrant (Form CA2E001), effective 4/2013; https://www.flrules.org/gateway/reference.asp?NO=Ref-02655.

Rulemaking Authority 265.701(5) FS. Law Implemented 265.701 FS. History–New 7-13-10, Amended 6-5-12, 6-13-13.___________.

 

1T-1.040 Fast Track Grants.

(1) This rule provides the requirements for the Fast Track Grants Program administered by the Division of Cultural Affairs (Division). The guidelines contain eligibility requirements, application review procedures, evaluation criteria, and application forms. The Grant Administration Handbook hereby incorporated by reference includes the rules and policies for grant administration that were previously included in the guidelines are available at https://www.flrules.org/gateway/reference.asp?No=Ref-02707. All grant awards are subject to the approval of the Secretary of State.

(2) All grant applicants must meet the requirements set forth in the 2014 - 2015 guidelines for the Fast Track Grants Program, which are available from the Division at www.Florida-arts.org and are hereby incorporated by reference.

(3) The following application form is available from the Division at www.Florida-arts.org and is hereby incorporated by reference: Fast Track Grants Program Application (Form CA2E157), effective 6/2012.

(4) The following forms are used in the administration of the Fast Track Grant Program in this rule and are hereby incorporated by reference and available at https://www.flrules.org/gateway/reference.asp?No=Ref-02707.

(a) Final Report Form (Form CA2E004), effective 5/2013, http://www.flrules.org/Gateway/reference.asp?No=Ref-______.

(b) Grant State Funds Expenditure Log (CA2E136), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-______. Grant Amendment Request (Form CA2E002), effective 5/2013.

(c) Grant Award Agreement (Form CA2E142), effective 6/2012

(d) Contract Details (CA2E159), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-______.

(e) Contract Details Amendment (CA2E160), effective xx/xxxx, http://www.flrules.org/Gateway/reference.asp?No=Ref-______.

Rulemaking Authority 265.286(11) FS. Law Implemented 265.286 FS. History–New 8-12-12, Amended 6-13-13,________.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Carlos A. Rey

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Kenneth W. Detzner

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: December 18, 2013

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: November 20, 2013