To establish the most recent guidelines, forms, and grant award agreements and process for the Cultural Endowment Program, General Program Support, Specific Cultural Project, Fast Track Grants, Cultural Facilities Grants, ....

 

DEPARTMENT OF STATE

Division of Cultural Affairs

RULE NOS.:RULE TITLES:

1T-1.001Division of Cultural Affairs

1T-1.036Arts and Cultural Grants

1T-1.039Cultural Facilities Program

1T-1.040Fast Track Grants

1T-1.042Division Initiatives Partnership Program

PURPOSE AND EFFECT: To establish the most recent guidelines, forms, and grant award agreements and process for the Cultural Endowment Program, General Program Support, Specific Cultural Project, Fast Track Grants, Cultural Facilities Grants, Florida Division of Cultural Affairs and National Endowment for the Arts Division Initiatives Partnership Program.

SUMMARY: The guidelines and incorporated material for grant programs are being updated for the upcoming grant cycle.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: Upon completion of the SERC checklist, it was determined that this rule amendment will not have a direct or indirect adverse impact on small businesses.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 265.605, 265.701(5), 265.284(3)(j), 265.286(1), 265.286(11) FS.

LAW IMPLEMENTED: 265.284, 265.286, 286.011, 286.012, 265.601-603, 265.605-606, 265.701 FS.

IF REQUESTED WITHIN 21 DAYS OF THE DATE OF THIS NOTICE, A HEARING WILL BE SCHEDULED AND ANNOUNCED IN THE FAR.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Ashley E. Davis, [phone] or [e-mail].

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

1T-1.001 Division of Cultural Affairs.

(1) Florida Council on Arts and Culture.

(a) Membership and duties of the Florida Council on Arts and Culture (Council) shall be in accordance with section 265.285, F.S.

(b) Officers. The Chairperson, Vice Chairperson, and Secretary of the Council shall be elected annually by the Council membership and may be re-elected for subsequent terms. In the event of the resignation or term-expiration of an officer, interim elections may be held.

(c) The Chairperson has the authority to appoint standing and ad hoc committees of the Council, as well as appoint task forces made up of members of the Council and the general public. Standing and ad hoc committees, or task forces may report any recommendations to the Council at the next scheduled Council meeting. Recommendations shall be final upon approval by the Council, unless rejected by the Secretary of State.

(d) The Council shall meet in accordance with section 265.285(1)(b), F.S. Notice shall be provided and meetings shall be conducted in accordance with section 120.525, F.S.

(2) Cultural Endowment Program. The purpose of this program is to create an endowment matching funds program that will provide programming resources to participating cultural organizations. All endowment applicants must meet the requirements set forth in the Grant guidelines for Cultural Endowments program guidelines http://www.flrules.org/Gateway/reference.asp?No=Ref-12756 http://dos.florida-arts.org/grants/guidelines/endowment.guidelines.cfm, effective XX/2021 04/20, which are available from the Division at www.dos.myflorida.com/cultural http://dos.myflorida.com/cultural/grants/grant-programs/cultural-endowment/, and are hereby incorporated by reference, http://www.flrules.org/Gateway/reference.asp?No=Ref-11842. All grant awards are subject to the approval of the Secretary of State and Legislative appropriation.

(3) The following forms must be used in the administration of the Cultural Endowment Program and are hereby incorporated by reference and available at http://dos.myflorida.com/cultural/grants/grant-programs/cultural-endowment/:

(a) Cultural Endowment Application Form (CA2E037, http://www.flrules.org/Gateway/reference.asp?No=Ref-08124, effective 05/17) and available from the Division online at www.dosgrants.com.

(b) The Cultural Endowment Agreement (CA2E039, http://www.flrules.org/Gateway/reference.asp?No=Ref-12755 http://www.flrules.org/Gateway/reference.asp?No=Ref-11843, effective XX/2021 04/20) and available from the Division online at www.dosgrants.com.

(c) Cultural Endowment Program Fund Annual Report Form (CA2E100, http://www.flrules.org/Gateway/reference.asp?No=Ref-12758), effective XX/2021 04/20 and available from the Division at www.dos.myflorida.com/cultural.

Rulemaking Authority 265.605(1), 265.701(5) FS. Law Implemented 265.285, 265.601-.603, 265.605-.606, 265.701 FS. History–New 11-23-82, Formerly 1T-1.01, Amended 10-1-96, 10-31-96, 2-2-97, 6-2-97, 7-17-97, 9-10-97, 1-4-98, 7-26-98, 8-2-98, 10-5-98, 10-25-98, 8-17-99, 8-1-02, 12-29-02, 10-14-03(17), 10-14-03(20), 11-16-03, 2-2-05, 5-16-05, 6-21-05, 12-20-05, 5-22-06, 6-5-06, 6-27-06, 8-20-07, 9-16-07, 1-8-08, 7-8-08, 9-8-08, 3-5-09, 6-17-09, 10-27-09, 7-13-10, 7-5-15, 7-6-16, 5-14-17, 6-2-19, 5-7-20,______.

 

1T-1.036 Arts and Cultural Grants.

(1) This rule provides the requirements for grant programs administered by the Division of Cultural Affairs (Division). Each program is governed by guidelines which contain eligibility requirements, application review procedures, evaluation and funding criteria, grant administration procedures, and application forms. All grant awards are subject to the approval of the Secretary of State.

(2) All grant applicants must meet the requirements set forth in the General Program Support Grant Guidelines and Specific Cultural Grant Guidelines, http://www.flrules.org/Gateway/reference.asp?No=Ref-12759http://www.flrules.org/Gateway/reference.asp?No=Ref-11846, http://www.flrules.org/Gateway/reference.asp?No=Ref-12760http://www.flrules.org/Gateway/reference.asp?No=Ref-11847, which are available from the Division at www.dos.myflorida.com/cultural, effective XX/2104/20, and are hereby incorporated by reference:

(a) The General Program Support Program provides general program support for local arts agencies, state service organizations, and organizations that have general program activity in any of the art and cultural disciplines in Section 265.283(7), F.S. Grant administration procedures are also included as part of the guidelines.

(b) Specific Cultural Projects Program, provides funding for arts in education, underserved cultural community development, artist projects, and other nonprofit public or private organizations having specific cultural project activity in any of the arts and cultural disciplines in Section 265.283(7), F.S. Grant administration procedures are also included as part of the guidelines.

(3) The following application form is available from the Division at www.dosgrants.com and is hereby incorporated by reference: General Program Support and Specific Cultural Projects Program Application (Form CA2E145, http://www.flrules.org/Gateway/reference.asp?No=Ref-12761http://www.flrules.org/Gateway/reference.asp?No=Ref-11848, effective XX/2104/20).

(4) The following forms are used in the administration of all grant programs in this rule and are hereby incorporated by reference and available at www.Florida-arts.org:

(a) Final Report Form (Form CA2E004, http://www.flrules.org/Gateway/reference.asp?No=Ref-12762http://www.flrules.org/Gateway/reference.asp?No=Ref-11849, effective XX/2104/20).

(b) Grant Award Agreement (Form CA2E142, http://www.flrules.org/Gateway/reference.asp?No=Ref-12763http://www.flrules.org/Gateway/reference.asp?No=Ref-09446, effective XX/2104/20).

(5) The following documents are incorporated by reference:

(a) Section 504 Self Evaluation Workbook from the National Endowment for the Arts, http://www.flrules.org/Gateway/reference.asp?No=Ref-08132, effective 05/17.

(b) National Endowment for the Arts General Terms& Conditions for Partnership Agreements, http://www.flrules.org/Gateway/reference.asp?No=Ref-08133, effective 05/15.

(c) Florida Department of Financial Services Reference Guide for State Expenditures, http://www.flrules.org/Gateway/reference.asp?No=Ref-11851, effective 04/20.

(d) Florida Division of Cultural Affairs Scoring Rubric for General Program Support and Specific Cultural Project Applications, http://www.flrules.org/Gateway/reference.asp?No=Ref-12764http://www.flrules.org/Gateway/reference.asp?No=Ref-11850, effective XX/2104/20.

Rulemaking Authority 265.286(11) FS. Law Implemented 265.286 FS. History–New 10-27-09, Amended 6-1-10, 4-2-12, 6-10-13, 3-16-14, 5-27-15, 7-6-16, 5-14-17, 6-5-18, 6-2-19, 5-7-20,______.

 

1T-1.039 Cultural Facilities Program.

(1) This rule provides the requirements for the Cultural Facilities Program administered by the Division of Cultural Affairs (Division). All grant applicants must meet the requirements set forth in the Grant Guidelines for Cultural Facilities, http://www.flrules.org/Gateway/reference.asp?No=Ref-12765http://www.flrules.org/Gateway/reference.asp?No=Ref-11852, effective XX/2104/20, which are available from the Division at www.dos.myflorida.com/cultural, and are hereby incorporated by reference. The program guidelines contain eligibility requirements, application review procedures, evaluation and funding criteria, and application forms. All grant awards are subject to the approval of the Secretary of State and Legislative appropriation.

(2) The Cultural Facilities Program Application (Form CA2E147, http://www.flrules.org/Gateway/reference.asp?No=Ref-12766http://www.flrules.org/Gateway/reference.asp?No=Ref-11853, effective XX/2104/20), is available from the Division online at www.dosgrants.com, and is hereby incorporated by reference.

(3) The following forms must be used in the administration of the Cultural Facilities Program and are hereby incorporated by reference and available at www.dosgrants.com:

(a)   Cultural Facilities Program Report Form (Form CA2E048, http://www.flrules.org/Gateway/reference.asp?No=Ref-12767http://www.flrules.org/Gateway/reference.asp?No=Ref-11854, effective XX/2104/20).

(b) Grant Award Agreement (Form CA2E038, http://www.flrules.org/Gateway/reference.asp?No=Ref-12768http://www.flrules.org/Gateway/reference.asp?No=Ref-11855, effective XX/2104/20).

Rulemaking Authority 265.701(5) FS. Law Implemented 265.701 FS. History–New 7-13-10, Formerly 1T-1.001(3), Amended 6-5-12, 6-13-13, 3-16-14, 4-29-15, 7-6-16, 5-14-17, 5-14-18, 6-2-19, 5-7-20,______.

 

 

1T-1.040 Fast Track Grants.

(1) This rule provides the requirements for the Fast Track Grants Program administered by the Division of Cultural Affairs (Division). The guidelines contain eligibility requirements, application review procedures, evaluation criteria, and application forms. All grant awards are subject to the approval of the Secretary of State.

(2) All grant applicants must meet the requirements set forth in the Fast Track Grant Guidelines, http://www.flrules.org/Gateway/reference.asp?No=Ref-12769http://www.flrules.org/Gateway/reference.asp?No=Ref-11856, effective XX/2104/20, which are available from the Division at www.dos.myflorida.com/cultural and are hereby incorporated by reference.

(3) The following application form is available from the Division at www.dosgrants.com and is hereby incorporated by reference: Fast Track Grants Program Application (Form CA2E157, http://www.flrules.org/Gateway/reference.asp?No=Ref-12770http://www.flrules.org/Gateway/reference.asp?No=Ref-11857, effective 04/20).

(4) The following forms are used in the administration of the Fast Track Grant Program in this rule and are hereby incorporated by reference.

(a) Final Report Form (Form CA2E004, http://www.flrules.org/Gateway/reference.asp?No=Ref-12771http://www.flrules.org/Gateway/reference.asp?No=Ref-11858, effective 04/20).

(b) Grant Award Agreement (Form CA2E163, http://www.flrules.org/Gateway/reference.asp?No=Ref-11859, effective 05/2004/20).

(5) The following documents are incorporated by reference:

(a) Section 504 Self Evaluation Workbook from the National Endowment for the Arts, http://www.flrules.org/Gateway/reference.asp?No=Ref-08132, effective 05/17.

(b) National Endowment for the Arts General Terms & Conditions for Partnership Agreements, http://www.flrules.org/Gateway/reference.asp?No=Ref-08133, effective 05/15.

(c) Florida Department of Financial Services Reference Guide for State Expenditures, http://www.flrules.org/Gateway/reference.asp?No=Ref-11851, effective 04/20.

(d) Florida Division of Cultural Affairs Scoring Rubric for Fast Track Grants Applications, http://www.flrules.org/Gateway/reference.asp?No=Ref-11860, effective 05/2004/20.

Rulemaking Authority 265.286(11) FS. Law Implemented 265.286 FS. History–New 8-12-12, Amended 6-10-13, 3-16-14, 4-29-15, 7-6-16, 5-14-17, 6-5-18, 6-2-19, 5-7-20,______.

 

1T-1.042 Division Initiatives Partnership Program.

(1) This rule provides the requirements for the Florida Division of Cultural Affairs and National Endowment for the Arts Division Initiatives Partnership Program. The guidelines contain eligibility requirements, application review procedures, and evaluation criteria. All grant awards are subject to the approval of the Florida Council on Arts and Culture.

(2) All grant applicants must meet the requirements set forth in the Florida Division of Cultural Affairs and National Endowment for the Arts Division Initiatives Partnership Program Guidelines, http://www.flrules.org/Gateway/reference.asp?No=Ref-11861 effective 0504/20, which are available from the Division at www.dos.myflorida.com/cultural and are hereby incorporated by reference.

(3) The following application form is available upon request from the Division at (850)245-62996470 or by emailing a staff member listed at http://dos.myflorida.com/cultural/about-us/staff/. The application form is hereby incorporated by reference: Division of Cultural Affairs Initiatives Partnership Program Application (Form CA2E121 http://www.flrules.org/Gateway/reference.asp?No=Ref-10497, effective 0605/19).

(4) The following forms are used in the administration of the Division Initiatives Partnership Program in this rule and are hereby incorporated by reference.

(a) NEA DCA Initiatives Partnership Program Final Report (Form CA2E123, http://www.flrules.org/Gateway/reference.asp?No=Ref-11862, effective 0504/20).

(b) Division Initiatives Partnership Program Grant Award Agreement (Form CA2E122, http://www.flrules.org/Gateway/reference.asp?No=Ref-09877, effective 05/2009/2018).

(5) The following documents are incorporated by reference:

(a) Section 504 Self Evaluation Workbook from the National Endowment for the Arts, http://www.flrules.org/Gateway/reference.asp?No=Ref-08132, effective 05/2017.

(b) National Endowment for the Arts General Terms& Conditions for Partnership Agreements, http://www.flrules.org/Gateway/reference.asp?No=Ref-08133, effective 05/2015.

(c) Florida Department of Financial Services Reference Guide for State Expenditures, http://www.flrules.org/Gateway/reference.asp?No=Ref-11851, effective 0504/20.

(d) Florida Division of Cultural Affairs Strategic Plan, http://www.flrules.org/Gateway/reference.asp?No=Ref-11863, effective 0504/20.

(e) 20 U.S. Code §954 – National Endowment for the Arts, http://www.flrules.org/Gateway/reference.asp?No=Ref-09881, effective 10/01/1990.

(f) 2 CFR Part 200, http://www.flrules.org/Gateway/reference.asp?No=Ref-09882, effective 01/2014.

Rulemaking Authority 265.286(11) FS. Law Implemented 265.286 FS. History–New 10-10-18, Amended 6-2-19, 5-7-20,______.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Sandy Shaughnessy.

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Laurel M. Lee

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: 2/16/21

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: 1/28/21