To add subsection (3) of rule 6A-1.006, F.A.C., Budget Amendments, and revise Forms ESE 348, Report of Financial Data to the Commissioner of Education and ESE 145, Superintendent’s Annual Financial Report. The effect is updated annual financial ...

 

DEPARTMENT OF EDUCATION

State Board of Education

RULE NO.:RULE TITLE:

6A-1.0071Fiscal Reporting Dates

PURPOSE AND EFFECT: To add subsection (3) of rule 6A-1.006, F.A.C., Budget Amendments, and revise Forms ESE 348, Report of Financial Data to the Commissioner of Education and ESE 145, Superintendent’s Annual Financial Report. The effect is updated annual financial reporting forms and consolidated requirements pertaining to school district budgets and school district annual financial reports. Rule 6A-1.006, F.A.C., is being proposed for repeal.

SUMMARY: This amendment updates forms for the school district annual financial report, as incorporated by reference, and adds a section from a rule that will be repealed that prohibits school boards from approving a budget amendment after the due date of the annual financial report.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COSTS AND LEGISLATIVE RATIFICATION:

The Agency has determined that this will not have an adverse impact on small business or likely increase directly or indirectly regulatory costs in excess of $200,000 in the aggregate within one year after the implementation of the rule. A SERC has not been prepared by the Agency.

The Agency has determined that the proposed rule is not expected to require legislative ratification based on the statement of estimated regulatory costs or if no SERC is required, the information expressly relied upon and described herein: Past agency experiences with changes to the annual financial report forms for school districts, the adverse impact or regulatory cost, if any, does not exceed, nor would it be expected to exceed, any one of the economic analysis criteria set forth in section 120.541(2)(a), Florida Statutes. This rule is not expected to require legislative ratification. Modifications are for the addition of accounts for other postemployment benefits as a result of a new Governmental Accounting Standards Board statement; the removal of an obsolete program and revenue accounts for programs that are no longer funded; and the addition of a data collection item for federal reporting purposes.

Any person who wishes to provide information regarding a statement of estimated regulatory costs, or provide a proposal for a lower cost regulatory alternative must do so in writing within 21 days of this notice.

RULEMAKING AUTHORITY: 1001.02(1), 2(n), 1011.60(1), (5), FS.

LAW IMPLEMENTED: 1011.01(3), 1011.60(1), (5), FS.

A HEARING WILL BE HELD AT THE DATE, TIME AND PLACE SHOWN BELOW:

DATE AND TIME: July 17, 2017, 2:00 p.m.

PLACE: Room LL03, The Capitol, 400 South Monroe Street, Tallahassee, Florida.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED RULE IS: Mark Eggers, Assistant Deputy Commissioner, Finance and Operations, Florida Department of Education, 325 West Gaines Street, Room 814, Tallahassee, Florida 32399, [phone].

 

THE FULL TEXT OF THE PROPOSED RULE IS:

 

6A-1.0071 Fiscal Reporting Dates.

The following dates shall apply to the fiscal reporting and budgeting process of each school district.

(1) The final budget prepared under procedural steps and time intervals specified in Section 200.065, F.S., shall be submitted to the Commissioner no later than the third business day following the day of adoption by the school board.

(2) No budget amendment shall be approved by the district school board after the due date for the annual financial report for that year.

(3)(2) The annual financial report and all official parts thereof must be submitted to the Commissioner no later than September 11 of each year. The annual financial report is composed of the following forms: Forms ESE 348, Report of Financial Data to the Commissioner of Education (http://www.flrules.org/Gateway/reference.asp?No=Ref-06314); ESE 145, Superintendent’s Annual Financial Report (http://www.flrules.org/Gateway/reference.asp?No=Ref-06317) which are incorporated by reference in this rule to become effective August 2017; Forms ESE 374, Schedule of Maturities of Indebtedness (http://www.flrules.org/Gateway/reference.asp?No=Ref-06318); and ESE 523, Information Concerning Authorized Obligations Under Sections 1011.14 & 1011.15, F.S. (http://www.flrules.org/Gateway/reference.asp?No=Ref-06319), which are incorporated by reference in this rule to become effective February 2016. These forms may be obtained from the Administrator of the Office of Funding and Financial Reporting, Department of Education, 325 West Gaines Street, Tallahassee, Florida 32399.

(4)(3) In the event of an emergency or unusual circumstances and upon written request by the superintendent of schools, the Commissioner shall have authority to grant an extension of reporting dates not specified by statute.

Rulemaking Authority 1001.02(1), (2)(n), 1011.01(3)(a), 1011.60(1), (5) FS. Law Implemented 1011.01(3)(a), 1011.60(1), (5) FS. History–New 9-12-72, Amended 2-13-74, 12-5-74, 5-5-75, 10-7-75, 7-22-76, 6-7-77, 1-7-81, 7-10-85, Formerly 6A-1.071, Amended 3-12-86, 10-4-88, 9-22-08, 2-1-12, 11-13-12, 11-19-13, 11-4-14, 2-9-16,_____.

 

NAME OF PERSON ORIGINATING PROPOSED RULE: Linda Champion, Deputy Commissioner, Finance and Operations

NAME OF AGENCY HEAD WHO APPROVED THE PROPOSED RULE: Pam Stewart, Commissioner, Department of Education

DATE PROPOSED RULE APPROVED BY AGENCY HEAD: June 16, 2017

DATE NOTICE OF PROPOSED RULE DEVELOPMENT PUBLISHED IN FAR: May 8, 2017