1A-37.001. Mission San Luis-Site Uses

(1) General provisions. The grounds and facilities of Mission San Luis (Mission) are available for visitation and rental. Such visitation and rental activities are coordinated by the Friends of Florida History, Inc. (FFH) through a written agreement with the Department of State’s Division of Historical Resources. The FFH is established pursuant to section 267.17, F.S., to provide primary assistance, funding and promotional support including any activities necessary or derived to organize and operate the Mission and its programs.

(a) The site uses should be appropriate and consistent with the seventeenth-century setting at this historic property.

(b) The use of the Mission grounds or the rental of Mission facilities should advance public knowledge and appreciation of the site.

(c) Mission San Luis is a National Historic Landmark, and an important historical and archaeological site. Sites uses must be done in a manner consistent with the state policy relative to historic properties in sections 267.14 and 267.061(1), F.S. Historical reconstructions at the Mission, including the church, council house, Spanish house, friary, kitchen, fort, and any future reconstructions are designated museum exhibits. The archaeological sensitivity and historical integrity of the site including these reconstructions must be maintained at all times.

(d) Smoking is only permitted in designated areas in the Visitor Center’s balcony, courtyard, and parking lot. Otherwise, the entire site is a non-smoking area.

(e) Alcoholic beverages are prohibited on the site except as provided in subsections (4) and (5).

(f) Except for designated parking areas, no vehicles are permitted on the site grounds without proper approval. Service roads may be used for unloading or loading. Otherwise parking is only permitted in the designated visitor parking areas.

(2) Definitions. For purposes of this rule, these words mean or refer as follows:

(a) “Applicant” means any individual, group, partnership, corporation, organization or other legal entity that applies to the FFH for site use or rental.

(b) “Approved Provider” means any provider of food, beverages, or other event services, including cleaning, security, and parking or shuttle services approved by the FFH to provide these services for events held pursuant to the provisions of this rule.

(c) “Division” refers to the Department of State’s Division of Historical Resources.

(d) “Facility” refers to any structure, building, or open area that the Mission opens for rental use.

(e) “FFH” refers to the Friends of Florida History, Inc.

(f) “Site” refers to the entire grounds and facilities of the Mission.

(g) “Rental user” or “user” as used interchangeably means any individual, group partnership, corporation, organization or other legal entity that has applied to and been approved by the FFH for rental or other site use.

(3) Visitation. Subject to subsection (1), the Mission shall be open to the public during normal operating hours.

(a) Any person may visit, without application or cost other than paid admission per the established fee and expense schedule under subsection (6), the Mission or otherwise use designated areas of the site for picnics during normal operating hours as posted on site.

(b) No fires or cooking of any kind is permitted by any visitor.

(c) No visitor may permanently alter the site with equipment or decorations.

(d) No digging or ground disturbance of any kind is permitted.

(e) Tables and chairs already in the facilities, and outdoor picnic benches and tables are available for enjoyment and use of the site.

(4) Rental.

(a) The Visitor Center may be made available for meetings and events during or after normal operating hours, with the exception of the theatre. The theatre is only available after normal operating hours.

(b) The Historic Grounds and Reconstructions may be made available for rental during and after normal operating hours for catered events.

(c) No event scheduled during normal operating hours shall interfere with other visitors’ enjoyment of the site.

(d) No food or beverage, and other products or services associated with a rental of the Mission is permitted other than through an agreement with the FFH. The FFH may enter into a third-party agreement to provide such food, beverages, other products or services.

(e) Consumption of alcoholic beverages is permitted only in the Visitor Center complex provided it is secured through a FFH contracted provider of food and beverages. Any member of any party who, because of intoxication or other unreasonable action, creates a disturbance or threatens the peace, tranquility, or safety of guests or property, or may be in violation of any beverage law shall be denied service and evicted from the premises.

(f) Events shall not permanently alter the site with equipment or decorations. Only non-staked tents shall be used.

(g) A rental user must abide by the provisions of this rule, and the terms and conditions of Mission San Luis Site Use and Rental Application and Agreement (Form MSL01) as set forth in subsection (5), and if applicable, a separate agreement with an approved provider of food and beverages.

(5) Rental process.

(a) Any applicant who wishes to use or rent pursuant to subsection (4), a Mission San Luis facility must first submit a completed Mission San Luis Site Use and Rental Application and Agreement (Form MSL01) (rev. 06/11). This form is incorporated by reference and available at http://www.missionsanluis.org/, or by visiting or writing to the Mission at 2100 West Tennessee Street, Tallahassee, Florida 32304. For catered events that include food and beverages, the Applicant must contract separately with a FFH approved provider of food and beverages. The completed and signed application and supporting documents must be filed with the Visitor Center Manager, Mission San Luis, 2100 West Tennessee Street, Tallahassee, Florida 32304, in advance of the planned event. An applicant shall be notified in writing if the rental application (MSL01) is approved or denied.

(b) An application shall be denied if:

1. The event involves political fundraising activities.

2. The event interferes with or does not uphold the historic nature of the Mission.

3. The applicant has failed to comply with terms and conditions of a previous use or rental of the Mission including specific facility or grounds.

(c) Subsequent to approval, an approved event shall be cancelled if it is determined that:

1. The event interferes with or otherwise does not uphold the historic nature of the Mission.

2. The event involves or includes an outside vendor selling to guests or attendees for which prior written authorization was not obtained. Authorization shall be granted if it is determined that Mission resources are not adversely affected, that existing contractual relationships are not impaired or adversely affected, that a needed visitor service or product is provided, and that the provision of the product and/or service is consistent with MSL management practices as set out in this rule.

(6) Fees and expenses.

(a) The fee and expense schedule, DOS-DHR#MSL02 (eff. 06/11), herein incorporated by reference, shall be published on the Mission’s website at: www.missionsanluis.org (accessible also through the Division’s website), and posted conspicuously on the Mission’s Visitor’s Center. Any proposed change to the current schedule shall be advertised in the Florida Administrative Register, published on the Mission’s website, and posted conspicuously on the Mission’s Visitor Center. A hearing on the schedule shall be held upon request. Any proposed change to the fee schedule shall be approved by the Division before it becomes final. The schedule in effect may be obtained at http://www.missionsanluis.org/, or the Division’s website, or by visiting or writing to the Mission at 2100 West Tennessee Street, Tallahassee, Florida 32304.

(b) The fee and expense schedule shall be based on the:

1. Cost of managing and operating the Mission site.

2. Type of facility rented.

3. The needs or requirements for protecting the historical and archeological value of the Mission site.

4. Peak season(s) of the year.

5. Market demand and competition with other similar rental space providers and providers of services in the area to promote and secure use of the facilities and generate funding for the Mission.

6. Costs to cover special services, needs or requirements that an event may require including but not limited to the use of the Mission’s audio-visual equipment, special staffing, set-up, and clean-up, or the need for valet parking service, shuttle service and security personnel for after normal business hours activities.

(c) Additional fees and expenses for rental may apply based on the:

1. Nature, duration and extent of the event held.

2. Costs to cover special services, needs, or requirements of the event, not otherwise listed in the fee schedule.

(d) An agency, as defined by section 120.52(1), F.S, authorized staff members of that agency, and FFH may use the facilities free of charge for official agency functions or official FFH business; but must comply with all other facility rental fee requirements, including use of and fees for audio-visual equipment, special staffing, set-up and clean-up and overtime charges, cleaning deposit, and other charges related to catered events. Any alternative arrangements for food and beverages must first be reviewed by an approved provider to determine how such arrangement will be handled.

Rulemaking Authority 20.10(3), 267.031(1), 267.17(2)(b) FS. Law Implemented 267.031(2), 267.061, 267.17 FS. History‒New 7-19-06, Amended 6-6-11.