27M-1.008. Incidental Expenses (Transferred)

The following supporting information shall be required and maintained at the agency with Form RG-OFC3 when the traveler is claiming reimbursement for incidental travel expenses to include those authorized by Section 112.061(8)(a), F.S.:

(1) Taxis and Airport Limousines. Receipts are required on a per fare basis for all fares in excess of $25. Tips paid to taxi drivers should not exceed 15% of the fare. In countries where a language barrier may exist, reimbursement may be made without receipts provided that the traveler attaches an additional certification to the travel voucher that the expense was actually incurred.

(2) Receipts for storage, parking fees, or tolls in excess of $25. Such fees shall not be allowed on a weekly or monthly basis for privately owned automobiles unless it can be established that such method results in savings to the State.

(3) State Business Communication Expenses. Telephone/Telegraph/Fax/Telex/Cellular/Satellite and Internet charges. When traveling, such charges shall be charged to a corporate, personal, or telephone credit card, when possible. A statement claiming the communications were for official state business shall be provided on voucher. Non-business expenses are not reimbursable.

(4) General Business Expenses. These include the use of computers, printers, copy machines, and scanners.

(5) Registration Fees. Registration fees for a convention or conference to which the traveler is authorized to attend are allowed.

(6) Passport and Visa Fees. Actual cost to obtain passports and visas required for official travel will be reimbursed upon presentation of receipts.

(7) Laundry and Pressing. When travel extends past seven (7) days, the traveler will be reimbursed for the actual laundry, dry cleaning, and pressing if such expenses are necessarily incurred to complete the remaining official business portion of the trip. The traveler shall submit, with Form RG-OFC3 a receipt and a statement of justification that the expenses are necessarily incurred.

(8) Tips and Portage. Upon certification by the traveler that the expenses claimed were actually, necessarily, and reasonably incurred, reimbursement will be made when transporting state materials or when accompanying a business client or guest. This does not apply to tips paid pursuant to subsection 27M-1.006(2), F.A.C. Mandatory valet parking charges are reimbursable when not with a business client, up to $1.00 per occasion, incurred in the performance of public business.

(9) Other incidental travel expenses. Other incidental travel expenses will be reimbursed upon certification by the traveler that the expenses claimed were actually, necessarily, and reasonably incurred as set forth in subsections 3A-42.010(3), (4), and (5), F.A.C.

Specific Authority 288.1253(2) FS. Law Implemented 288.1253 FS. History–New 2-21-02.