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Florida Administrative Code (Last Updated: March 13, 2024) |
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60. Department of Management Services |
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60S. Division of Retirement |
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60S-5. Management Of System Trust Funds |
1(1) The Division shall conduct audits of participating agencies’ payroll and personnel records. These audits shall be made to determine the accuracy of reports submitted to the Division and assess the degree of compliance maintained with regard to the applicable statutes, rules and agreements. Audits shall be scheduled on a regular basis, as the result of concerns known to exist at an agency, or as a follow-up to insure agency action was taken to correct deficiencies found in an earlier audit.
82(2) The participating agencies shall furnish the Division with information and documents that are required to conduct the audit. The following documents may be requested:
107(a) Payroll records
110(b) Budget and chart of accounts
116(c) Form W-2 Wage and Tax Statement
123(d) Form 1099 – Misc. Statement and supporting data
132(e) Personnel records
135(f) Personnel policies and procedures
140(g) Individual employees’ earning records
145(h) Additional data as required
150(3) The Division shall review the agency’s operations concerning retirement and social security coverage. Preliminary findings shall be discussed with agency personnel at the close of the audit. An audit report of findings and recommendations shall be submitted to the Division and an audit summary letter shall be submitted to the agency noting any concerns and necessary corrective action.
209Specific Authority 211121.031 FS. 213Law Implemented 215121.031 FS. 217History–New 7-1-79, Formerly 22B-5.07, Amended 11-14-91, 9-8-92, Formerly 22B-5.007.
