61D-14.058. Slot Machine Licensees System of Internal Controls

(1) Each slot machine licensee shall develop and implement internal control procedures to ensure compliance with Chapter 551, F.S. and Chapter 61D-14, F.A.C.

(2) Each slot machine licensee shall submit to the division a written description of internal control procedures that incorporate administrative and accounting controls with its application before slot machine gaming commences.

(3) Each slot machine licensee’s internal control procedures shall include the following:

(a) Administrative controls which include the procedures and records that detail authorization of transactions; and

(b) Accounting controls shall require that:

1. Transactions are executed in accordance with management’s general authorization;

2. Transactions are recorded to permit preparation of financial statements in conformity with generally accepted accounting principles;

3. Access to assets is permitted only in accordance with management authorization; and

4. The recorded accountability for assets shall be compared with existing assets at set intervals and corrective action shall be taken with respect to any differences.

(4) Each submission of internal control procedures shall include a statement signed by the slot machine licensee’s chief executive officer, chief operating officer, director of surveillance, director of security, director of slot machine operations, chief financial officer, and the applicant’s chief legal officer or their equivalents that the submitted internal controls conform to the requirements of Chapter 551, F.S., and Chapter 61D-14, F.A.C.

(5) The division shall evaluate the internal control procedures of each applicant for a slot machine license pursuant to subsection (1) above based on the following criteria:

(a) Conformity to Chapter 551, F.S., and Chapter 61D-14, F.A.C.; and

(b) Evidence that the following standards are met:

1. An audit trail that permits the review of slot machine operations or the reconstruction of gross revenue transactions;

2. The segregation of functions as referenced in subsection 61D-14.015(4), F.A.C.; and

3. The inclusion of all forms or documents referenced in the submission or required by Chapter 551, F.S., and Chapter 61D-14, F.A.C.

(6) A current version of the internal controls of the slot machine licensee shall be maintained in the accounting, slot, and surveillance departments of the slot machine licensee. The slot machine licensee shall maintain copies of previous internal controls pursuant to the requirements of Rule 61D-14.080, F.A.C.

(7) The slot machine licensee’s accounting internal controls shall include procedures for the establishment of a patron signature file if such a file is utilized by the slot machine licensee.

(8) Failure of the slot machine licensee to implement or comply with any internal control procedure required in Chapter 61D-14, F.A.C., is a violation of this section.

Rulemaking Authority 551.103(1), 551.122 FS. Law Implemented 551.103(1)(d), (e), (g), (i) FS. History–New 6-25-06.